HomeMy WebLinkAboutRes 084 - Transfer Appropr - Gen Fund-GrantsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 16,2014
Please see directions for completing this document on the next page.
DATE: June 6, 2014
FROM: Wayne Lowry ~<' Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-084, transfer of appropriation from the General Fund
Contingency to the General Fund -Grant Projects Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-084. The payout of Time Management exceeds what was
anticipated in the FY 2014 budget. In addition, various other Materials & Services are projected to
exceed the amounts currently budgeted in FY 2014. Additional appropriation is required in the
Personnel and Materials & Services categories. !
FISCAL IMPLICATIONS: An appropriation transfer from Non-Departmental General Fund
Contingency and General Fund-Grant Projects Capital Outlay to Personnel and Materials & Services I
Jfor $900 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-084.
ATTENDANCE: Wayne Lowry I
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559 I
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REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2013-2014 * RESOLUTION NO. 2014-084
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 00] -4500-501.97-01 Deschutes County Non-Departmental,
Contingency $ 800
FROM: 001-2600-465-94.41 Deschutes County General Fund-Grant Projects,
Computer Hardware $ 100
TO: 001-2600-465.18-72 Deschutes County General Fund-Grant Projects.
Time Management $ 100
TO: 001-2600-465.43-45 Deschutes County General Fund-Grant Projects.
Maintenance Agreements $ 250
TO: 001-2600-465.44-10 Deschutes County General Fund-Grant Projects.
Copy Machine Rental $ 350
TO: 001-2600-465.61-55 Deschutes County General Fund-Grant Projects,
Office and Copier Supplies $ 200
PAGE I OF 2-RFSOLl TION NO. 2014-()84 (06/161l4)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of June, 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
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PAGE 2 OF 2·RESOLUIO"l NO. 20 14·084 (06116/14)
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Lacy Nichols
From: Judith Ure
Sent: Wednesday, June 04, 2014 5:38 PM
To: Wayne Lowry
Cc: Erik Kropp; Jeanine Faria; Lacy Nichols
Subject: Appropriation Transfer
Wayne-
Please see attached appropriation transfer request for Fund 001/ Department 26 to be included in the 2013-14 EOY
resolution. If you have questions or need additional information, let me know.
Thanks.
B 2013-14
Appropriation Tra ...
Judith M. Ure
Management Analyst
Department of Administrative Services
Deschutes County I
541-330-4627
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Deschutes County
Appropriation Transfer Request
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Line Number
Item (HTE 14 digit code)
1 001-2600-465.18-72
2 001-2600-465.94-41
3 001-2600-465-43-45
4 001-2600-465.44-10
5 001-2600-465.61-55
6 001-4500-501-97.01
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Personnel Time Management
Capital Outlay Computer Hardware
Materials & Services Maintenance Agreements
Materials & Services Copy Machine Rental
Materials & Services Office & Copier Supplies
Contingency Contingency
Current
Budgeted
Amount To (From)
3000 100
100 (100)
100 250
350 350
200 200
7,976,105 (800)
7,979,855 -
Revised
Budget
3100
-
350
700
400
7,975,305
7,979,855
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Expenditures for some Materials & Services items were underestimated at the time the FY 2014 budget was prepared.
Additional Materials and Services appropriation is required. Also, actual expenditure to Time Management exceeded the amount
estimated for the FY 2014 budget.
Fund:
Dept:
Requested by:
Date:
General Fund
Grant Projects
Erik Kropp
June 4,2014