HomeMy WebLinkAboutRes 061 - Transfer Appropr - BOCC FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 23, 2014
Please see directions for completing this document on the next page.
DATE: June 6, 2014
FROM: Wayne Lowry \~.( Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-061, transfer of appropriation in the General Support
Services-BOCC Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY 1M PLICA TIONS:
Consideration of Resolution #2014-061. Actual expenditures for memberships, printing, electricity,
conferences and related travel are projected to exceed the amounts anticipated at the time the FY 2014
budget was prepared.
FISCAL IMPLICATIONS:
A transfer of appropriation within the General Support Services-BOCC Fund from Contingency to the
Materials & Service category for $22,120 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-061
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2013-2014 RESOLUTION NO. 2014-061 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 628-0800-501.97 -01 General Support Services-BOCC,
Contingency $ 22,120
TO: 628-0800-413.34-37 General Support Services-BOCC,
Facilitation $ 900
TO: 628-0800-413.43-45 General Support Services-BOCC,
Maintenance Agreements $ 500
TO: 628-0800-413.44-10 General Support Services-BOCC,
Copy Machine Rental $ 1,000
TO: 628-0800-413.50-10 General Support Services-BOCC,
Memberships & Dues $ 2,220
TO: 628-0800-413.50-30 General Support Services-BOCC,
Conferences & Seminars $ 2,000
TO: 628-0800-413.55-10 General Support Services-BOCC,
Printing/Binding-General $ 2,500
TO: 628-0800-413.58-70 General Support Services-BOCC,
Mileage Reimbursement $ 8,000
TO: 628-0800-413.62-10 General Support Services-BOCC,
Electricity $ 5,000
PAGE 1 OF 2-RESOLLTION NO. 2014-061 (06/23/14)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County Budget
document to show the above appropriations.
DATED this ____ day of June, 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2·RESOLl'TION NO. 2014·061 (06/23/14)
Lacy" Nichols
From: Erik Kropp
Sent: Wednesday, June 11, 2014 1 :28 PM
To: Wayne Lowry
Cc: Jeanine Faria; Judith Ure; Lacy Nichols; Tom Anderson
Subject: June 2014 Appropriation Transfer Fund 628.xls
Wayne:
Attached is a request for an appropriation transfer to cover expenditures in the Materials and Services category for Fund
628.
Thanks,
Erik
June 2014
Appropriation Tra".
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Deschutes County
Appropriation Transfer Request
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Line Number
Item (HTE 14 digit code)
1 628-0800-413.34-37
2 628-0800-413.43-45
3 628-0800-413.44-10
4 628-0800-413.50-10
5 628-0800-413.50-30
6 628-0800-413.55-10
7 628-0800-413.58-70
8 628-0800-413.62-10
9 628-0800-501.97-01
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Materials & Services Facilitation
Materials & Services Maintenance Agreements
Materials & Services Copy Machine Rental
Materials & Services Memberships & Dues
Materials & Services Conferences & Seminars
Materials & Services Printing/Binding-General
Materials & Services Mileage Reimbursement
Materials & Services Electricity
Contingency Contingency
Current
Budgeted
Amount To (From)
-900
500 500
1,600 1,000
500 2,220
2,500 2,000
500 2,500
4,500 8,000
7,000 5,000
44,100 (22,120)
61,200 -
Revised
Budget
900
1,000
2,600
2,720
4,500
3,000
12,500
12,000
21,980
61,200
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Actual expenditures for memberships and printing, electricity, conferences and related travel are projected to exceed the
amounts anticipated at the time the FY 2014 budget was prepared.
Fund:
Dept:
Requested by:
Date:
ISF -BOCC
BOCC
Erik Kropp
June 11,2014
