HomeMy WebLinkAboutRes 082 - Transfer Appropr - Room Tax FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 16,2014
Please see directions for completing this document on the next page.
DATE: June 3, 2014
FROM: Wayne Lowry Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-082, transfer of appropriation to the Transient Room
Tax and Transient Room Tax 1% Fund from General Fund Contingency.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-082. Room Tax collections are estimated to be higher than
budgeted. The additional resources will be paid to COVA, the Law Enforcement District #2 (Rural)
Fund and the Fair & Expo Center Fund from the Transient Room Tax and Transient Room Tax - 1%
Funds. In addition, personnel costs will exceed what was anticipated at the time of the FY 2014 budget.
FISCAL IMPLICATIONS:
A transfer of appropriation from General Fund Contingency to the Transient Room Tax Fund and the
Transient Room Tax 1% Fund for Personnel & Materials & Services for $830,000 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-082.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department (541) 388-6559
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2013-2014 RESOLUTION NO. 2014-082 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Finance Department requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-4500-501.97-01 Deschutes County General Fund,
Non Departmental, Contingency $ 830,000
TO: 160-9400-415.10-18 Deschutes County Transient Room Tax,
Finance Director/Treasurer $ 2,350
TO: 160-9400-415.18-72 Deschutes County Transient Room Tax,
Time Management $ 550
TO: 160-9400-465.70-35 Deschutes County Transient Room Tax,
Central Oregon Visitors Assoc. $ 142,000
TO: 160-9400-415.59-17 Deschutes County Transient Room Tax,
Tax, Law Enforcement District 2-Rural $ 564500
TO: 170-9400-465.10-18 Deschutes County Transient Room Tax - 1 %,
Finance Director/Treasurer $ 500
TO: 170-9400-465.18-72 Deschutes County Transient Room Tax -1%,
Time Management $ 100
TO: 170-9400-465.70-35 Deschutes County Transient Room Tax
Central Oregon Visitors Assoc.
1%,
$ 72,000
TO: 170-9400-491.96-48 Deschutes County Transient Room Tax - 1 %,
Fair & Expo Center (618) $ 48,000
PAGE I OF 2-RESOLUTION NO. 2014-082 (06116/14)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____th day of June, 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER. Commissioner
PAGE 2 OF 2·RESOLUTION NO. 2014·082 (06/16/14)
Lacy Nichols
From: Cheryl L Circle
Sent: Wednesday, May 21,20149:59 AM
To: Wayne Lowry
Cc: Jeanine Faria; Lacy Nichols
Subject: Appropriation Transfer Request -Room Tax
Attachments: Appropriation_Transfers 0514.est.xls
Wayne,
As a result of our recent conversation regarding room tax collections being higher than budgeted, please find attached
the Appropriation Transfer Request.
Cheryl
1
Deschutes County
Appropriation Transfer Request
line Number
Project
Item (HTE 14 digit code) Code
1 160-9400-415.10-18
1 160-9400-415.18-72
3 160-9400-465.70-35
4 160-9400-415.59-17
5 170-9400-465.10-18
6 170-9400-465.18-72
7 170-9400-465.70-35
8 170-9400-491.96-48
10 001-4500-501.97-01
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Personnel Salaries and Wages
Personnel Time Management
Materials & Services Central Or Visitors Assoc
Materials & Services Law Enforcement Dist 2 Rural
Personnel Salaries and Wages
Personnel Time Management
Materials & Services Central Or Visitors Assoc
Materials & Services Fair & Expo Center
Contingency Contingency
Current
Budgeted
Amount To (From)
6,035 2,350
-550
537,154 142,000
2,274,297 564,500
1,006 500
-100
283,733 72,000
189,156 48,000
8,001,105 (830,000)
11,286,451 -
Revised
Budget
8,385
550
679,154
2,838,797
1,506
100
355,733
237,156
-
7,171,105
11,284,101
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Room Tax collections are estimated to be higher than budget. The additional resources will be paid to COVA, Sheriffs Office,
Fair and Expo. Also, the personnel costs are higher than originally budgeted; therefore, additional appropriation is required.
Fund: Transient Room Tax & Welcome Center I
Dept: Finance
Requested by:
Date:
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