HomeMy WebLinkAbout2014-07-21 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Monday, July 21, 2014
Page 1 of 6
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JULY 21, 2014
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger.
Also present were Dave Doyle, County Counsel; Chris Doty and George Kolb,
Road Department; and four other citizens, including a representative of KBNW
radio.
Chair Baney opened the meeting at 10:00 a.m.
__________________________
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was Consideration of Board Authorization to Proceed
with Project Development of Intersection Improvements at Powell Butte
Highway/Neff-Alfalfa Market Road.
Minutes of Board of Commissioners’ Business Meeting Monday, July 21, 2014
Page 2 of 6
Chris Doty gave a presentation on the options available for this intersection,
including the history of the area, traffic issues and costs. This is a high-priority
project due to the crash history of this location.
Commissioner DeBone emphasized that this is being handled by fede ral
funding and does not take away from public safety agencies.
There have been twenty crashes in the past five years, about half of what is
expected in other rural locations. There was also a high injury rate. Site
distance is a problem from several directions.
Of the suggested changes, a rural roundabout would provide better overall
safety than other options. Mr. Doty said the transportation industry has found
these are very effective in reducing the number of crashes, and those that do
occur are generally not serious.
Mr. Doty presented a sampling of rural roundabout designs and which might
work for this location; some refinement is still needed.
There was a public meeting and about fifty people commented or attended the
meeting. A majority thought a roundabout was the best option but had concerns
about driver awareness and how to maneuver through the roundabout. Some
were concerned about freight trucks and RV vehicles. Some shared their
experiences in using the intersection.
The process ahead would include hiring an engineering firm to refine the
project, obtaining rights of way and ultimately landscaping. The project could
be completed by the end of fall 2015, but could end up being spring 2016.
Commissioner Unger asked if the curbs are raised and whether there are access
issues for anyone. Mr. Doty said that curbs are raised and this would not
impact access. Commissioner Unger asked about the memorial that is in place
by the family of someone who died there. Mr. Doty stated they are working
with the family.
Commissioner DeBone asked if Powell Butte Highway travelers would know it
is no longer a high-speed area. Mr. Doty stated it has been successfully
addressed in other locations and it won’t hurt to have speed reduction there.
Minutes of Board of Commissioners’ Business Meeting Monday, July 21, 2014
Page 3 of 6
Commissioner DeBone asked if they looked into signalizing. Mr. Doty stated
that they examined this, but it is not warranted in this location. They also talked
about an overpass, which is too costly; and disconnecting Neff, which would
put traffic onto other roads and create longer travel times for people. To
disconnect and attach elsewhere, the crash reduction would not be that much
more improved due to site distance and speed.
Commissioner Unger asked if there would be an increased problem with jake-
braking of trucks. Mr. Doty said the goal is to provide awareness in advance so
they can slow gradually. In terms of the count, freight vehicles equate to less
than 3%.
Erik Kropp asked if freight trucks would drive over the apron, like in the city.
Mr. Doty said it would have a similar apron that would accommodate a regular
semi-truck. Delivery vehicles, horse trailers and similar should be able to
negotiate it in a normal fashion. It would be larger than a city roundabout.
Tom Anderson asked how the roundabout in Sunriver is working out. Mr. Doty
replied that it has similar attributes to this location. It has a mix of freight and
recreational users. There has not been a lot of feedback from anyone on this
one. There is not enough data to show crashes, except total number of crashes
have decreased.
He said the subject location is not a freight route and there has been little
feedback from the freight industry. Chair Baney stated that it might be useful to
talk with them. Mr. Doty added that the roundabout developers are very aware
of what trucking prefers.
Chair Baney feels a signal would not make sense. A roundabout will take some
getting used to but some will have to learn to slow down.
No oral testimony was offered by the public.
DEBONE: Move approval of authorization to Proceed with Project
Development of Intersection Improvements at Powell Butte
Highway/Neff-Alfalfa Market Road.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Monday, July 21, 2014
Page 4 of 6
Before the Board was Consideration of Approval of the Consent Agenda.
Chair Baney said she had not had a chance to review the minutes.
UNGER: Move approval with the removal of the minutes.
DEBONE: Second.
VOTE: UNGER: Yes.
