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Home My WebLink AboutDoc 387 - Intent to Award - Overlay Bridge-Otter DrDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701·1960 (541) 388-6570· Fax (541) 385-3202 -www.deschytes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of July 9, 2014 Please see directions for completing this document on the next page. DATE: July 1,2014 FROM: George Kolb, County Engineer Road 541-322-7113 TITLE OF AGENDA ITEM: Consideration of Signature of Document No. 2014 -387, A Notice oflntent to Award Contract for the Overlay of Bridge Drive and Otter Drive PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: The County Road Deparment prepared plans and specifications for the overlay of Bridge Drive and Otter Drive. The project was advertised in the Portland "Daily Journal of Commerce" and in the "Bend Bulletin" on June 18,2014 and June 25, 2014. The County Road Department opened bids at 2:00 p.m. on July 1, 2014 for this project with two (2) firms submitting bids to the Road Department. The bids for the project are as follows: Knife River Corp: $774,217.00 High Desert Aggregate and Paving: $926,749.00 Engineers Estimate $768,343.00 This action issues a Notice ofIntent to Award the contract to the apparent low bidder and allows seven days for a party to protest the bid. If there is no protest within the seven day period, the contract is awarded to the low bidder. A compilation of bids is attached along with the Engineer's estimate FISCAL IMPLICATIONS: This project is budgeted in FY 14-15. RECOMMENDATION & ACTION REQUESTED: Move approval of Board Signature of Document No. 2014-387, A Notice ofIntent to Award Contract to the apparent low bidder, Knife River Corporation for the overlay of Bridge Drive and Otter Drive in the amount of $774,217.00 ATTENDANCE: George Kolb, County Engineer DISTRIBUTION OF DOCUMENTS: Copy to Sheila OdIe (ext. 7148) at the Road Department DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements. regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda. the Agenda Request Form is also required. If this form is not included with the document. the document win be retumed to the Department. Please submit documents to the Board Secretary for tracking purposes. and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents. please submit this form electronically to the Board Secretary.) Please complete all sections above the Official Review line. Date: ~/1/20141 Department: IRoadl Contractor/Supplier/Consultant Name: [<nife Riyer Corporation! Contractor Contact: !Chris Doanj Contractor Phone #: !541-388~ :04451 Type of Document: Intent to Award Goods and/or Services: Provides for the Overlay of Bridge Drive and Otter Drive Background & History: The County Road Department opened bids on July 1, 2014 for the Overlay of Bridge Drive and Otter Drive. This action issues a Notice of Intent to Award the contract to the apparent low bidder and allows seven days for a party to protest the bid. If there is no protest within the seven day period, the contract is awarded to the low bidder. Agreement Starting Date: ~/1~2014: Ending Date: 19/12/201~ Annual Value or Total Payment: 1$774,217.0Oj o Insurance Certificate Receiled (cleck box) Insurance Expiration Date: . Check all that apply: [8J RFP, Solicitation or Bid Process D Informal quotes «$150K) D Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37) Funding Source: (Included in current budget? [8J Yes 0 No If No, has budget amendment been submitted? 0 Yes 0 No Is this a Grant Agreement providing revenue to the County? Special conditions attached to this grant: Deadlines for reporting to the grantor: 0 Yes 0 No 711/2014 ------------------ If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No Contact information for the person responsible for grant compliance: Name: Phone#: Departmental Contact and Title: Phone #: 541-322-7113 Department Director Approval: Distribution of Document: Copy to Sheila Odie (ext. 7148) at the Road Department ___~____-L-__ Signature Official Review: County Signature Required (check one): 0 SOCC 0 Department Director (if <$25K) o Administrator (if >$25K but <$150K; if >$150K. soce Order No. _____) Legal Review Date Document Number ~all{ -3 b 7 711/2014 OVERLAY OF BRIDGE DRIVE AND OTTER DRIVE SUMMARY OF BIDS July 01, 2014 ITEM DESCRIPTION QNTY UNITS UNIT PRICE COST UNIT PRICE COST UNIT PRICE COST 10 Mobilization All L.S.$20,000.00 $20,000.00 $50,000.00 $50,000.00 $75,000.00 $75,000.00 20 Temporary Protection and Direction of Traffic All L.S. $8,000.00 $8,000.00 $15,000.00 $15,000.00 $10,000.00 $10,000.00 30 Flaggers 550 HRS.$42.00 $23,100.00 $40.00 $22,000.00 $45.00 $24,750.00 40 Pilot Car 80 HRS.$50.00 $4,000.00 $52.00 $4,160.00 $65.00 $5,200.00 50 Portable Changeable Message Signs 2 EA.