HomeMy WebLinkAbout2014-06-25 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Wednesday, June 25, 2014
Page 1 of 7
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JUNE 25, 2014
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Dave Doyle, County Counsel; Ed Keith, County Forester;
Joe Stutler, Senior Forestry Advisor; Peter Russell, Community Development;
Anna Johnson, Communications; James Lewis, Property & Facilities; Sheriff
Larry Blanton, Darryl Nakahira and Capt. Erik Utter, Sheriff’s Office; and eight
other citizens.
Chair Baney opened the meeting at 10:00 a.m.
__________________________
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
Citizen Jerry Aplin said he has been here before, and had papers to give to the
Board for review. It has been provided to the Planning Commission in May,
regarding the Simpson property on Lower Bridge Road.
Minutes of Board of Commissioners’ Business Meeting Wednesday, June 25, 2014
Page 2 of 7
He learned that a permit was applied for a septic system. The Planning
Department allowed the Simpson to hook into a septic system that never had
permits. Todd Cleveland claims he saw the top of a concrete tank and there are
no liquids on the surface. Bob Baggett of the DEQ is not sure that there was an
approved system at any time. State rules are to be followed.
He provided a letter asking the Board to look into this. The Simpsons did not
pay taxes for fifteen years, either.
Chair Baney said that the Board would not have this level of detail at this time,
but she knows they are working to get the Simpsons into compliance.
Mr. Aplin said he has a copy of the voluntary compliance forms and they finally
got a driveway permit.
Dave Doyle said that he would like a few days to review the file and will meet
with Mr. Aplin then. Mr. Aplin stated he holds a license and knows things are
not as they should be.
__________________________
Steve Stenkamp of the Alfalfa Fire District explained that since January they
have completed a strategic plan, unanimous approval of their budget, indicated
a site for their station, started basic design of a building, and started the process
for acquiring equipment and rolling stock. They have received help from Crook
and Deschutes County, and Bend Fire District and local Fire Chiefs and
Officers. The short-term loan from the County will be paid back in November.
The goal is to be in services by summer 2015. It has been a challenging
volunteer project for all involved.
__________________________
Ed Keith said that there was an awards event scheduled due to the Two Bulls
Fire. They recognized Anna Johnson, County Communications, for keeping the
community informed at all times, but especially during this hectic disaster.
3. Before the Board was a Public Hearing, and Consideration of Board
Signature of Resolution No. 2014-072, Declaring a State of Emergency
regarding Wildland Fire Danger and Public Use Restrictions on
Unprotected Lands.
Minutes of Board of Commissioners’ Business Meeting Wednesday, June 25, 2014
Page 3 of 7
Chair Baney opened the public hearing.
Joe Stutler gave an overview of the effects of the Two Bulls Fire, not incl uding
long-term economic damages. He has never seen the western eleven states
more prone to fire as they are now.
The Oregon Department of Forestry has already imposed restrictions, and the
BLM and Forest Service are involved. What is important is anyone in the
public can look at the interactive map on the website, to see what lands are
affected.
He feels this needs to be done in a timely basis by Resolution, but eventually
there may be an Ordinance that would mirror the rules followed by other
agencies. This is historical in many ways. It makes good sense to do this to
protect the public and property. He expects there will be voluntary compliance
because many people here already know the hazards.
Ed Keith clarified this is for unprotected lands, which are those that would not
be subject to fire department response. Fires are primarily human-caused. It
does align with the restrictions of other agencies.
Capt. Erik Utter added that these restrictions are already in line for public lands.
The Sheriff’s Office is aware of the dangers and risk, and supports this
Resolution. Chair Baney noted that some people may not recognize that there
are unprotected lands, and expect someone will show up to take care of it.
Alison Green of Project Wildfire said that they are ahead of the curve here in
many ways, but there is great risk for unprotected lands.
Commissioner DeBone asked about farming practices in these areas. Mr.
Stutler referred to the points regarding use of equipment if it is associated with
making a livelihood. There are very few certain things in life. He or Mr. Keith
would be happy to answer questions or look at the situation.
Commissioner DeBone stated this is an educational opportunity. One spark can
start a fire that goes for a long ways. Mr. Stutler said that a lot of County lands
have been treated, but are adjacent to residential areas. Mr. Stutler explained
that this should work well, and they will be looking for feedback and may
consider an Ordinance for next year.
Minutes of Board of Commissioners’ Business Meeting Wednesday, June 25, 2014
Page 4 of 7
Tom Anderson asked if the Rural Fire Protection Districts are considering
something similar. A representative of the Rural Fire Protection District #1
stated they have worked with other agencies for a while, and have restrictions in
place. As a group, the fire protection districts and Chiefs work together and
support this Resolution.
Mr. Stutler stated that October 15 is the end date for the Resolution, but it can
be changed if appropriate. They should have an Ordinance in place, if that is
how it should go, by May 2015.
Chair Baney asked about the enforcement aspect. Capt. Utter replied that most
citizens do a good job of cooperating. If there is a problem, a person could be
removed from County property if not in compliance. This is what they
generally do anyway, with voluntary compliance being first.
Chair Baney said that Stan Shertzin of Sundance Ranch called her to say that he
supports this. Mr. Keith stated that the ODF put similar restrictions in place as
of last week.
Being no other comments offered, Chair Baney closed the public hearing.
DEBONE: Move signature of Resolution No. 2014-072.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
4. Before the Board was Consideration of Second Reading by Title Only, and
Adoption of Ordinance No. 2014-017, Amending Title 17, Changes to the
County’s Traffic Study Requirements.
Peter Russell said there were no changes since the first reading.
UNGER: Move second reading of Ordinance No. 2014-017.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Wednesday, June 25, 2014
Page 5 of 7
Chair Baney conducted the second reading by title only.
UNGER: Move adoption of Ordinance No. 2014-017.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
5. Before the Board was Consideration of Second Reading by Title Only, and
Adoption of Ordinance No. 2014-001, Amending Title 18, Changes to the
County’s Traffic Study Requirements.
UNGER: Move second reading of Ordinance No. 2014-001.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Chair Baney conducted the second reading by title only.
DEBONE: Move adoption of Ordinance No. 2014-001.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
__________________________
Before the Board was Consideration of Approval of the Consent Agenda.
Chair Baney asked that the minutes be removed as she has not had a chance to
review them. Commissioner Unger wanted to speak about item #6.
UNGER: Move consent agenda, items 7 through 11.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Wednesday, June 25, 2014
Page 6 of 7
Commissioner Unger gave an overview of item #6. Workforce development
and training has not changed much in Oregon for decades. The Governor
would like to see this controlled more locally. Each County is creating a
Resolution, and there will be a ten-county board to focus more efforts on
getting local individuals trained and employed.
DEBONE: Move approval of item #6.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
6. Board Signature of Resolution No. 2014-102, Authorizing Signature of County
Administrator and Commissioner Alan Unger of the Local Workforce
Investment Area Designation Request Form
7. Board Signature of Resolution No. 2014-101, Appointing Wayne Lowry as
Deschutes County Treasurer
8. Board Signature of Document No. 2014-337, the Annual Services Agreement
for Assessment and Taxation Software, with Helion Software, Inc.
9. Board Signature of Document No. 2014-352, a Space Lease to Family Resource
Center of Central Oregon
10. Board Signature of Document No. 2014-347, Amending a Lease Agreement for
Space to the State of Oregon, Building Codes Division
11. Board Signature of Document No. 2014-360, Amending a Lease Agreement
with the Bethlehem Inn
12. Approval of Minutes:
Business Meeting of May 19 and June 4, 2014
Work Sessions of May 19, June 2 and 4, 2014
Budget Meetings of May 27, 28, 29 and 30, 2014
13. ADDITIONS TO THE AGENDA
None were offered.
Being no other items brought before the Board, the meeting adjourned at
10:55 a.m.
DATED this 10 Day of_-7fCC-~f--_____0u.4-2014 for the
Deschutes County Board of Commission~
Tammy Baney, Chair 0
Anthony DeBone, Vice Chair
ATTEST:
Alan Unger, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, June 25,2014
Page 7 of7
--------------------------
BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
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Submitting written documents as part of testimony? WYes D No
BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
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Name ~eu0 Ste.v-..kc.mp
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Chapter 11.04. PUBLIC USE
11.04.010. Purpose.
t 1.04.020. Definitions.
11.04.030. Policies.
11.04.040. Justice Building-Searches.
11.04.050. Road Closures.
11.04.060. Prohibited Activities.
11.04.070. Alienation.
11.04.080. Violation-Penalty.
11.04.010. Purpose.
Public use regulations are adopted for the purpose of protecting public property.
COrd. 96-013 §I, 1996)
11.04.020. Definitions.
For the purposes of DCC 11.04, unless otherwise apparent from the context, certain words and phrases used
in DCC 11.04 are defined and as set forth in DCC 1.04 and DCC 11.04.020.