BEBONE: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
1. Board Signature of Document No. 2014-315, an Agreement with Harold
Sexton, M.D. for Health Services
2. Board Signature of Document No. 2014-314, an Agreement with Marc
Williams, M.D. for Behavioral Health Services
3. Board Signature of Document No. 2014-261, an Agreement with Lutheran
Community Services Northwest regarding the Central Oregon Crisis Services
Program Expansion and Improvement Project
4. Board Signature of Resolution No. 2014-103, Authorizing Designated County
Positions to Represent Deschutes County in Dealing with the Department of
Treasury, Alcohol and Tobacco Tax and Trade Bureau
5. Board Signature of Letters Appointing Bill Anthony, Danielle MacBain and
Judy Shasek to the Upper Deschutes Watershed Council, through January 31,
2017
6. Discretionary Grant Application Approvals:
Boys & Girls Club of Central Oregon (Fundraiser) – $1,200
Central Oregon Council on Aging (Fundraiser) - $500
Bend Spay & Neuter Project (Rabies Free Clinic) - $1,000
Central Oregon Veterans’ Outreach (Software Program) - $970
Serendipity West Foundation (Youth Challenge Day) - $1,000
La Pine Park & Recreation Foundation (Restroom Facility) - $2,500
Cloverdale Volunteer Fire Fighters Association (Rescue Tools) - $1,500
NeighborImpact (Transitional Housing Program) - $2,500
La Pine Community Kitchen (Building Repairs) - $1,000
COIC – Cascades East Transit Public Survey - $2,091
Minutes of Board of Commissioners’ Business Meeting Monday, July 21, 2014
Page 5 of 6
7. Approval of Minutes:
Business Meetings of June 4, 23, and July 2, 7 and 9
Work Sessions of July 2 and 9
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
8. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $8,126.66.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$15,213.82.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $3,118,633.09.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes .
UNGER: Yes.
BANEY: Chair votes yes .
11. ADDITIONS TO THE AGENDA
None were offered.
Being no further items addressed, the meeting adjourned at 10:35 a.m.
DATED this (P./;!:' Day of ~U/.J -t 2014 for the
Deschutes County Board of Commissio~m
T~
Anthony DeBone, Vice Chair
ATTEST:
~8~
Recording Secretary
Alan Unger, Commissioner
Minutes of Board of Commissioners' Business Meeting Monday, July 21,2014
Page 6 of6
DESCHUTES COUNTY
ROAD DEPARTMENT
DESIGN DIRECTION:
POWELL BUTTE HIGHWAY/NEFF -ALFALFA
MKT ROAD
JULY 21, 2014
Request to BOCC: Provide direction regarding design of
improvements at PBH/Neff -Alfalfa
Agenda:
1. Review project history
2. Discuss safety analysis
3. Review roundabout recommendation
4. Rural roundabout design features
5. Public input review
6 . BOCC direction
PURPOSE/DISCUSSION ITEMS
PROJECT HISTORY/MILESTONES
Year Action
1998 County adopts Transportation System Plan (TSP). Intersection
improvements identified.
2008 County adopts System Development Charge (SDC) and associated
project list. Roundabout improvements selected as “placeholder”
project.
2012 County adopts revised TSP. Project identified as “high” priority.
2013 Board of County Commissioners (BOCC) directs federal program funding
to Road Department to fund capital projects.
2014 Board of County Commissioners (BOCC) adopts a 5-year Capital
Improvement Plan. Project ranked as #1 Priority.
2014 BOCC approves FY 14/15 Budget obligating $2.5M to fund
improvements at Powell Butte Highway/Neff-Alfalfa
1. Safety Data:
20 crashes in five years
9 of 20 crashes were injury crashes
Fatality in 2003
2. Sight Distance Issues
Marginal or inadequate on Neff and Alfalfa Market approaches.
Primarily related to intersection location within a horizontal curve.
Exacerbated by skew angle.
SAFETY ANALYSIS REVIEW
QUALITATIVE REVIEW OF CONCEPTS FOR
IMPROVEMENT
KAI Recommendation: Roundabout.
“The roundabout is expected to have the greatest crash reduction potential of the
alternatives based on empirical studies conducted in rural high-speed environments.
The roundabout reduces the number of conflict points, changes the conflict type to
lower-severity sideswipe collisions, and further reduces crash severity by reducing
speeds at the conflict points.”
Rural Roundabouts are gaining favor within the industry as an
improvement option at rural intersections with high speed
approaches and problematic crash histories.
RURAL ROUNDABOUTS
Cornelius Road/Verboot Road, Washington County, OR
http://teachamerica.com/RAB14/RAB14posters/RAB14P_Isebrands.pdf
Reduce risk of
injury crashes.
Prevent high
speed angle
crashes.
Slow down all
drivers.
Reduce approach
speed within
critical decision
areas.
Design goal in rural setting:
Make the driver aware of the presence of the roundabout with ample
distance to comfortably decelerate to the appropriate speed.
Utilizing:
Curbing and lane narrowing
Long splitter islands and medians on approaches
Approach curves
RURAL ROUNDABOUT DESIGN FEATURES
REFINED ROUNDABOUT CONCEPTS
ALT A ALT B
Public meeting held and public comment period advertised.
