HomeMy WebLinkAboutDoc 360 - Amend Lease - Bethlehem InnDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 25,2014
Please see directions for completing this document on the next page.
DATE: June 17,2014
FROM: James Lewis Property & Facilities 541-385-1414
TITLE OF AGENDA ITEM:
Consideration of Chair signature of document 2014-360, a Third Amendment to a Lease between
Deschutes County and Bethlehem Inn to extend the term of the Lease.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County leased property located at 3705 N. Hwy. 97, Bend, to the Bethlehem Inn (DC 2011
004). Bethlehem Inn provides shelter and comprehensive services for homeless families and single
adults in Central Oregon. The original effective date of the lease was July 1,2010 for a period of two
(2) years. The original term of the lease was extended by two (2) years in 2012 and now expires June
30,2014. Bethlehem Inn now desires to extend the lease for an additional year, until June 30, 2015,
according to the same terms, and add the option for two (2) additional consecutive twelve (12) month
terms (ending June 30, 2017). This amendment reflects those changes and approves the one (1) year
extension with the option for further extensions.
FISCAL IMPLICATIONS:
Continuing rent at $2,034 per month ($24,408 per year).
RECOMMENDATION & ACTION REQUESTED:
Staff recommends that the Board of County Commissioners authorize the Chair to sign Document
2014-360.
ATTENDANCE: James Lewis
DISTRIBUTION OF DOCUMENTS:
One fully signed original returned to James Lewis will come back for our permanent records and copy
to tenant.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be retumed to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: P6/17/2014! Department: IProperty & Facilitie~
Contractor/Supplier/Consultant Name: 1 Bethlehem Innl
Contractor Contact: IGwenn Wysling I Contractor Phone #: 1541-322-87681
Type of Document: Third Amendment to Lease between Deschutes County and
Bethlehem Inn.
Goods and/or Services: N/A
Background & History: Deschutes County leased property located at 3705 N. Hwy.
97, Bend, to the Bethlehem Inn (DC 2011-004). Bethlehem Inn provides shelter and
comprehensive services for homeless families and single adults in Central Oregon. The
original effective date of the lease was July 1, 2010 for a period of two (2) years. The
original term of the lease was extended by two (2) years in 2012 and now expires June
30,2014. Bethlehem Inn now desires to extend the lease for an additional year, until
June 30, 2015, according to the same terms, and add the option for two (2) additional
consecutive twelve (12) month terms (ending June 30, 2017). This amendment reflects
those changes and approves the one (1) year extension with the option for further
extensions.
Agreement Starting Date: Ruly 1, 2014) Ending Date: Rune 30, 2015[
Annual Value or Total Payment: 1$24,408 annual rental incom~
N/A -statutory coverage o Insurance Certificate ReCeiVjd (ChjCk box)
Insurance Expiration Date:
N/A
Check all that apply: o RFP, Solicitation or Bid Process o Informal quotes «$150K)o Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
N/A
Funding Source: (Included in current budget? 0 Yes 0 No
If No, has budget amendment been submitted? 0 Yes 0 No
Is this a Grant Agreement providing revenue to the County? 0 Yes C8J No
6118/2014
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: James Lewis Phone #: 541-385-1414
Department Director Approval: --fk""""-----'-I/-~-----
Signature Date
Distribution of Document: One fully signed original returned to James Lewis for our
permanent records and copy to tenant.
Official Review:
County Signature Required (check one): 0 SOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, SOCC Order No. ____-J)
Legal Review Date
Document Number 2014-360
6/18/2014
REVIEWED
LEGAL COUNSEL
THIRD LEASE AMENDMENT
THIS LEASE AMENDMENT is made and entered into by and between DESCHUTES
COUNTY, a political subdivision of the State of Oregon ("Lessor") and BETHLEHEM INN, an
Oregon Non-Profit Corporation ("Lessee").
WIT N E SSE T H:
WHEREAS, Lessor and Lessee entered into a Lease (DC 2011-004) with a commencement
date of July 1, 2010, for property located at 3705 N. Hwy 97, Bend, Deschutes County, Oregon, and
WHEREAS, Lessor and Lessee entered into two (2) subsequent Lease Amendments (DC
2011-171 and DC 2012-487), and
WHEREAS, Lessor and Lessee wish to extend the term of the Lease;
NOW, THEREFORE, Lessor and Lessee agree that the Lease is hereby amended to read
as follows:
Section 1.3 Term: Five (5) years, commencing on July 1, 2010 (the "Commencement
Date"), and ending June 30, 2015, provided Lessee is not in default beyond any applicable
notice and cure periods. Except as otherwise provided in this Lease. if the Lessee is not
then in default. Lessee has the option to renew this lease for two (2) additional consecutive
twelve (12) month terms by giving at least thirty (30) days written notice to Lessor prior to
the expiration of the lease term.
In all other respects the Lease shall be and remain in full force and effect.
LESSOR:
DESCHUTES COUNTY
DATED this __ day of _____,' 2014
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TAMMY BANEY CHAIR
ATTEST:
ANTHONY DEBONE, VICE CHAIR
Recording Secretary ALAN UNGER, COMMISSIONER
I
I More Signatures Follow DC 2014-360
I DC 2014-360 Page 1 of 2
1
j
LESSEE:
BETHLEHEM INN
By: ___________ By: ___________
Name Name
Title __________ Title __________
Date __________ Date __________
DC 2014-360 Page 2 of 2