"Industrial land" means any County owned real property zoned for industrial, commercial, manufacturing,
research and development or warehousing purposes as authorized.
"Park" means any County owned real property designated by resolution of the Board as a County park,
pursuant to ORS 275.320.
"Parking lot" means an area consisting of one or more parking spaces grouped.
"Program Administrator" means the Board, the County Property and Real Estate Manager, Deschutes
County department head or designees.
"Public service facility" means any real property that is owned or leased by County where public services are
provided or conducted and shall include, but not be limited to, buildings, facilities, or real property which is
fenced, enclosed or otherwise developed and any associated grounds.
"Right of way" means the area between the boundary lines of a street, road or other public easement.
"Vacant county land" means all County owned land which does not qualify as a "public service facility,"
"park" or "right of way."
(Ord. 96-013 §I, 1996)
t 1.04.030. Policies.
A. Real Property. Public use of County owned real property shall be limited to day use (dawn to dusk)
except as permitted herein or otherwise permitted by adoption of resolution of the Board.
I. Any County owned real property leased by authority of the Board to other public agencies or private
parties shall be governed by the terms and provisions of such leases.
2. County real property may be posted closed by the County Property and Real Estate Manager,
Director of Road Department, Director of Solid Waste, or Risk Management Coordinator.
3. County shall not accept real property except upon recording ofa written acceptance from the Board.
4. Exclusive or other special use of County owned real property by private entities or other agencies
shall only be granted pursuant to a written lease or permit authorized by the Board.
Chapter 11.04 (04/2003)
B. County Owned/Occupied Buildings. County public service facilities and other buildings housing
County employees are open to members of the public who have business with County employees.
However, these buildings are also places where County employees do their work. That work often
involves sensitive and confidential issues. County employees require work areas that are quiet, free
from unnecessary foot traffic and where they may discuss sensitive or confidential matters without being
overheard by persons not employed by the County.
1. Each department or other program occupying a building shall establish a waiting area which is, to
the extent possible, located near the department or program receptionist and outside the
department's or program's work area. Members of the public are to wait in this area until the person
they are waiting to see is available. Each waiting area shall be clearly posted as such.
2. Areas other than designated waiting areas are open to visitors by invitation only. County
department heads and staff are responsible for their offices, and may request (or order) visitors to
leave their offices at their discretion. County department heads and department support staff
supervisors are responsible for support staff work areas, and may, in their discretion, ask visitors to
leave those areas.
C. Public Service Facilities.
I. Public service facilities which provide services beyond the hours of dawn to dusk shall operate in a
manner deemed appropriate by the Program Administrator. Public access may be restricted by the
Program Administrator, on the basis of public safety or administrative efficiency to those areas
deemed by the Program Administrator to be necessary for provision of the intended services.
2. County parking lots may be posted with time and use restrictions. Violations may be cited by the
County building services manager. The recommended penalty for the citation of violation of DCC
11.04 shall be 10 dollars, which shall double each 24 hours up to four days, and which may be paid
as a bail for forfeiture. If not paid at that time, a warrant may be issued by the district court to the
violator.
(Ord. 96-013 §I, 1996)
11.04.040. Justice Building-Searches.
Except for on-duty law enforcement personnel, every person entering through the public entrances of the
Deschutes County Justice Building or any Justice Building annex is subject to search of his or her
possessions and must pass through metal detectors.
(Ord. 97-046 §I, 1997)
11.04.050. Road Closures.
Where County property, not generally open for public use, is or has been used by automobiles, motorcycles
and other off-road vehicles or bicycles for recreation or for other purposes, and the County has a need to
close the property to this use, the County will notifY the general public of the intent to close in a local paper
of general circulation. The design of the closure shall be in accordance with the requirements of the Manual
on Uniform Traffic Control Devices, published by the Federal Highway Administration, in terms of signing
and barricading. Permanent closures shall consist of appropriate berms, ditches and obliteration of existing
roads. The closure design shall be in written form and approved by the County Engineer or County Traffic
Engineer. In no case shall ropes or cables be used to close the road or area.
(Ord. 96-013 §I, 1996)
11.04.060. Prohibited Activities.
A. No person shall construct, install, or encroach upon County owned land. No person shall sever,
excavate, damage, vandalize, bum, litter, remove materials from or cause other site disturbing activity
Chapter 11.04 2 (04/2003)
upon or to County owned land without obtaining a permit authorizing such activity, from the Board,
Property and Real Estate Manager, Director of Road Department or Director of Solid Waste.
B. No person shall cut or remove wood on or from County owned real property except upon first obtaining
a wood cutting permit from the County Property and Real Estate Manager.
C. Motor vehicles shall be limited to existing parking lots and roads. Motor vehicles are prohibited on
dedicated public pedestrian/bicycle trails.
D. Discharge of firearms is prohibited in and on public service facilities except as may be provided by
resolution of the Board.
E. No person or group shall exclude any other member of the public from County owned land, except as
provided by lease, license or resolution by the Board.
F. No person shall engage in any conduct in or on property where public services are provided which
hinders, interferes with or prevents those employees from performing their duties.
G. No person shall smoke or carry any lighted smoking instrument in any Deschutes County owned or
occupied building.
(Ord. 97-057 §1, 1997; Ord. 96-013 §l, 1996)
11.04.070. Alienation.
No County owned real property shall be sold, leased, dedicated, licensed, donated, exchanged, encwnbered
or otherwise alienated except upon order of the Board.
(Ord. 96-013 §l, 1996)
11.04.080. Violation-Penalty.
Any violation or failure to comply with any provision ofDCC 11.04, except DCC 11.04.030(B), is a Class A
violation.
(Ord.2003-021 §24, 2003; Ord. 96-013 §1, 1996)
Chapter 11.04 3 (04/2003)
I
Cone
Fountain
Legal Fireworks Retail (1.4g)
These produce only smoke, sparks or fire.
Examples are base fountains, cone fountains, wheels, and ground bloom flowers.
Wheel
Base
Fountain
Sparkler
(woocl core)
Band-Beld
Fountain
Unclassified Items (Not Fireworks)
,~
~A'~
-(II ",~
Ground
Bloom
Flower
Band-Beld
California Candle
Fountain
c~L SmokeBomb
. i Y (Not Explosive)
Sparkler
(wire core)
Snakes
party
Popper
Illegal Fireworks Limited (1.4g)
These explode, eject balls offire, fly into the air, or travel more than
six feet on the ground or 1Z inches into the air.
-t. +~ ~9 ~~p
11 '~1 )
Firecracker 0Crazy Jack
Jumping Jack
Aerial Spinners,
Bees Helicopters
Mortars
Regular Firecracker
Small
Missile Rocket
SkyRocket
(With Stick) Bottle Rocket
Explosive Devices NOT nREWORKS
(Lad.y Finger)
Roman Candle
(Shoots Balls)
Itf"Please, when entering these devices in the OAIRS program put them in the ~~suver ~:~"categoq~~::=@'cJudebmnemad:
sh
CanDIJ MIOO (Red) M80
STATE OF OREGON
DEPARTMENT OF FORESTRY
REGULATED CLOSURE PROCLAMATION
Number 01
Effective 6:00 a.m., PDT, July 4, 2013
By virtue of the authority vested in me under the provisions of ORS 477.535 to 477.550,
I hereby proclaim a Regulated Closure to be in effect in the following subject area:
All lands protected by the Central Oregon Forest Protection District, and
all forestland within one-eighth mile thereof.
Under this Regulated Closure, except as to the owner's legal right of entry upon their
land, entry to all forestland is unlawful unless entrants comply with the following
restrictions:
• Smoking is prohibited while traveling, except in vehicles on improved roads.
• Open fires are prohibited, including campfires, charcoal fires, cooking fires and
warming fires, except in designated areas. Portable cooking stoves using
liquefied or bottled fuels are allowed. Open fires are allowed if conducted in
compliance with a valid Burning Permit issued pursuant to ORS 477.515.
• Chainsaw use is prohibited, between the hours of 1 :00 p.m. and 8:00 p.m.
Chainsaw use is permitted at all other hours, if the following firefighting
equipment is present with each operating saw: one axe, one shovel, and one 8
ounce or larger fire extinguisher. In addition, a fire watch is required at least one
hour following the use of each saw.
• Cutting, grinding and welding of metal is prohibited between the hours of 1 :00
p.m. and 8:00 p.m. At all other times the area is to be cleared of flammable
vegetation and the following fire equipment is required: one axe, one shovel, and
one 2 % pound or larger fire extinguisher in good working order.
• Use of motor vehicles, including motorcycles and all-terrain vehicles, is
prohibited, except on improved roads and except for vehicle use by a landowner
and employees of the landowner upon their own land while conducting activities
associated with their livelihood.
