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Home My WebLink About2014-08-04 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Monday, August 4, 2014 Page 1 of 5 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, AUGUST 4, 2014 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle and Laurie Craghead, County Counsel; Will Groves, Community Development; James Lewis, Property & Facilities; and two other citizens. Chair Baney opened the meeting at 10:00 a.m. __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was Consideration of Board Signature of Resolution No. 2014-104, the La Pine Urban Renewal Plan. Minutes of Board of Commissioners’ Business Meeting Monday, August 4, 2014 Page 2 of 5 Elaine Howard, consultant for the City of La Pine, provided an overview of the item. The Plan will not be effective until later in August due to a parcel that is owned by and is under the jurisdiction of the County. The Plan explains the indebtedness and timeframe. It will allow the City to do certain projects including streetscaping to make it more of a community. Infrastructure is part of this Plan, and they have grants and opportunities to work with development partners. The projects are general in scope as the City is trying to figure out prioriti es for projects, and pursuing grants. Commissioner DeBone acknowledged someone’s possible concern about a perceived conflict of interest. He and his wife have a business in the urban renewal area, but the property is owned by someone else. Dave Doyle said that he feels there is no conflict of interest, but it is up to Commissioner DeBone to decide whether to vote. Commissioner Unger feels Commissioner DeBone can do his duty as a Commissioner regardless, and should be a part of this. Chair Baney said if she feels uncomfortable with this situation, she would say so, but encouraged him to go forward. Commissioner DeBone said he was a part of the recommendation group for the City. Chair Baney stated there were some concerns about a loss of revenue under this Plan, but other cities have used this and it is ultimately very good for the local economy. Commissioner Unger feels this enables cities to do a lot of things they could otherwise never do. Tom Anderson said that the land the County owns is unincorporated but there is a hope that it ultimately will be annexed and put into the best possible use. UNGER: Move Board signature of the plan. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Monday, August 4, 2014 Page 3 of 5 4. Before the Board was Consideration of Board Signature of Document No. 2014-397, Dedicating Certain Property to the Public for Roadway and Utility Purposes, and Accepting the Deed. Will Groves gave an overview of the item. This is a good example of neighbor cooperation, which will result in an improved right of way without having to remove trees. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 5. Before the Board was Consideration of First Reading by Title Only of Ordinance No. 2014-018, Adopting the Current Version of Deschutes County Code Chapter 15.08, the Sign Code. Laurie Craghead said this is housekeeping but provides a paper trail as to how this is being handled. DEBONE: Move first reading by title only of Ordinance No. 2014-018. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Chair Baney conducted the first reading of the Ordinance. The second reading will take place no sooner than in two weeks. 6. Before the Board was Consideration of First and Second Readings by Title Only, and Adoption, by Emergency, of Ordinance No. 2014-023, Amending Code to Increase the Transient Lodging Tax (Voter-approved in 2013). Dave Doyle explained Measure 9-96 was approved last November, increasing the tax rate from 7% to 8%. This was certified afterwards. The Ordinance Minutes of Board of Commissioners’ Business Meeting Monday, August 4, 2014 Page 4 of 5 implements this change. The Finance Department has already started collecting the higher amount as of July 1. UNGER: Move first and second readings by title only, declaring an emergency. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Chair Baney conducted the first and second readings. UNGER: Move adoption of Ordinance No. 2014-023. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 7. Before the Board was Consideration of Board Signature of Document No. 2014-419, an Addendum to a Real Estate Sale Agreement with Biogreen Sustainable Energy Co. James Lewis said this goes back to 2009, with a variety of extensions since then due to the struggling economy and other complications. Biogreen is working with the City of La Pine on their business plan, and is confident they now have a purchaser for the power. They need to negotiate details regarding the use of water and sewer with the City. Any future extensions would mirror what Biogreen has worked out with the City. Commissioner DeBone feels this extension is appropriate. This could be a good business opportunity for Biogreen and the City. UNGER: Move approval of Document No. 2014-419. