HomeMy WebLinkAboutRes 088 - Transfer Appropr - Bldg Svcs FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 16,2014
Please see directions for completing this document on the next page.
DATE: June 9,2014
FROM: Wayne Lowry ~~ Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-088, transfer of appropriation in the Building Services
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-088 transferring appropriation from Contingency & Personnel to the
Materials & Services category. In FY 2014, the department purchased a washing machine as well as
microfiber clothes to be used for custodial services. This will result in more sterile cleaning procedures.
It is anticipated that the savings in paper products will eventually offset the cost of these purchases. In
addition, the department reached the maximum number of licenses permitted for the electronic access
control system, requiring an upgrade and electricity expenses were higher than anticipated.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency & Personnel to Materials & Services for $75,000 is
required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-088.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
Susan Ross, Property & Facilities 383-6713
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2013-2014 * RESOLUTION NO. 2014-088
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Property & Facilities Director requesting a transfer
of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 620-1000-501.97 -01 Deschutes County Building Services,
I
I
TO: 620-1000-419.43-10 Deschutes County Building Services,
Software Maintenance Agreements $ 25,000 I
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1
Contingency $ 30,000
FROM: 620-1000-419.15-21 Deschutes County Building Services,
Building Maintenance Worker $ 25,000
FROM: 620-1000-419.15-26 Deschutes County Building Services,
Building Maintenance Specialist II $ 20,000
TO: 620-] 000-419.61-10 Deschutes County Building Services,
Custodial Supplies $ 25,000
TO: 620-1000-419.62-] 0 Deschutes County Building Services,
Electricity $ 25,000
PAGE I OF 2·RESOUJTIO"l NO. 2014·088 (06/16/14)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of June, 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATfEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
P"GE 2 OF 2·RESOLLTIO'i NO. 2014·088 (06i16i14)
Lacy Nichols
From: Susan Ross
Sent: Monday, June 09, 20148:04 AM
To: Wayne Lowry
Cc: Lacy Nichols
Subject: appropriation transfers
Attachments: Appropriation Transfer Fund 001 Dept 25,xls; Appropriation Transfer Fund 620,xls
Wayne, please see attached two requests for appropriation transfers for 001-2500 and fund 620. let me know if you
have any questions. Thanks.
Susan Ross I Director
Deschutes County Property & Facilities Department
PO Box 6005 I Bend, Oregon 97708
14 NW Kearney Avenue 1 Bend, Oregon 97701
5usan.ross@deschutes.org Tel: (541) 383-67131 Fax: (541) 317-3168
www.deschutes.org
Deschutes County encourages persons with disabilities to participate in all programs and activities. If you need accommodations to make participation in
an event possible or to request this information in an alternate format, please contact us.
1
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 620-1000-501.97-01
2 620-1000-419.15-21
3 620-1000-419.15-26
4 620-1000-419.61-10
5 620-1000-419.62-10
6 620-1000-419.43-10
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Contingency Contingency
Personnel Maint Worker
Personnel Bldg Specialist II
Materials & Services Custodial Supplies
Materials & Services Electricity
Materials & Services Software Maint Agreements
Current
Budgeted Revised
Amount To (From) Budget
310,014 (30,000) 280,014
424,397 (25,000) 399,397
249,090 (20,000) 229,090
65,000 25,000 90,000
115,000 25,000 140,000
3,000 25,000 28,000
1,166,501 -1,166,501
A transfer of appropriation is required for the following reason and will be used for the following purpose:
There is a need for additional appropriation in the materials and services category. Because of position vacancies, we have
appropriation that can be transferred from the Personnel category to Materials & Services, combined with a transfer from
operating contingency. This year, we made an investment in microfiber cloths and in-house washing machine for our custodial
services. This will result in more sterile cleaning procedures and the cost will eventually be offset by savings from paper
products. Electricity expenses were higher than anticipated. We reached the maximum amount of licenses permitted
for our electronic access control system and had to upgrade to the next level.
Fund:
Dept:
Requested by:
Date:
ISF-Building Services
Property & Facilities
Susan Ross
June 5,2014
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