• Possession of the following firefighting equipment is required while traveling in a
motorized vehicle, except on federal and state highways, county roads and
driveways: one shovel and one gallon of water or one 2% pound or larger fire
I
I
extinguisher, except all-terrain vehicles and motorcycles which must be equipped
with an approved spark arrestor in good working condition.
I • Mowing of dried grass with power driven equipment is prohibited, between the
hours of 10:00 a.m. and 8:00 p.m., except for the commercial culture and harvest
of agricultural crops.
1 • Use of fireworks is prohibited.
• The release of sky lanterns is prohibited. I
J • The discharging of exploding targets or tracer ammunition is prohibited.
• Blasting is prohibited.
• Any electric fence controller in use shall be: 1) Listed be a nationally recognized
testing laboratory or be certified by the Department of Consumer and Business
Services; and 2) Operated in compliance with manufacturer's instructions.
The State Forester or an authorized representative may, in writing, approve a
modification or waiver of these requirements.
These restrictions shall remain in effect until replaced, suspended, or terminated by an
additional proclamation of the State Forester or an authorized representative.
Maps of the subject area may be viewed at the State Forester's Office, in Salem,
Oregon, and at principal offices of the Forest Protection District.
Definitions of words and phrases used in this proclamation may be found in ORS
477.001, OAR 629-041-0005, at: 1I
I http://www.oregon.gov/odf/fire/closures/definitions.pdf
Tom Fields, Fire Prevention Coordinator
ODF Fire Protection Program
June 16,2014
STATE OF OREGON
DEPARTMENT OF FORESTRY
REGULATED CLOSURE PROCLAMATION
Number 05
Effective: 06:00 a.m., PDT, July 9, 2011
By virtue of the authority vested in me under the provisions of ORS
477.535 to 477.550, I hereby proclaim a Regulated Closure to be in effect
in the following subject area:
All lands protected by the Central Oregon Forest Protection
District and all forestland within one-eighth mile thereof.
Under this Regulated Closure, except as to the owner's legal right of entry
upon their land, entry to all forestland is unlawful unless entrants comply
with the following restrictions:
1. Smoking is prohibited while traveling, except in vehicles on
improved roads.
2. Open fires are prohibited, including campfires, charcoal fires,
cooking fires and warming fires, except in designated areas.
Portable cooking stoves using liquefied or bottled fuels are allowed.
Open fires are allowed if conducted in compliance with a valid
Burning Permit issued pursuant to ORS 477.515.
3. Chain saw use is prohibited, between the hours of 1 :00 p.m. and
8:00 p.m. Chain saw use is permitted at all other hours, if the
following fire fighting equipment is present with each operating saw:
one axe, one shovel, and one 8 ounce or larger fire extinguisher. In
addition, a fire watch is required at least one hour following the use
of each saw.
4. Use of motor vehicles, including motorcycles and all terrain
vehicles, is prohibited, except on improved roads and except for
vehicle use by a landowner and employees of the landowner upon
their own land while conducting activities associated with their
livelihood.
5. Possession of the following fire fighting equipment is required while
traveling in a motorized vehicle, except on federal and state
highways, county roads and driveways: one shovel and one gallon
of water or one 2% pound or larger fire extinguisher, except all
terrain vehicles and motorcycles which must be equipped with an
approved spark arrestor in good working condition.
6. Use of fireworks is prohibited.
7. Cutting, grinding and welding of metal is prohibited between the
hours of 1 :00 p.m. and 8:00 p.m. At all other times the area is to be
cleared of flammable vegetation and the following fire equipment is
required: one axe, one shovel, and one 2 Y:2 pound or larger fire
extinguisher in good working order.
8. Mowing of dried grass with power driven equipment is prohibited,
between the hours of 10:00 a.m. and 8:00 p.m., except for the
commercial culture and harvest of agricultural crops.
9. Blasting is prohibited.
10. Any electric fence controller in use shall be: 1) Listed be a
nationally recognized testing laboratory or be certified by the
Department of Consumer and Business Services; and 2) Operated
in compliance with manufacturer's instructions.
The State Forester or an authorized representative may, in writing,
approve a modification or waiver of these requirements.
These restrictions shall remain in effect until replaced, suspended, or
terminated by an additional proclamation of the State Forester or an
authorized representative.
Maps of the subject area may be viewed at the State Forester's Office, in Salem, Oregon,
and at principal offices of the Forest Protection District.
Definitions of words and phrases used in this proclamation may be found in ORS
477.001. OAR 629-041-0005. and at:
https:/Ioregon.gov/ODFIFIRE/Closures/definitions.pdf
Robert Young
Workforce Capacity Manager
Protection From Fire Program
Done in Salem, Oregon, July 7, 2011
RY:TG
Climate summary
Precipitation observed in May 2014
800
400
200
150
125
1{)O
75
50
25
5
2
Accumulated precipitation percentage of normal
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Climate summary
Precipitation since October 1st 2013
Despite wet
113
190
1
110
1<10
110 weather during
,:JfEB-MAY, much
of the Pacific
Northwest has
been dry in
2013-2014.
Accumulated precipitation percentage of normal
Jun 02,2014
Snow Water Equivalent percent of normal
Westwide SNOTEL Cu r rent
Current Snow Water
Equivalent (SWE)
Basin-wide Percent
of 1981-201'0 Medi an D unavailabl,e * -<:500/0
50 -69%
L--.J
-070 -89%
90 - 10 90/0
110 -1290/0
130 -1490/0
>= 150%
• Data umJvail8ble
ar C1me or posting
or measurement
is not .fP.JlrP.sp.ntntive
at this time of year
SNOWPACK
May 27,2014
(Released Thursday May 29,2014)
Valid 8 a.m. EDT
statistics type: . , Traditional (00-04. D1-C4 , etc.) _ Categorical (00,01. etc. )
Drou';Jht Cond ition (Perce nt Area ):
•• 00-04 I 01·[04 I D2..04 03-D4 D4
The Droug ht Monitor focuses on broad-scale condi tions. LOC9i condNons m ay vaty. See
accompanying leXl summafY for forecast stateme nts.
Moderate drought (or worse) continues most
spots in the west except western Washington
51 20 /2014 last Week
2125120143 Months A.go
Start of I 1213 1/2013 i
Calendar Year
Start of Water I 10 /1 120 13 i
Year
One Year A.go I 5128 /20 13 I
Intensity:
DO -Ab normally Dr l
01 -Moderate Drought
02 - Severe Drought
20 .21 4 .3168.82 60 .38 47 .20
3'.18 68.82 60 .82 47 .50 20 .37 4 .81
22.41 7 7.59 59.61 40.34 15.67 4 .12
22.20 77.80 51 .44 31.11 7.75 0.63
25.25 7 4.75 58.96 3·U8 5.57 0.63
13.91 86.09 71 .11 47 .04 15.04 5 .99
View Nore Statlstics
_ 03 -Extr em e Drought
_ 04 -Exceptional Drought
EI Nino phase: May 28th 2014
Probable EI Nino now forming
Avoer<Jge SST AnQm 01 ie$
4 MAY 2014 -.31 MAY 2014
JDN , . ,_ c
20N
10N
EO 8'1. "co . \ ~
,os
205
305 , " I'" '4 > } .-Ii ,-.' <=> p==e w g
1ZOE "
The stripe of
warmer water
extending
westward from
South America
reveals an
EI Nino event
forming
Probable I Nino by early autumn
CFSv2 forecast Nino3.4 SST anomalies (K) (PDF corrected)
3~--------------------------------------------------------------------------,
.5
2
L
D.
o ~ ~ 'tr '--e '
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-1
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Other Cot tl e-os t rrJ cmoo:-r
(Model b i<JS correct b ose pl!""i c d: 1999 -20 10; Climo t o fOQ), bo se p e ri od ' 1'3B 2 -201D)
A variety of forecast models indicate a likely EI
Nino forming by late summer
EI Nino's effects on the West:
June through August temperatures
Change in Risk Rate for Wes1ern United States
5O'N
41!"N
4-B'N
44 'N
oI<2'N
40'N
3I!"N
36°N
~'N
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....
'I ,.
; . 4 ...
.. ~~ ~.
, .1·;:.1,\". .,' ~ ),r.: •. •. t.
l.~ .
If an EI Nino is in place:
Red areas have an elevated
risk of enduring unusually
hot temps over the summer
as a whole.
Uncolored areas have no
greater risk than typical of
becoming persistently hot
over the summer. In other
words: EI Nino doesn't
have a relationship to
overall summer temps
EI Nino's effects on the West:
June through August rainfall
"N -
O"N -
6"N -
,S ON -
ON -
"N-
Change in Risk Rate for Western United Slates
, 'fin " W' 11K. 'Un '
If an EI Nino is in place:
Uncolored areas have no
greater risk than typical
of suffering drought over
the summer. In other
words: it's not possible
to use EI Nino to forecast
if the summer will be
unusually wet or dry.