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 8. ADDITIONS TO THE AGENDA None were offered. Being no other items brought before the Board, the meeting adjourned at 10:20 a.m. DATED this [",,;>/1;--Dayof ~+-2014 for the Deschutes County Board of Commissio ers. Ta ~ Anthony DeBone, Vice Chair ATTEST: Alan Unger, Commissioner Recording Secretary Minutes of Board of Commissioners' Business Meeting Monday, August 4 , 2014 Page 5 of5 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, AUGUST 4, 2014 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Board Signature of Resolution No. 2014-104, the La Pine Urban Renewal Plan -Rick Allen, City ofLa Pine Suggested Action: Move Board signature ofResolution No. 2014-104. 4. CONSIDERATION of Board Signature of Document No. 2014-397, Dedicating Certain Property to the Public for Roadway and Utility Purposes, and Accepting the Deed William Groves, Community Development Suggested Action: Move Board signature ofDocument No. 2014-397. 5. CONSIDERATION of First Reading by Title Only of Ordinance No. 2014 018, Adopting the Current Version of Deschutes County Code Chapter 15.08, the Sign Code -Laurie Craghead and/or John Laherty, County Counsel Suggested Action: Move first reading by title only. Board of Commissioners' Business Meeting Agenda Monday, August 4,2014 Page 1 of7 6. CONSIDERA TION of First and Second Readings by Title Only, and Adoption, by Emergency, of Ordinance No. 2014-023, Amending Code to Increase the Transient Lodging Tax (Voter-approved in 2013) -Dave Doyle, County Counsel Suggested Actions: Move first and second readings by title only; move adoption by emergency. 7. CONSIDERATION of Board Signature of Document No. 2014-419, an Addendum to a Real Estate Sale Agreement with Biogreen Sustainable Energy Co. -James Lewis, Property & Facilities Suggested Action: Move Board signature ofDocument No. 2014-419. 8. ADDITIONS TO THE AGENDA Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Monday, August 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, August 4,2014 Page 2 of7 Tuesday, August 5 3:30 p.m. Local Public Safety Coordinating Council Meeting Wednesday, August 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Thursday, August 7 11 :30 a.m. Redmond Chamber of Commerce -State of the County Presentation -Juniper Golf Club Tuesday, August 12 9:00 a.m. Performance Management & Department Update -Natural Resources Protection Road Department Wednesday, August 13 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, August 20 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, August 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Tuesday, August 26 11:00 a.m. Performance Management & Department Update -District Attorney 1:00 a.m. Employee Benefits Advisory Committee Meeting Wednesday, August 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, August 4,2014 Page 3 of7 Thursday, August 28 9:00 a.m. Performance Management & Department Update -Sherifrs Office, Part I Monday, September 1 Most County offices will be closed to observe Labor Day Tuesday, September 2 3 :30 p.m. Local Public Safety Coordinating Council Meeting 5:00p.m. County College Presentation Wednesday, September 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Thursday, September 4 9:00 a.m. Performance Management & Department Update -Sherifrs Office, Part II Tuesday, September 9 6:30 p.m. Regular Joint Meeting with the City of Redmond Council Redmond City Hall Wednesday, September 10 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, September 11 12 noon Audit Committee Meeting Monday, September 15 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, August 4,2014 Page 4 of7 Tuesday, September 16 12 noon Boys & Girls Club Luncheon Event St. Charles Medical Center Friday, September 19 8:00 a.m. State ofthe County Presentation -La Pine & Sunriver location pending Monday, September 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, September 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, September 25 9:00a.m. Performance Management & Department Update Library Risk, Veterans Services and Law 5:30 p.m. Joint Meeting with the Planning Commission -Co Agricultural Lands ntinuation of Discussion regarding Monday, September 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, October 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session could include executive session(s) Thursday, October 2 8:00 a.m. Regular Joint Meeting with the Sisters City Council Sisters City Hall Board of Commissioners' Business Meeting Agenda Monday, August 4, 2014 Page 5 of7 Monday, October 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Tuesday, October 7 9:00 a.m. Performance Management & Department Update -9-1-1 County Service District 3:30p.m. Local Public Safety Coordinating Council Meeting Wednesday, October 8 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, October 20 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, October 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, October 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, October 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Monday, November 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, August 4,2014 Page 60f7 Tuesday, November 4 3:30 p.m. Local Public Safety Coordinating Council Meeting 5:00 p.m. County College -Graduation; Election Night -Redmond (Fair & Expo) Wednesday, November 5 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, November 6 11:00 a.m. Tri-County Commissioner Meeting -Redmond (Fair & Expo) PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)( d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Monday, August 4,2014 Page 7 of7