HomeMy WebLinkAboutRes 074 - Transfer Appropr - Sunriver SD - Fire BldgI
I Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960 j
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 30, 2014
I Please see directions for completing this document on the next page.
DATE: June 25, 2014
FROM: Wayne Lowry ~< Finance Director 541-388-65590
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Sunriver Service District Resolution 2014-074. Recommending
approval to transfer appropriation from Operating Fund 715 Contingency to Capital Outlay due to
fiscal requirements for improvements to the Fire Building.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
Transfer appropriation from Operating Fund 715 contingency to Operating Fund 715 Capital Outlay,
so as not to expend resources in excess of the amount provided for by law.
FISCAL IMPLICATIONS:
Recommending approval to transfer appropriation $40,000 from Operating Fund 715 Contingency to
Operating Fund Capital Outlay.
RECOMMENDATION & ACTION REQUESTED:
Approve the transfer of appropriation within the Sunriver Service District Operating Fund.
ATTENDANCE: Mike Gocke and Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Angie M. Powers, Administrative Assistant, Sunriver Service District
Mike Gocke, Treasurer, Sunriver Service District and
Jamie Kendellen, SROA Controller
Wayne Lowry, Deschutes County Finance Director
REVIEWED
LEGAL COUNSEL
For Recording Starn Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
ACTING AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
A Resolution Transferring Appropriations *
Within the Fund of the 2013-14 * RESOLUTION NO. 2014-074
Sunriver Service District *
District Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Sunriver Service District requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Sunriver Service District
Budget to accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, ACTING AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 715-9700-501.97 -01 Sunriver Service District,
Contingency $ 40,000
TO: 715-9700-425.92-30 Sunriver Service District
Capital Outlay, Building $ 40,000
PAGE I OF 2·RESOLlJTlON NO, 20 14..(J74 (06/30/14)
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Section 2. That the Finance Director make the appropriate entries in the Deschutes County I Budget document to show the above appropriations.
DATED this _th day of June 2014.
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BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON ACTING AS THE
GOVERNING BODY OF THE SUNRIVER SERV1CE
DISTRICT
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
\
,j PAGE 2 OF 2-RESOLUTION NO. 2014-074 (06/30114)
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Lacy Nichols
From: Jamie Kendellen <jamiek@srowners.org>
Sent: Tuesday, June 24, 201411:19AM
To: Jeanine Faria; Mike Gocke; Bob & Kathy Wrightson
Cc: Wayne Lowry; Lacy Nichols; Sunriver Service District
Subject: RE: Appropriation Transfer
Attachments: Appropriation Transfer Fund 715 6-30-2014.xls
Follow Up Flag: Follow up
Flag Status: Flagged
Hi Jeanine
No problem at all! It happens.
Please have the Finance Department prepare a resolution to transfer $40,000 of appropriation from Contingency to
Capital Outlay. I have included the template you helped to prepare.
Thank you, Jeanine!
Jamie Kendellen, CPA, CFE, CMCA
Controller
Sunriver Owners Association
Office: (541) 593-2411
Toll free: 888-284-6639
Fax: (541) 593-5669
e-mail: jamiek@srowners.org
website: www.sunriverowners.org
CONFIDENTIALITY NOTICE: The information contained in this e-mail is intended only for the designated recipients named
above. If you receive this email in error, please notify the sender by email reply and delete this email from your system.
This email and any documents, files or previous e-mails attached to it are confidential and the property of Sunriver
Owners Association. Any dissemination, distribution, disclosure or copying of the transmittal or any attachments to the
transmittal is STRICTLY PROHIBITED.
-----Original Message----
From: Jeanine Faria [mailto:Jeanine.Faria@deschutes.org]
Sent: Tuesday, June 24, 2014 11:14 AM
To: Jamie Kendellen; Mike Gocke; Bob & Kathy Wrightson
Cc: Wayne Lowry; Lacy Nichols
Subject: Appropriation Transfer
First, please accept my apology for the my mix-up with the amounts used on Resolution 2014-050.
The resolution to increase the appropriation in the Capital Outlay category will be on the Board's June 30, 2014 agenda.
Please send an email to Wayne Lowry, with a copy to Lacy Nichols and to me, requesting the Finance Department to
prepare a resolution to transfer $40,000 of appropriation from Contingency to Capital Outlay. The template is attached.
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'__ ~~'"~"'__''''~''~''''''_<JiIR'
Deschutes County
Appropriation Transfer Request
Line Number Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Item (HTE 14 digit code) Contingency) Temp Help, Computer Hardware)
Current
Budgeted Revised
Amount To (From) Budget
4 715-9700-425.92-30
2 715-9700-501-97.01
Capital Outlay Building
Contingency Contingency
15,500 40,000 55,500
591,646 (40,000) 551,646
TOTAL 607,146 -607,146
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Due to fiscal requirements for improvements to the Fire Building, additional appropriation in the
Capital Outlay is required.
Fund:
Dept:
Requested by:
Date:
Sunriver Service District
Non-Departmental
Michael Gocke
6/24/2014