Blue areas are unlikely to
I get unusually dry.
Temperature and Precipitation Outlook
June 2014
Tern peratu res Precipitation
EC
Unusually warm temperatures Unusually dry for most of
most likely for the far west western part of OR/WA
Temperature and Precipitation Outlook
July, August, and September 2014
Temperatures I_~ Precipitation
Unusually warm temperatures Strong monsoon over the
likely for most all the far west Rockies but no trend elsewehere.
NWCC Predictive Services
outlook:
une 2014
Long range outlooks for June suggest June will be
warmer and drier than usual. Given the dry
conditions over most of Oregon and eastern
Washington, much of the Pacific Northwest appears
poised for an earlier onset to fire season than
usual. This includes increasing risk of fires at higher
elevations than usual in Oregon in June because of
deficient snowpack. At this point, timbered areas of
Washington do not appear on track for an early
beginning to fire season in 2014.
1000hr fuel moistures measured June 1st 2014
Heavy fuels as measured
by NFDRS on June 1st
2014 are drier than usual
in most PSAs for this
time of year.
1OOOhr fuel moisture are
dropping down to
potentially critical values
several weeks ahead of
schedule in 2014.
The graphic to the right
illustrates the amount of
acceleratred drying.
5 weeks
ahead
5 weeks Il4 weeks
ahead ahead
'> :==rr 4 weeks 14 weeks 1\ I ahead
ahead
5 weeks
3 weeks 13 weeks I I ahead
ahead ahead
NWCC Predictive Services
outlook:
July through September 2014
If outlooks for a warm and dry summer of 2014
prove correct, much of Oregon and sections of
Washington appear to be due for greater potential
than usual for large, costly fires due to the
contributions of preceding drought and low fuel
moisture. Lack of snow cover at higher elevations in
Oregon could result in earlier exposure of more
fuels to ignitions from lightning as July and August
arrive. Lightning activity tends to decrease in
September but is not guaranteed.
NWCC Predictive Services
special note for June:
Due to unusually dry conditions, especially in
snow deficient areas, fire management units
should take note that opportunities for
prescribed fire at higher elevations are arriving
weeks earlier than usual. The need for fire
season staffing is also likely to arrive a few
weeks earlier than usual.
Note: The risk of escaped prescribed fires is
correspondingly greater during dry, windy
weather. Check spot forecasts carefully.
Significant Wildland Fire Potentia l Outlook
...
\
~~
Hawai i V
June 2014
~ J ~
Above Normal
Below Normal
Increosing to Above Normol
Decreasing to Below Normal
Returning to Normal
' C=::;-..::
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AbCNe normal significant wildland fire potential indicates a higher than usuallikelil100d t hat wildland fires will occur and~or become
significant events . IMldl.an ,d fires are still expected to occur during forecasted Iliormalconditions as, would usually be expected
during the outlook period. Signifi,cant wildland fires are still p ossible but less likely than usual durin ,g forecasted below normal periods.
Map p roduced by
PredictIVe ~ervlces .
National Interagency
Cnnrriin;:ltinn ~p.ntP.r
Boise, Idaho
I'ssued Ju ne 1, 2014
N~Jd i~U l:IJ fI(;~ July 1,2014
Sign i ficant Wildland Fire Potential Outlook
July 2014
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... Above Normal Increasing to Above Normal
Below No,rmal DecleasillY tu Beluw NUIIlli11 > Rp.tllrn ina to N o rmf'l I
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Above normal significant wildland fire potential indicates a higher than usual likelihood that wildland fires will occur and/or become
significant event'S. \MIdland fires are still expe-cted to occur during fore-cast9<CI normal conditions as wOll..lld usually be expecte<l
during th& outlook period. Significant wildland fires are still possible Du ,t less likely than usual during forecasted belOow nor mal periods.
'c:=;r..:
P uerto Rico
Map produced by
Pred ictive Services,
Natio nallnteragency
CoordinatiGn Center
Boise, Idaho
Issued June 1,2014
N.ext issuance July 1, 2014
.r:--~:.:: & Se~t ~mber 2014
C) ~v
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B elow Normal Decreasing to Below Normal
RetUJrninq to Normal
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Significant Wildland Firre Potential Outlook
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du~ing the outlook period. Significant wildland fires aJe still possible b ut less likely than usual during forecasted below Iliormal periods.
Map produced by
Predidive Services,
Nationallmeragency
Coordination Center
Boise , Idaho
1~~ulltl J U /Ill 1 , 20114
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[
Date: June 18, 2014
To: Board of County Commissioners
From: Erik Kropp, Deputy County Administrator W
Re: Local Workforce Investment Area Boundaries
Commissioner Alan Unger serves on the Oregon Workforce Investment Board (OWl B). OWIB is
the overall advisory board to the Governor on workforce matters and is made up of leaders
representing private sector businesses, labor, state, local governments, and government agencies.
To carry out the work ofOWlB, the State of Oregon is divided up into Local Workforce
Investment Areas (L WIA).
Commissioner Unger also represents Deschutes County on the Oregon Consortium, the Local
Workfoce Investment Area that includes Deschutes County. The Oregon Consortium includes
twenty-four counties located throughout Central and Eastern Oregon, as well as parts of
Southwest Oregon. Governor Kitzhaber, through Executive Order 13-08, initiated a process to
evaluate the L WlA boundaries. In order to reduce fragmentation and align federal and state
programs to better serve Oregon's job seekers and businesses, OWlB is considering changing the
boundaries for the Local Workfoce Investment Areas.
At the Board of County Commissioner's June 23 rd Work Session, Commissioner Unger would
like to discuss a proposal for Deschutes County to join a new Local Workforce Investment Board
with the following counties: Klamath, Lake, Crook, Jefferson, Wheeler, Wasco, Sherman, Hood
River, and Gilliam.
At the request of Commissioner Unger, staff has drafted a resolution for Deschutes County to
participate in this new Local Workforce Investment Board and file a Local Workforce Investment
Areas designation request with the Governor's Office. This resolution will come before the Board
of Commissioners for consideration at its June 25 th Business Meeting.
I
J
I
c: Tom Anderson, County Administrator
Bonnie Baker, Executive Secretary
Sharon Ross, BOCC Administrative Assistant
REVIEWED
OOm
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Supporting the Designation of a New
Local Workforce Investment Area, Including
Deschutes, Klamath, Lake, Crook, Jefferson,
Wheeler, Wasco, Sherman, Hood River, and Gilliam
Counties
*
*
*
*
RESOLUTION NO. 2014-102
WHEREAS, The Workforce Investment Act (WIA) includes the requirement that the
Governor must designate local workforce investment areas in order for the State to receive funding
under Title I of WIA; and
WHEREAS, Governor Kitzhaber through Executive Order 13-08 is initiating a process that
will re-charter Oregon's State and Local Workforce Investment Boards to reduce fragmentation and
align federal and state programs to better serve Oregon's Job seekers and businesses; and,
WHEREAS, by June 30,2015 Local Workforce Investment Boards will be re-chartered to:
(a) Better direct public workforce investments at the state and local level
for talent development, job creation, income progression, business
competitiveness, Integrated service delivery and expanded
opportunities for citizen prosperity;
(b) Use labor market intelligence to better align economic development,
education and training, and workforce development investments and
services for job seekers and businesses to efficiently address local
labor market needs and statewide priorities;
(c) Expand private-public partnerships with an integrated workforce system to
better meet the needs of communities and create solutions to address
tomorrow's workforce challenges;
(d) Partner with the Governor's regional Solutions Committees to
identify and leverage opportunities to expand job creation and incent
job growth; and
(e) Be accountable for workforce system outcomes.
WHEREAS, Deschutes County desires to form a Local Workforce Investment Board
with Klamath, Lake, Crook, Jefferson, Wheeler, Wasco, Sherman, Hood River, and Gilliam
to better meet the local workforce needs and demands.
PAGE I OF 2 -RESOLUTION NO. 2014-102
NOW, THEREFORE, THE BOARD OF DESCHUTES COUNTY COMMISSIONERS
HEREBY RESOLVES AS FOLLOWS:
1) To support and participate in the new Local Workforce Investment Board: and
2) To file a Local Workforce Investment Area designation request form with
the Governor's office no later than July 8, 2014.
'7<C~
Dated thi ~_';;>_day of June, 2014. BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TAM Q~
ANTHONY DEBONE, Vice Chair
ATTEST:
~~
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2 -RESOLUTION NO. 2014-102
WORKSOURCE
Local Workforce Investment Area Designation Request Form
OREGON
Instructions: Use this form to request a new LocalWorkforce Investment Area (LWIA) in Oregon. Please
use one form for per new LWIA request, and complete all fields. Please provide the signature of at least
one chief local elected official from each of the counties to be included in the new area,or attach a
resolution passed the county in support of this action . If no resolution has yet been passed by a county,
please indicate the date by which such a resolution is anticipated.
