HomeMy WebLinkAboutDoc 347 - Amend Lease - State Bldg DeptI.~~ 01iilJ~ Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 25,2014
Please see directions for completing this document on the next page.
DATE: June 17,2014
FROM: James Lewis Property & Facilities 541-385-1414
TITLE OF AGENDA ITEM:
Consideration of Chair signature of document 2014-347, Second Amendment to Lease between
Deschutes County and the State of Oregon, Building Codes Division.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Effective July 1,2012, Deschutes County leased office space at 117 NW Lafayette Avenue, Bend, to
the State Building Codes Division. The term ofthat Lease was July 1,2012 through June 30, 2014
two (2) years. Pursuant to the terms ofthe Lease, the Building Codes Division gave written notice that
they desire to extend for an additional year, until June 30, 2015, according to the same terms. This
amendment reflects that change.
FISCAL IMPLICATIONS:
Continuing rent at $130 per month ($1,560 per year), and $20 per month ($240 per year) for utilities.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends that the Board of County Commissioners authorize the Chair to sign Document
2014-347.
ATTENDANCE: James Lewis
DISTRIBUTION OF DOCUMENTS:
One fully signed original returned to James Lewis will come back for our permanent records and copy
to tenant.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements. regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda. the Agenda Request Form is also required. If this form is not included with the document. the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel. the
County Administrator or the Commissioners. In addition to submitting this form with your documents. please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 106/17/201~ Department:
Type of Document: Second Amendment to Lease
Goods and/or Services: N/A
Background & History: Effective July 1,2012, Deschutes County leased office
space at 117 NW Lafayette Avenue. Bend. to the State Building Codes Division. The
term of that Lease was July 1, 2012 through June 30. 2014 -two (2) years. Pursuant to
the terms of the Lease, the Building Codes Division gave written notice that they desire
to extend for an additional year, until June 30. 2015, according to the same terms. This
amendment reflects that change and approves the one (1) year extension.
Agreement Starting Date: puly 1, 201~ Ending Date: pune 30, 2015
Annual Value or Total Payment: IL...._....J
N/A -statutory coverage
D Insurance Certificate Received check box
~~~~--~~--~~--~ Insurance Expiration Date: State of Ore on is self insured
N/A
Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
D Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
N/A
Funding Source: (Included in current budget? 0 Yes o No
If No, has budget amendment been submitted? 0 Yes o No
Is this a Grant Agreement providing revenue to the County? 0 Yes I:8J No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
6/17/2014
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: James Lewis Phone #: 541-385-1414
Department Director Approval: k ?'L...---...
Signature r Date
Distribution of Document: One fully signed original returned to James Lewis for our
permanent records and copy to tenant.
Official Review:
County Signature Required (check one): D BOCC ;1 Department Director (if <$25K)
D Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. _____)
Legal Review Datero OIl ; b--f?./('i
Document Number 2014-347
6/1712014
REVIEWED W,vv
LEGAL COUNSEL
SECOND ADDENDUM TO LEASE
Parties:
LESSOR: DESCHUTES COUNTY, a political suhdivlslon of the State of Oregon
LESSEE: STATE OF OREGON,acting by and through its DEPARTMENT of CONSUMER
AND BUSINESS SERVICES, .BUILDING CODES DIVISION;
WHEREAS, Lessor and Lessee entered Into a Lease (DC 2012-378) with an effective
dale of July 1, 2012, as amended or supplemented by the First Lease Addendum (DC2013
053) with an effective date of July 18, 2013, ("the Lease") covering space described as Room
212, approximately one hundred thirty (130) square feel of office space located at 117 NW
Lafayette Avenu e , Bend, Oregon 97701 Deschutes County (the "Premises"); and
WHEREAS, the Lessee ha s provided written notice to the Lessor In accordance with
the terms of the Lease re.garding their inten l to oontinue leasing the Premises;
WHEREAS , the parties desire to make a change to the Lease;
NOW, THEREFORE, the parties agree that, effective July 1, 2014, the Lease is
hereby amend ed to read as follows:
1 . J:erm and Renewal. The effective date ·of this Lease shall be July 1, 2012, or 1he date
on which each party has signed this Lease, whichever is later, and shall continue until
JI:IR e 3Q, 2Q14 June 30, 2015. This Lease may be terminated by either party upon
thirty (30) days' prior written notice .
£f this Lease is not terminated and Lessee Is not in default, Lessee shall have the
option to renew thisL:ease for S\Jccessiveterms of twelve (12) months each (from July
1 to June30}. This option, if exercised , shall be made by written notice .to Lessor
given nolles s than sixty (60) days prior to fhe lasl day of the expiring term. "This
Lease shall not be considered renewed for the additional twelve months unless and
until Lessor agrees in writing.
Except as othe.rwise provided In this Addendum, the terms and conditions of the Lease
remain lneffect.
SIGNATURES FOLLOW
DC 2014-347 Page 10f 2
C 20 4-3 7
1.ESSOR: DATED this _ day .of _______, 2014
BOARD OF COUNTY COMMISS10NERS
OF DESCHUTES COUNTY, OREGON
TAMMY BANEY, CHAIR
ATTEST: ANTHONY OEBONE, VICE CHAIR
Recording Secretary ALAN UNGER, COMMJSSIONER
LESSEE:
DATED this Jlday of ~V ,2014
.this 13.day of r-.2014
DC 2014-347 Page 2 of 2