50+/- citizens provided comment and/or attended meeting.
Majority of comments prefer roundabout (20 of 35 total who
offered opinion or preference).
Comments reflecting dis -preference to roundabout generally
cite issues related to the rural context (speed, visibility,
general distaste for roundabouts).
Design considerations and observations include:
Heavy vehicle, RV, Horse Trailer concerns
Speed concerns/observations
Sight distance concerns/observations
PUBLIC INPUT SUMMARY
Hire engineering firm through Qualifications Based Selection
(QBS) process .
Scope to include:
Refinement of roundabout location preference (if roundabout
improvement selected).
Alternative A and B design to 30%.
Right -of-Way services.
Landscaping component.
Approximate schedule (best case):
Design/ROW acquisition through Winter 14/15.
Bid Spring 2015.
Construct Summer/Fall 2015
DESIGN PROCESS RECOMMENDATION
Board of Commissioners’ Business Meeting Agenda Monday, July 21, 2014
Page 1 of 5
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, JULY 21, 2014
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of that hearing.
3. DISCUSSION and Consideration of Board Authorization to Proceed with
Project Development of Intersection Improvements at Powell Butte
Highway/Neff-Alfalfa Market Road – Chris Doty, Road Department
Suggested Actions: Open for public comment; close comment; deliberate on a
decision.
CONSENT AGENDA
4. Board Signature of Document No. 2014-315, an Agreement with Harold
Sexton, M.D. for Health Services
5. Board Signature of Document No. 2014-314, an Agreement with Marc
Williams, M.D. for Behavioral Health Services
Board of Commissioners’ Business Meeting Agenda Monday, July 21, 2014
Page 2 of 5
6. Board Signature of Document No. 2014-261, an Agreement with Lutheran
Community Services Northwest regarding the Central Oregon Crisis Services
Program Expansion and Improvement Project
7. Board Signature of Resolution No. 2014-103, Authorizing Designated County
Positions to Represent Deschutes County in Dealing with the Department of
Treasury, Alcohol and Tobacco Tax and Trade Bureau
8. Board Signature of Letters Appointing Bill Anthony, Danielle MacBain and
Judy Shasek to the Upper Deschutes Watershed Council, through January 31,
2017
9. Discretionary Grant Application Approvals:
Boys & Girls Club of Central Oregon (Fundraiser) – $1,200
Central Oregon Council on Aging (Fundraiser) - $500
Bend Spay & Neuter Project (Rabies Free Clinic) - $1,000
Central Oregon Veterans’ Outreach (Software Program) - $970
Serendipity West Foundation (Youth Challenge Day) - $1,000
La Pine Park & Recreation Foundation (Restroom Facility) - $2,500
Cloverdale Volunteer Fire Fighters Association (Rescue Tools) - $1,500
NeighborImpact (Transitional Housing Program) - $2,500
La Pine Community Kitchen (Building Repairs) - $1,000
COIC – Cascades East Transit Public Survey - $2,091
10. Approval of Minutes:
Business Meetings of June 4, 23, and July 2, 7 and 9
Work Sessions of July 2 and 9
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
Board of Commissioners’ Business Meeting Agenda Monday, July 21, 2014
Page 3 of 5
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
14. ADDITIONS TO THE AGENDA
_________ ______________________________________
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org.
_________ ______________________________________
PLEASE NOTE: At any time during this meeting, an executive session could be called to address iss ues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
______________________________________
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners’ meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Monday, July 21
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Tuesday, July 22
1:00 p.m. Employee Benefits Advisory Committee Meeting
Thursday, July 24
9:00 a.m. Performance Management & Department Update – Natural Resources Management
– at Road
Board of Commissioners’ Business Meeting Agenda Monday, July 21, 2014
Page 4 of 5
Monday, July 28
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Monday, August 4
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Tuesday, August 5
3:30 p.m. Local Public Safety Coordinating Council Meeting
Wednesday, August 6
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Thursday, August 7
9:00 a.m. Performance Management & Department Update – 9-1-1 County Service District
Wednesday, August 13
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Monday, August 18
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Wednesday, August 20
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Board of Commissioners’ Business Meeting Agenda Monday, July 21, 2014
Page 5 of 5
Monday, August 25
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Wednesday, August 27
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Thursday, August 28
9:00 a.m. Performance Management & Department Update – Sheriff’s Office, Part I
Tuesday, September 2
3:30 p.m. Local Public Safety Coordinating Council Meeting
5:00 p.m. County College Presentation
Wednesday, September 3
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Thursday, September 4
9:00 a.m. Performance Management & Department Update – Sheriff’s Office, Part II
Wednesday, September 10
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
_________ ______________________________________
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litig ation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
______________________________________