A completed physical copy, or a scanned copy that includes the signatures of chief local elected official
from each county must be submitted to:
Education & Workforce Policy
clo GOVERNOR'S OFFICE
900 Court Street NE, Suite 160
Salem, OR 97301
Attn: Workforce Policy Advisor
Requested new Local Workforce Investment Area Boundaries:
Central Area: Crook, Deschutes, Gilliam, Hood River, Jefferson, Klamath, Lake, Sherman,
Wasco, and Wheeler Counties
Please explain how the requested change meets each of the following federal criteria:
See answers below.
How will the proposed geographic area be served by local educational agencies and intermediate
educational agencies?
See attachment for breakout of all local educational agencies broken down by county _They all provide
education services as required by state and federal requirements.
How will the proposed geographic area served by postsecondary educational institutions and area
vocational education schools.
Central Oregon Community College, Bend Oregon, Oregon State University-Cascades Division, Bend
Oregon, Klamath Community College ,Klamath Oregon, Oregon Institute of Technology, Klamath Oregon,
and Columbia Gorge Community College, The Dalles Oregon. These colleges offer a full complement of
college transfers credits/degrees, and certificate programs.
How is the new area consistent with labor market areas to the extent that is possible?
There are many similarities among the counties in the central area from their high desert landscape;
traditional dependence on manufacturing, forestry, and farming; and their predominately rural
character. U.S. Highway 97 stretches through the proposed area . The highway acts as the main
thoroughfare for commuters and travelers between the area's communities in the central and southern
C\Users\dshoun\AppData\Locai\Microsofl\Windows\Temporary Internet Fi les \Content.Outlook\UZG26MT8\LWIA Redesi gn at ion
Form Central R eg ion .docx
Local Workforce Investment Area Designation Request Form
WORKSOURCE
OREGON
portion of the proposed area. Due to its proximity to Portland and geography, the northern counties are
more insulated from the rest of the central area with their economic hubs in Hood River and The Dalles .
The central counties of Crook, Deschutes, and Jefferson self-identify with one another as they share
public transportation, a community college system, and a common labor force. Bend and Redmond are
the economic hubs of the central tier of the area . Finally, Klamath and Lake Counties in the south are very
closely tied to one another; however the southern tier maintains a strong economic connection
with the metropolitan counties of Deschutes County to the north and Jackson County to the west.
Deschutes County (Bend MSA) is the lone metropOlitan statistical area east of the Cascades . The county
dominates employment for the area accounting for an average annual employment of 64 ,580 jobs in
2013 while the remaining nine counties combined accounted for 57,515 jobs.
Labor market areas are defined by the federal Office of Management and Budget and the federal Bureau
of Labor Statistics. There are three types of labor market areas: metropolitan (Metro), micropolitan
(Micro), or small (SMLA).
The Central area is consistent with labor market areas to the extent possible. It is a
complete combination of one metro area,four micro areas, and five SMLAs :
Bend, OR Metropolitan Statistical Area (Deschutes County)
Hood River, OR Micropolitan Statistical Area (Hood River County)
Klamath Falls , OR Micropolitan Statistical Area (Klamath Falls County)
Prineville, OR Micropolitan Statistical Area (Crook County)
The Dalles, OR Micropolitan Statistical Area (Wasco County)
Gilliam County, OR is a SMLA
Jefferson County, OR is a SMLA
Lake County, OR is a SIVILA
Sherman County, OR is a SMLA
Wheeler County, OR is a SMLA
How far will individuals need to travel to receive workforce services provided in proposed local area
{How far must individuals travel to local WorkSource Sites).
Most Workforce service centers are within 100 driving m iles . The attach map shows all OED centers
within the regions.
How does the proposed area increase alignment with economic development districts and regional
solutions areas?
The boundaries coincide with the Regional Solution boundaries and are similar to Economic
Development. There have been discussions of realigning Regional Solutions and Economic boundaries to
link up with the new boundaries being presented to the OWIB
Are the proposed boundaries of the local area contiguous?
C :\Users\ds houn \AppData \Locai\Micro soft\Windows\Temporary Internet Files \Content.Outlook\UZG26MT8\LWIA Re desi g nati on
Form Ce ntr al R eg ion .do c x
WORKSOURCE
Local Workforce Investment Area Designation Request Form
OREGON
For as large as this area is the boundaries are contiguous
Please provide a brief description as to why you believe the requested change will be more
effective or efficient, or produce better performance results for customers than the existing LWIA
structure .
There are many similarities among the counties in the central area from their high desert
landscape; traditional dependence on manufacturing, forestry, and farming; and their
predominately rural character. The formation of this new region will allow an avenue to bring on
private business since the LWIB will be in their region instead of having to drive 4 to five hours to
attend a 5 hour board meeting . This development will allow for a more align Administration
Board to address the needs of the Central Region only, and assist in providing collaborative
avenues to address employer needs.
At least one chief local elected officials from each county within the proposed area must sign this
form or submit a resolution in order to be considered.
Signature of Chief Local Elected Official(s) Title: County Date
county Commissioner Deschutes 6/25/14
County Commissioner Deschutes 6/25/14
County Administrator Deschutes 6/25/14
C :I Users l dshoun\AppDataI LocaiI Micro softlWi n dowsI Tempora ry Internet F ilesl Content.Outlookl UZG26MT8l LWIA Red es ignati on
Form Ce ntral R eg ion.do cx
Local Workforce Investment Area Designation Request Form
WORKSOURCE
OR EGON
Please attach resolutions and/or provide dates by counties anticipate introducing
resolutions for new boundaries.
C :\Users\dshoun\AppData\Locai \Micro softIWindows\Temporary Internet Files\ContenI.Outlook\UZG26MT8\LWIA Red e s ig n ation
Form Ce ntral R eg ion .doc x
In December 2011, Governor Kitzhaber asked the Oregon Workforce Investment Board (OWIB) to respond to the
changing economy by transforming the state's workforce development system from one that organizes work
based on programs and federal requirements and funding streams, to one that organizes work based on
community, business and worker needs. In response, the OWIB developed a new strategic plan, Oregon atWork.
The plan built on recent innovations in the workforce system and identified strategies to take it to a new level.
.. ..
Successful implementation of the new strategic plan creates new roles, responsibilities, accountability and
authority for the state and local workforce investment boards. In recognition of this change, Governor Kitzhaber
is developing an Executive Order to re-charter these boards to playa greater role in aligning and innovating
Oregon's workforce system.
Recognizing that workforce solutions are most effective when they are based on community needs, and that the
best way to develop these solutions is to create strong private/public partnerships to respond to local labor
markets, Governor Kitzhaber's Executive Order requires:
Recognition of the OWIB and Local Workforce Investment Boards as conveners of private/public partnerships
that engage more partners and resources, develop a strong understanding of the local labor markets, and
implement workforce solutions that communities need.
All Local Workforce Investment Boards to transform from direct service providers Into neutral, independent
brokers of services, designers of innovation, and evaluators of outcomes .
OWIB and state agencies involved in the workforce system to fund the new functions of the boards and
increase state level alignment and integration of workforce programs.
Publicly funded workforce programs and Regional Solutions Teams to work with the state and local
workforce investment boards to avoid unnecessary duplications and help implement locally based
workforce solutions.
OWIB and the Oregon Education Investment Board to identify how they will work together to achieve
common outcomes across the education and workforce systems.
..
The Executive Order will be issued in July 2013.
OWIB and state agencies are working to finalize strategy to better align systems and resources to support a
more integrated workforce system and the re-chartered workforce boards by the 2014 legislative session.
At the same time a formal process for the re-chartering of boards will be developed by early December 2014.
The four local workforce investment boards that currently deliver services will have to comply with the
separation of governance from service delivery structures by June 30, 2015.
t~:;);' ~:~~~;.~
\",cW//~1 t!V
Agnes Balassa, Workforce Policy Advisor I Office of the Governor I 503-986-6530 I agnes.balassa :.CJ,state.or.us
In December 2011, Governor Kitzhaber initiated a transformation of Oregon's workforce system to respond to a
changing economy. He called upon the workforce system to expand innovation, eliminate fragmentation and
provide more resources and authority for local communities to develop workforce solutions that achieve a
common set of goals :
• Oregonians with the skills needed to fill current and emerging
hlgh-~ge,hIgh -demand Jobs.
• BUsinesses with th e skilled workforce to support future growth.
• An aligned wor~o rce system that provIdes Integrated services and
makes the most effic1ent possIble use of resources.