$1,500.00 $3,000.00 $945.00 $1,890.00 $1,250.00 $2,500.00 Roadwork Bridge Drive/Otter Drive 120 Level 3 (1/2") Dense Graded HMAC (PG 58-34) 9329 TONS $67.00 $625,043.00 $62.50 $583,062.50 $75.00 $699,675.00 130 Asphalt in Tack Coat 21 TONS $525.00 $11,025.00 $800.00 $16,800.00 $640.00 $13,440.00 140 Pavement Removal 1 EA.$1,000.00 $1,000.00 $2,000.00 $2,000.00 $1,000.00 $1,000.00 150 Extra for Asphalt Approaches 15 EA.$500.00 $7,500.00 $525.00 $7,875.00 $350.00 $5,250.00 160 Aggregate Shoulders 11210 S.Y.$4.00 $44,840.00 $4.15 $46,521.50 $6.00 $67,260.00 170 Cold Plane Pavement Removal, 4" Depth 530 S.Y.$5.50 $2,915.00 $17.20 $9,116.00 $17.00 $9,010.00 180 Warranted Waterproof Membrane 2240 S.F.$8.00 $17,920.00 $7.05 $15,792.00 $6.10 $13,664.00 PROJECT TOTAL $768,343.00 $774,217.00 $926,749.00 BID ITEMS ENGINEER'S ESTIMATE KNIFE RIVER CORP. HIGH DESERT AGG. & PAVING Commissioners P.O. Box 6005· Bend, OR 97708-6005 1300 NW Wall St, Suite 206 • Bend, OR 97701-1960 [541] 388-6570· Fax [541] 385-3202 www.deschutes.org board@deschutes.org Tammy Baney Anthony DeBone Alan Unger July 9,2014 Tom Edmunson Knife River -Northwest 64500 OB Riley Road Bend, OR 97701 RE: Project -Contract for the Overlay of Bridge Drive and Otter Drive NOTICE OF INTENT TO AWARD CONTRACT On July 9, 2014 the Board of County Commissioners of Deschutes County, Oregon, considered proposals for the above-referenced project. The Board of County Commissioners determined that the successful bidder for the project was Knife River Northwest, 64500 OB Riley Road, Bend, OR 97701with a bid of Seven Hundred Seventy Four Thousand Two Hindered Seventeen and 00/100 ($774,217.00). This Notice of Intent to Award Contract is issued pursuant to Oregon Revised Statute (ORS) [specify 279B.135 for contracts other than public improvements or 279C.375 for public improvements]. A copy of this Notice is being provided to each firm or person that submitted a bid or proposal for the project. Any firm or person which believes that they are adversely affected or aggrieved by the intended award of contract set forth in this Notice may submit a written protest within seven (7) calendar days after the issuance of this Notice of Intent to Award Contract to the Board of County Commissioners of Deschutes County, Oregon, at Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon 97701. The seven (7) calendar day protest period will expire at 5:00 PM on Wednesday, July 16, 2014. 1 The Overlay of Bridge Drive and Otter Drive -Contract #2014-180 t 1,I Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner I Knife River -Northwest July 9,2014 Page 2 Any protest must be in writing and specify any grounds upon which the protest is based. Please refer to Oregon Administrative Rules (OAR) 137-049-0450 for construction contracts or OAR 137-047-0740 for contracts other than construction. If a protest is filed, a hearing will be held at 10:00 a.m. on July 23,2014 before the Board of County Commissioners of Deschutes County Oregon, acting as the Contract Review Board, in the Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon 97701. If no protest is filed within the protest period, this Notice of Intent to Award Contract becomes an Award of Contract without further action by the County unless the Board of County Commissioners for good cause, rescinds this Notice before the expiration of the protest period. The successful bidder or proposer on a Deschutes County project is required to execute three (3) copies of the Contract, which will be provided when the contract is negotiated. In addition to the execution of Contract, the contractor will be required to provide one or more certificates of insurance together with endorsements naming Deschutes County as an additional insured. All contract copies will need to be returned to the County for execution. After all parties have signed the contract, a copy of the contract will be forwarded to you along with a notice to proceed. If you have any questions regarding this Notice of Intent to Award Contract, or the procedures under which the County is proceeding, please contact Deschutes County Legal Counsel Bend, OR 97701, telephone (541) 388-6625 or FAX (541) 383-0496. Sincerely, DESCHUTES COUNTY, OREGON Tammy Baney, Chair ccw/enc: Transmitted by Facsimile and First Class Mail on July 9, 2014 to all bidders (3 pages) See attached List The Overlay of Bridge Drive and Otter Drive -Contract #2014-180 Contract for the Overlay of Bridge Drive and Otter Drive Tom Edmunson Knife River -Northwest 24500 OB Riley Road Bend, OR 97701 Phone: 541 388-0445 Fax: 541 388-8932 Email: tom.edmunson@kniferiver.com Mike Moore High Desert Aggregate & Paving P.O. Box 1929 Redmond, OR 97756 Phone: 541 504-8566 Fax: 541 548-7600 Email: mikem@highdesertaggregate.com The Overlay of Bridge Drive and Otter Drive -Contract #2014-180 i