HomeMy WebLinkAboutRes 087 - Transfer Appropr - Fair FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 16,2014
Please see directions for completing this document on the next page.
DATE: June 5, 2014
FROM: Wayne Lowry Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-087, transfer of appropriation within the Deschutes
County Fair Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-087. Due to employee time management sell backs being higher
than anticipated, a transfer of appropriation is required in the Personnel category. In addition,
expenditures for the annual fair (August 2013) exceeded what was anticipated in the FY 2014 adopted
budget and therefore a transfer of appropriation is required in the Materials & Services category.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Personnel and Materials & Services for $34,529 is
necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-087.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
Dan Despotopulos, Fair & Expo Center 548-2711
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REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2013-2014 RESOLUTION NO. 2014-087
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Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Fair & Expo Director requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON. as follows:
Section 1. That the following transfers of appropriations be made:
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FROM: 619-9600-501.97-01 Deschutes County Fair. ~
Contingency $ 34,529 l
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TO: 619-9600-453.18-72 Deschutes County Fair,
Time Management $ 3,000
TO: 619-9600-453.37-17 Deschutes County Fair,
Entertainment, Grounds $ 25.529
TO: 619-9600-453.66-50 Deschutes County Fair,
Minor Tools & Equipment $ 6.000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATEDthis ____ day of June, 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
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TAMMY BANEY, Chair
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ATTEST: ANTHONY DEBONE, Vice-Chair t
Recording Secretary
P,\GF I Of I·RESOILTIO'l '10.2014·087 (6116/14)
ALAN UNGER, Commissioner
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Lacy Nichols
From: Dan Despotopulos
Sent: Friday, May 16, 2014 11 :10 AM
To: Wayne Lowry lCc: Lacy Nichols
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Subject: appropriation transfers
Attachments: 20140516130857.pdf I
lacy/Wayne: [
I have have attached two appropriation transfers.
Thanks, I
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Dan !
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Deschutes County
Appropriation Transfer Request
Line Number Category Description
Current
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt, Budgeted Revised
Item (HTE 14 digit code) Contingency) Temp Help, Computer Hardware) Amount To (From) Budget
2 619-9600-453.18-72 Personnel Time Management 2.500 3.000 5,500
3 619-9600-453.37-17 Materials & Services Major Entertainment 180.000 25,529 205.529
4 619-9600-453.66-50 Materials & Services Minor Tools & Equipment -6.000 6,000 i
5 619-9600-501.97-01 Contingency Contingency 34,529 (34,529) -
TOTAL 217,029 -217,029
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Department's employees opted to cash out more time management leave that anticipated. Additional appropriation
is required in the Personnel category. The expenditures for the annual fair (August 2013) exceeded what was estimated for the
FY 2014 Budget
Fund: Annual County Fair
Dept: Fair & Expo
Requested by: Dan Despotopulos
Date: May 14,2014
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