In June 2012, the Oregon Workforce Investment Board, (OWIB) adopted a 1 O-year plan, Oregon at Work, that
built on recent innovations in the workforce system to achieve the Governor's goals. The plan Identified strate
gies to transform Oregon's workforce system to better integrate and align programs, services, budgeting and
decision making at the state and local level.
. .
Fundamentally, this change is about delivering better results for more people, more effectively, in a time of
diminished resources . We -as state and local leaders -must create the vibrant economic environment that
supports growth and vitality in all of our communities, and ensure all Oregonians -especially our most
vulnerable and under-served citizens -have the support and access needed to enter a path to economic
stability. Governor Kitzhaber has made clear that doing this requires state government to think differently,
act differently, and work differently.
Changes to the workforce system will allow:
The creation of new products, services and strategies for a dynamic client base .
State and local workforce boards to better align workforce and education investments with economic
development in the service of local communities.
Local workforce boards to act as independent, neutral brokers of those services that deliver the best results for job
seekers and businesses.
The WorkSource service integration model to expand and increase access to innovative programs that result in
market-relevant credentials, good jobs and a growing economy.
State and local administrative structures to operate as an efficient and effective system that's locally delivered and
outcome based.
The transition analysis and planning for Oregon's workforce system is based on cor,e guiding principles:
• A workforce system designed to meet state and local labor market needs is critical to support the state's job
creation, business retention and economic development goals.
Workforce services are critical to helping more Oregonians enter into and progress in jobs that provide the
wages and benefits necessary to support families.
An effective workforce system is built on strong private/public partnerships.
Oregon's workforce system will gain prominence by taking a pivotal role within the larger framework of job
creation and educational attainment and not solely the jurisdiction or concern of a distinct agency or program.
• Greater numbers of Oregonians can be more effectively served if all possible resources flow to local
communities, and state government's role is concentrated on setting broad policy, establishing desired
outcomes and metrics, and providing efficient functional services at the state and local level.
Streamlining and reduction of redundancy will yield better outcomes and more accountability.
The resulting system will incorporate new models of decision-making and oversight to strengthen the ties
with policy goals across state government.
• The research and analysis to develop this future state will be done with integrity without preconceived solutions.
The Governor's Office, Department of Administrative Services and Oregon's workforce agencies have engaged an
outside team of experts with organizational redesign, and business process experience to analyze and make
recommendations on the structural and process changes needed.
A project plan to better integrate and align the workforce system is currently being designed. Opportunities for
employee and stakeholder input throughout the process will ensure broad perspectives to inform the ultimate
recommendations. As insights and recommendations begin to surface, they will be shared clearly and systematically
so all stakeholders have the opportunity to give feedback.
The project plan consists of two tracks:
1. Developing a process for the re-chartering of the state and local workforce investment boards.
2. Developing a recommendation for the state infrastructure to support implementation at the local level.
Recommendations to increase alignment, expand service integration and enhance the ability of the workforce system
to respond to local needs will be developed by December 31,2013. Recommendations requiring legislative approval
will be presented to the State Legislature in February 2014. if approved, full implementation of the recommendations
would likely begin in July 2015. Until such time, staff, partners, businesses, citizens and communities can count on
continued operations of the programs and services currently administered by Oregon's workforce system.
Executive
Workforce Order clarifies Draft plan to Re-chartering
community state & local Governor & ofstate & State &local
engogement governance Legislature local boards boards
begins expectotions for comment begins re-chartered
",,'? ~'? '? ~'? ~'? ".....'? ~\). ~t>. • \). ~'> "",>
_______--; 'V --. .~-\~
Agnes Balassa, Workforce Policy Advisor I Office of the Go vernor [503 -986-6530 [ agnes.balassa Ccil state.or.us
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Analysis of
programs &
structures
Scenarios
developed &
discussed
Updated
draft plan to
Governor &
Final plan to
Governor &
Legislature
implementation plans
developed
Transformed
delivery model
Implementation
with partners Leglslatpre _ for approvol
,{(~~~~
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••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••
John A. Kitzhaber, MD
Governor
MEMORANDUM
Date: March 3, 2014
To: Local Workforce Investment Board Chairs, Directors and Chief Elected Officials
From: Agnes Balassa, Workforce Policy Advisor, Office of Governor John Kitzhaber
Re: Local Workforce Investment Area redistricting
This memorandum is in follow up to a letter from Governor Kitzhaber on the topic of Local Workforce
Investment Area redistricting which you should have received by email earlier today. A hard copy is also
in the mail.
Some of you are probably wondering why the Governor has initiated a discussion about Oregon's local
workforce investment area boundaries. The reason is that our economy is changing, creating the need for
new approaches to helping people get, keep and progress in jobs throughout the state. Oregon's approach
to economic development is changing from a focus on fixed, place based assets and incentives to a focus
on the skills of our workforce. We'd like aU parts of the state to be better positioned to help grow local
jobs.
At the same time, federal resources for workforce development have declined and are likely to continue to
do so into the future . To achieve our goals for a strong economy we need to focus more intentionally on
leveraging our resources to meet the needs of local communities. By better aligning our workforce area
boundaries with our economic deVelopment strategies, including regional solutions, we can create greater
leverage for the growth of a new economy. This is especially true in our more rural parts of the state.
Local Workforce Investment Boards are critical to creating this alignment. However, our current
boundaries are not well aligned in all parts of the state to achieve these goals.
This memorandum and attached materials describe the process for redistricting local workforce
investment area boundaries, and include an invitation for a statewide video conference to discuss next
steps .
The Department of Community Colleges and Workforce Development has provided an analysis of state
and federal rules and regulations related to this topic, which is attached . The following process was
developed based on their input.
It is the intent of the federal law and of the Governor that this process be a collaborative and
voluntary one among the state and local workforce investment boards, Local Chief Elected Officials
Page 2 of 3
(CEO's), and the Governor. While only the Governor may (re)designate local workforce investment areas,
the support of Local CEOs is necessary for boundary changes to take place.
CEOs in any local workforce investment area, a state workforce investment board, or a governor may
propose a local workforce investment area redesignation. The Governor's letter you received, dated
March 3,2014, invites local workforce investment boards (LWIBs) and the CEO's who serve on these
boards to enter into a discussion about local workforce investment area boundaries. L WIB members and
county elected officials should be included in these discussions. Requests for redesignation should use the
following process:
• A redesignation request is initiated by filing the attached form with the Governor's Workforce Policy
Advisor. Any of the following may submit a redesignation request: CEOs, LWIBs with CEO support,
the Governor or the State Workforce Investment Board. Requests will be processed as they are
received in order to allow sufficient time for development of new boundary proposals. All requests
for redesignation must be filed by April 15, 2014'.
• The Governor's Office will notify an L WIB of the receipt of any requests for redesignation of
boundaries within 5 days of receipt and initiate a process for discussion of possible new boundaries.
• The Governor will host a statewide video conference in early April to discuss both the process and any
concerns or questions raised by local areas. More information will be forwarded as soon as it is
available .
• In compliance with federal and state guidelines, the Governor will consider boundaries that are
consistent with local labor markets and the service areas of local educational and other workforce
partners and reflect regional and labor market economies of scale. Examples of "regional and labor
market economics of scale" include Economic Development Districts and Regional Solutions area
boundaries.
• Requests consistent with the criteria above will be forwarded to the Oregon Workforce Investment
Board (OWIB) by June 1, 2014 for consideration at the Board's June 13,2014 meeting. In
recommending approval of new boundaries, OWIB must consider:
o Geographic areas served by local education agencies and intermediate educational agencies.
o Geographic areas served by post-secondary educational institutions and area vocational
education schools.
o The extent to which local areas are consistent with labor market areas.
o The distance that individuais will need to travel to receive services provided in such local
areas.
o The resources of such local areas that are available to effectively administer the activities
carried out under subtitle IB of the Workforce Investment Act.
o Whether there is compelling evidence that a redesignation would:
• Better meet any criteria established by OWIB in its strategic plan;
• Be more effective or efficient; and
• Produce better performance results for customers
• If the OWIB determines the request(s) meet(s) the criteria and there is compelling evidence that a local
area(s) should be redesignated, the Governor may approve the redesignation request and recognize the
Page 3 of 3
resulting new configuration oflocal area(s). It is the Governor's intent to approve any new boundaries
by July 1,2014. Federal law allows until October 1 for the identification of new boundaries, however,
that would not allow sufficient time for completion of administrative work necessary for boundary
changes and to prepare L WlBs to be chartered in time for the July 1, 2015 start of the new fiscal year.
• The OWIB and Local Workforce Investment Boards must provide public notice for any regular,
special or emergency meeting where (re)designation will be discussed . These meetings may take place
concurrently with other steps of the redesignation process. The notice must be specific enough to
permit citizens to recognize matters of interest.
