HomeMy WebLinkAboutRes 059 - Transfer Appropr - Sheriff FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 16,2014
Please see directions for completing this document on the next page.
DATE: May 15,2014
FROM: Wayne Lowry ~< Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-059, transfer of appropriations in the Sheriffs Office
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-059 transferring appropriation from Contingency to the Personnel
and Materials & Service categories in several departments of the Sheriffs Office Fund for the
following: 1.) Annual employee sell back was higher than anticipated 2.) Street Crimes buy money
higher than anticipated 3.) Maintenance costs for security equipment exceeded the amount budgeted 4.)
Unanticipated vehicle maintenance for EMPG manager 5.) Unanticipated need to purchase additional
office equipment 6.) Unanticipated need for building maintenance.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Personnel and Materials & Services in the Automotive,
Investigations/Evidence, Court Security, Emergency Services, Training and Other Law Enforcement
Services departments of the Sheriffs Office totaling $140,000 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-059.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
Larry Blanton, Sheriffs Office 317-3118
James Ross, Sheriffs Office 322-4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2013-2014 RESOLUTION NO. 2014-059 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached IS an e-mail from the Sheriff s OtIke requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriff's Office,
Contingency $ 140,000
TO: 255-2900-421.18-72 Deschutes County Sheriffs Office,
Automotive, Time Management $ 40,000
TO: 255-3300-421.59-15 Deschutes County Sheriffs Office,
Investigations, Drug Enforcement $ 10,000
TO: 255-3800-423.43-45 Deschutes County Sheriffs Office,
Court Security, Maintenance Agreements $ 5,000
TO: 255-3900-421.18-72 Deschutes County Sheriffs Office,
Emergency Services, Time Management $ 40,000
TO: 255-3900-421.43-25 Deschutes County Sheriffs Office,
Emergency Services, Vehicle Repair $ 5,000
TO: 255-4300-421.66-65 Deschutes County Sheriff s Office,
Training, Minor Office Equipment $ 10,000
TO: 255-4400-421.18-72 Deschutes County Sheriffs Office,
Other Law Enforcement, Time Management $ 20,000
PAGE 1 OF 2-RESOLlJTlON NO. 2014-059 (06/16114)
TO: 255-4400-421.43-20 Deschutes County Sheriffs Office,
Other Law Enforcement, Building Repair $ 10,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of June, 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
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PAGE 2 OF 2·RESOLUTION NO. 2014·059 (06116/14)
Lacy Nichols
From: James Ross
Sent: Wednesday, May 14,20148:26 AM
To: Wayne Lowry; Jeanine Faria
Cc: Lacy Nichols
Subject: Appropriation Transfer Document for Year End
Attachments: Appropriation Transfer Fund 255 Dept Adj May ,xis
Please process the attached Appropriation Transfer for the Sheriffs Office Fund 255. This transfer from contingency is
required due to higher than planned expenses at the Department Appropriations in Fund 255 for FY2014 year-end.
Thank you.
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
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Deschutes County
Appropriation Transfer Request
Item
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt, Temp Budgeted Revised I
(HTE 14 digit code) Contingency) Help, Computer Hardware) Amount To (From) Budget
1. 255-2900-421.18-72 Personnel Time Manangement 5,000 40,000 45,000
2. 255-3300-421.59-15 M&S Drug Enforcment 5,000 10,000 15,000
3. 255-3800-423.43-45 M&S Maintenance AJlreements 3,180 5,000 8,180
4. 255-3900-421.18-72 Personnel Time Manangement 4,000 40,000 44,000
Item
5.
6.
7.
8.
9.
Line Number
255-3900-421.43-25
255-4300-421.66-65
255-4400-421.18-72
255-4400-421.43-20
255-4500-501-97.01
Category
M&S
M&S
Personnel
M&S
Contingency
Description
Vehicle R&M
Minor Office Equipment
Time Manangement
Bldg/Grounds R&M
Contingency
A transfer of appropriation is required for the following reason and will be used for the following purpose:
1. Actual hours sell back higher than planned
2. Street Crimes buy money higher than planned
3. Higher than planned maintenance for security equipment
4. Actual hours sell back higher than planned
5. Unplanned Vehicle Maintenance for new EMPG manager
6. Unplanned purchase of office equipment
7. Actual hours sell back higher than planned
8. Unplanned office area buidling maintenance
9. Contingency Funds will be transferred to the Departments Budgets.
Fund:
Dept:
Requested by:
Date:
255
290U,;j;juU,;jt1UU
3900,4300 & 4400
Jim Ross
05/14114
Current
-
-
8,000
-
5,019,491
5,044,671
5,000
10,000
20,000
10,000
(140,000)
-
5,000 '
10,000
28,000
10,000 i
-
4,879,491 !
5,044,671