• A change in local area(s) designation will also require a modification ofthe State Strategic Plan. Such
modifications are subject to the same public review and comment requirements that apply to the
development of the original State Plan. Any changes to existing local workforce investment areas
designations will be forwarded to the Department of Labor Employment and Training Administration
for federal approval/recognition in the form of a new State Plan or State Plan Modification. .
Attached, please find details of the process as well as the form required to initiate a redistricting
request. A comparison of Local Workforce Investment Areas with Regional Solutions Boundaries is
also included for those who are unfamiliar with these two sets of boundaries . Details for a statewide
video conference meeting with the Governor will be forthcoming.
I will be in contact with each local workforce investment board to schedule a time to talk about this
process, answer questions and potentially schedule to attend a future local meeting if this would be
helpful. I can be reached at 503.986.6530 or agnes.balassa@state.or.us if you have questions in the
meanwhile .
Thank you for your consideration.
COMMUNITY
COLLEGES AND
WORKFORCE
DEVELOPMENT
WORKSOURCE OREGON
Public Service Building
255 Capitol Street NE
Salem. Oregon 97310
Phone (503) 947-2401
Fax (503) 378-3365
l/IIV'M .oregon.gov/ccwd
January 29,2014
To: The Honorable John A. Kitzhaber, Governor
Agnes Balassa, Workforce Policy Advisor, Oregon
From: Krissa Caldwell, Deputy Commissioner, CCWD
Re : Local Workforce Investment Area Designation Changes
In response to the Governor's request for information regarding the federal and
state requirements and procedures involved with designating or redesignating Local
Workforce Investment Areas (L WIAs), the Department of Communi ty Co 11 eges
and Workforce Development has prepared the attached document.
State and federal guidance describe several conditions under which L WIAs may be
(re)designated; this letter specifically addresses the process of voluntary
(re)designation. In Oregon, the state workforce investment board is known as the
Oregon Workforce Investment Board (OWIB).
In summary:
• The Chief Elected Official(s) (CEOs) of any local area, the state workforce
investment board, or the governor may propose a local area redesignation by
following the attached process. Proposals may be initiated at any time, but
specific time lines may affect the request and redesignation process.
• Only the Governor may (re)designate local workforce investment areas.
• Voluntary redesignation of a workforce investment area is expected to be a
collaborative process between the state workforce investment board, the
Governor, and local CEOs.
The L WlA designation process must include the following steps:
• A proposal/request form submitted to the Governor's Workforce Policy
Advisor;
• Consultation with the state workforce investment board and chief elected
officials (CEOs);
• A public comment period, including consideration of comments received
If approved by the Governor, a change in L WIA designation must:
• Be included in the State Strategic Plan (or submitted as a Plan Modification)
• Be subinitted to the US Department of Labor (DOL)/Emplo)rment and f'raining
Administration (ETA)
References:
Federal requirements and guidance for the designation and redesignation of L WIAs requirements may be
found primarily in
• The Workforce Investment Act, Section 116
• 20 CFR, Part 661.250 through 661.280
• Training and Employment Guidance Letter (TEGL) 37-10, Workforce investment Act (WlA) and
Appropriations Act Provisions on the Designation ofLocal Workforce investment Areas
Oregon's state-level guidance may be found at:
• ORS 660.324, Duties ofstate board; state plan for workforce investment system
• OAR 151-010-0040, Designation of Workforce investment Areas (Designation/ Redesignation)
• OWIB Policy, Workforce investment Area Designation (Amended: March 26, 2004)
A more thorough description of the process and requirements for voluntary (re)designation is included in
Attachment A.
If/as a proposal to any of Oregon's LWIAs moves forward, CCWD will provide additional information
and support, as requested by the Governor, the OWIB, or other stakeholders.
Attachment A
Local Workforce Investment Area Designation
Brief History
The Workforce Investment Act (WIA) includes the requirement that the Governor must designate local
workforce investment areas in order for the State to receive funding under Title I of WIA .
Each time Oregon submits its State Plan to the US Department of Labor/Employment Training
Administration (DOL/ETA), it includes a section identifying the local workforce investment areas
designated in the state, and the process used for des ignating local areas.
According to Oregon's State Plan, local workforce investment areas (LWIAs) were initially designated in
accordance with WIA Section 116(a)(4), Designation on Recommendation of State Board (1999-2000) .
In brief:
• Local Elected Officials brought designation requests before the State Workforce Investment
Board
• The State Workforce Investment Board recommended the designation of areas to the Governor
• The Governor approved the State Workforce Investment Board's recommendations
Only one redesignation has taken place in the intervening time. On July 1, 2004, at the request of local
elected officials, Tillamook County petitioned to be removed from the LWIA serving the Portland
metropolitan area and reinstated with The Oregon Consortium/Oregon Workforce Alliance area, where
it had been prior to the implementation of the WIA.
Any changes to LWIA designations need to be submitted to DOL/ETA in the State Plan, or as a Plan
Modification, according to the guidelines and processes listed below. The (re)designation process can be
initiated by any of several entities, for a variety of reasons/purposes. The following summary focuses on
(re)designation as a voluntary action. [Note: Involuntary designation may result from instances offraud,
abuse, failure to carry out local board functions, or failure to meet performance measures for two
consecutive program years. None of these conditions currently exists in Oregon, and the State is not in a
position to consider involuntary redesignation of its LWIAs at this time.]
What Happens, and How
• A local workforce investment area, specifically a local chief elected official(s) can voluntarily agree
to redesignation.
• The local area, the state workforce investment board (OWIB), or the governor may propose a
local area redesignation.
o A proposal/redesignation request is initiated by filing an approved form with the
Governor's Workforce Policy Advisor.
• The Governor will review the request to ensure it meets the following criteria:
o Is with local markets service areas of local ed and
other workforce partners; and
o Reflects regional and labor m economies
III If the request meets the above the Governor will forward the request to the OWIB to
o Geographic areas served by local education and intermediate educational
agencies.
o hic areas by institutions area
vocational education schools.
o The extent to which local areas are areas.
o The individuals will need to to receive provided in such
local areas.
o resources of local areas are available to effectively administer the
carried out subtitle IB of the Act.
III The OWIB will also whether is compelling evidence a redesignation would:
o Better meet criteria established by the state board;
o more effective or efficient; and
o Produce better performance results for customers
III The and Local Workforce Investment Boards must provide public of the time, place
and for any regular, special or meeting (re)designation will be
discussed.
0 notice must be enough to permit citizens to recognize matters interest.
III If the determines the request meets applicable and is compelling
evidence a local should be may the
redesignation uest and the resulting new configuration of local area{s).
III A in local area designation, or the redesignation local areas, is considered a substantial
ch requires a modification of Strategic Plan.
III State Plan modifications are to the same public review and comment requirements that
apply to the development of the I State Plan; the OWlB must provide an opportunity for
comment on development modification before submitting it to
the Governor.
o to the on which the OWIB submits a plan modification, OWIB shall:
(1) available of a proposed plan modification to the public through such
means as public hearings and local news media;
(2) allow members of board and of the public, including
representatives of business and representatives of labor organizations, to submit
comments on proposed local to the local board, not the end of
30-day period beginning on the date on which the proposed plan modification is made
available; and
(3) include with the plan modification submitted to the Governor any such comments
that represent disagreement with the plan.
• Any changes to existing LWIA designations will be forwarded to DOL/ETA for federal
approval/recognition in the form of a new State Plan or State Plan Modification, along with:
o A description of the process the State used to make the Plan available to the public
and the outcome of the State's review of the resulting public comments.
Additional notes:
• To be timely, requests must be received by the Governor (or Advisor) not later than October 1 of
the year previous to the Program Year the redesignation would be in effect.
o A Program Year (PY) is from July 1 through June 30 -e.g., PY 2013 is July 1, 2013
through June 30, 2014.
• An appeal process exists for any unit of local government, or combination of such units, whose
request for redesignation was denied.
References:
Many of the procedural aspects and requirements of redesignation are addressed and cross
referenced among the sources below. Additionally, Oregon sources may contain Oregon-specific
processes.
Federal requirements and guidance for the designation and redesignation of Local Workforce
Investment Areas (LWIA) may be found primarily in:
• The Workforce Investment Act, Section 116
http://www.doleta.gov/usworkforce/wia/wialaw.pdf
• 20 CFR, Part 661.250 through 661.280
http://www.doleta.gov/usworkforce/wia/finalrule.pdf
• Training and Employment Guidance Letter (TEGL) 37-10, Workforce Investment Act (WIA) and
Appropriations Act Provisions on the Designation of Local Workforce Investment Areas
http://wdr.doleta.qov/directives/attach/TEGL/TEGL37-10ACC.pdf
Oregon's state-level guidance may be found at:
• ORS 660.324, Duties of state board; state plan for workforce investment system
https://www.oregonlegislature.gov/billslaws/lawsstatutes/20110rs660.htm I
• OAR 151-010-0040, Designation of Workforce Investment Areas (Designation/ Redesignation)
http://arcweb.sos.state.or.us/pages/rules/oars100/oar151/151010.html
• _OWl B Po~icy,,!!orkforce ~nvestm~_n!jj!eCJ De~ignC1!i0n (~J!1ended:_MC1r~~_~6J 2004)
http://www.worksourceoregon.org/state-workforce-board/about-oregons-workforce
i nvestm ent -boa rd/ru Ies-a n d-policies/278-workforce-i nvestm ent-a rea-d esign ation
Comparison of Workforce and Regional Solutions Boundaries
Background: Governor Kitzhaber has suggested that Oregon's local workforce investment areas consider
greater alignment with the state's regional solutions boundaries. These boundaries are based on the
state's economic development districts .
Oregon is divided into eleven "regions", each with its own regional solutions steering committee led by a
local convener as indicated on the map below .
• JOHN A. KITZHABER. M.D.
GOVER NOR
Regional Solutions
*Reglonol SolJtl ...c.nIor
Each of the three regions in the Valley/North Coast cluster has a Governor's staff assigned to its
committees. The remaining four clusters of regions are each served by a Governor's staff person, in
effect creating 7 regions as follows:
CENTRAL OREGON
Crook, Deschutes, Hood River, Jefferson, Klamath, Lake, Sherman and Wasco Counties
EASTERN OREGON
Baker, Gilliam, Grant, Harney, Malheur, Morrow, Umatilla, Union, Wallowa and Wheeler Counties
SOUTHERN OREGON
Coos, Curry, Douglas, Jackson and Josephine Counties
NORTH COAST
Comparison of Workforce and Regional Solutions Boundaries
Clatsop, Columbia, Lincoln and Tillamook Counties
MID-WILLAMETTE VALLEY
Marion, Polk and Yamhill Counties
SOUTH WILLAMETTE VALLEY
Benton, Lane, Lincoln and Linn Counties
METRO
Clackamas, Multnomah and Washington Counties
Oregon's Local Workforce Investment Areas are also divided into seven regions as indicated on the map
below:
These boundaries were created many years ago based on the federally designated metropolitan
statistical areas that existed at the time. There is some alignment with regional solutions boundaries , as
well as large areas that are served by multiple regional solutions teams.
D Oregon Workforce Alliance/ The Oregon Consortium
_ Workforce Investment Board for Multnomah and
Washington Counties and the City of Portland/
Worksystems, Inc.
Job Growers Incorporated
Workforce Investment Council
D linn, Benton, lincoln Workforce Investment Board/
Community Services Consortium
lane Workforce Partnership
Rogue Workforce Partnership/ The Job Council
•
Non-TOC/OWA
MTC -lVIanagement & Training Corporation (MTC Works)
-D UT&E -Umpqua Training & Employment
r--"I
SeBEC -South Coast Business Employment Corporation
D MCCOG -Mid-Columbia Council of Governments -eOlc -Central Oregon Intergovernmental Council
eAPECO -Community Action Program of East Central Oregon
TEC -Training and Employment Consortium
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, JUNE 25, 2014
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the official record ofthat hearing.
3. A PUBLIC HEARING and Consideration of Board Signature of Resolution
No. 2014-072, Declaring a State of Emergency regarding Wildland Fire Danger
and Public Use Restrictions on Unprotected Lands Joe Stutler, Senior
Advisor; County Legal Counsel; Sheriff's Office
Suggested Actions: Solicit staffand public comment; move Board signature of
Resolution No. 2014-072.
4. CONSIDERATION of Second Reading by Title Only, and Adoption of
Ordinance No. 2014-017, Amending Title 17, Changes to the County's Traffic
Study Requirements Peter Russell, Community Development
Suggested Actions: Move second reading ofOrdinance No. 2014-017, by title
only; move adoption.
Board of Commissioners' Business Meeting Agenda Wednesday, June 25, 2014 I
Page 1 of6 1
I
5. CONSIDERATION of Second Reading by Title Only, and Adoption of r
Ordinance No. 2014-001, Amending Title 18, Changes to the County's Traffic i
Study Requirements -Peter Russell, Community Development ISuggested Actions: Move second reading o/Ordinance No. 2014-001, by title
only; move adoption. f
I
CONSENT AGENDA I6. Board Signature of Resolution No. 2014-102, Authorizing Signature of
County Administrator and Commissioner Alan Unger of the Local Workforce
Investment Area Designation Request Form
7. Board Signature of Resolution No. 2014-101, Appointing Wayne Lowry as
Deschutes County Treasurer t
J
8. Board Signature of Document No. 2014-337, the Annual Services Agreement
for Assessment and Taxation Software, with Helion Software, Inc.
9. Board Signature of Document No. 2014-352, a Space Lease to Family
Resource Center of Central Oregon
10. Board Signature of Document No. 2014-347, Amending a Lease Agreement I
for Space to the State of Oregon, Building Codes Division I
11. Board Signature of Document No. 2014-360, Amending a Lease Agreement t
with the Bethlehem Inn
12. Approval of Minutes:
· Business Meeting of May 19 and June 4, 2014
· Work Sessions of May 19, June 2 and 4,2014 I
· Budget Meetings of May 27,28,29 and 30, 2014 l
13. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Wednesday, June 25,2014
Page 2 of6
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org.
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS ] 92.660(2) (e), real property negotiations; ORS ] 92.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Monday, June 23
10:00 a.m. Board of Commissioners' Business Meeting -includes public hearings and adoption
of budgets for fiscal year 2014-15
1:30 p.m. Administrative Work Session could include executive session(s)
Tuesday, June 24
11:00 a.m. Annual Luncheon Meeting of Board of Commissioners with the Black Butte Ranch
County Service District Board Black Butte Ranch
1:00 p.m. Employee Benefits Advisory Committee Meeting
Wednesday, June 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Thursday, June 26
8:00 a.m. 9-1-1 Director Candidate Interviews -at 9-1-1
5:30 p.m. Joint Meeting of the Board of Commissioners and Planning Commission
8:00a.m. 9-1-1 Director Candidate Interviews -at 9-1-1
Board of Commissioners' Business Meeting Agenda Wednesday, June 25,2014
Page 3 of6
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Monday, June 30
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Tuesday, July 1
8:00 a.m. Sisters Chamber of Commerce Event State of the City -Sisters
3:30p.m. Local Public Safety Coordinating Council Meeting I
Wednesday, July 2 I10:00 a.m. Board of Commissioners' Business Meeting f
t1:30 p.m. Administrative Work Session could include executive session(s)
5:30p.m. Public Hearing on Central Oregon Irrigation District Text Amendment
Thursday, July 3
8:00 a.m. Joint Meeting of Board of Commissioners with Sisters City Council, City Hall
11:00 a.m. Performance Management & Department Update -Legal Counsel
Monday, July 4
f
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Most County offices will be closed to observe Independence Day I
Monday, July 7
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Wednesday, July 9
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Monday, July 21
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, June 25, 2014
Page 4 of6
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Tuesday, July 22
1 :00 p.m. Employee Benefits Advisory Committee Meeting
Wednesday, July 23 I10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s) I
l
Thursday, July 24
9:00 a.m. Performance Management & Department Update Natural Resources Management I
-atRoad I
I tMonday, July 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session could include executive session(s)
Monday, August 4 [ f
!10:00 a.m. Board of Commissioners' Business Meeting i
1:30 p.m. Administrative Work Session could include executive session(s) I
I
I
Tuesday, August 5
3:30 p.m. Local Public Safety Coordinating Council Meeting I
Wednesday, August 6 t
I10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session -could include executive session(s) t
I
I
{
Thursday, August 7
9:00 a.m. Performance Management & Department Update -9-1-1 County Service District
I
J
Wednesday, August 13
10:00 a.m. Board of Commissioners' Business Meeting ! 1:30p.m. Administrative Work Session could include executive session(s) I I
Board of Commissioners' Business Meeting Agenda Wednesday, June 25,2014 r
l
Page 5 of6 I t
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Monday, August 18
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, August 20
10:00 a.m. Board of Commissioners' Business Meeting i
I1:30 p.m. Administrative Work Session -could include executive session(s) ~
I
f
Monday, August 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, August 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Thursday, August 28
9:00a.m. Performance Management & Department Update Sheriffs Office, Part I
Tuesday, September 2
3:30 p.m. Local Public Safety Coordinating Council Meeting
5:00 p.m. County College Presentation
Wednesday, September 3
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, September 4
9:00 a.m. Performance Management & Department Update Sheriffs Office, Part II
Board of Commissioners' Business Meeting Agenda Wednesday, June 25,2014
Page 6 of6