HomeMy WebLinkAboutDoc 284 - Intent - Storm Sewer System - LPDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of August 6, 2014
Please see directions for completing this document on the next page.
DATE: July 29, 2014
FROM: George Kolb, County Engineer Road 541-322-7113
TITLE OF AGENDA ITEM:
Consideration of Signature of Document No. 2014 -284, A Notice of Intent to Award Contract for the
Installation of a Storm Sewer System in La Pine, Oregon
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
The County Road Deparment prepared plans and specifications for the Installation of a Storm Sewer
System in La Pine, Oregon. The project was advertised in the Portland "Daily Journal of Commerce"
and in the "Bend Bulletin" on July 16,2014 and July 23,2014. The County Road Department opened
bids at 2:00 p.m. on July 29, 2014 for this project with three (3) firms submitting bids to the Road
Department. The bids for the project are as follows:
Vic Russell Construction: $246,586.92
Taylor Northwest, LLC: $285,611.00
Robinson & Owen Heavy Construction: $348,941.58
Engineers Estimate $212,725.50
This action issues a Notice of Intent to A ward the contract to the apparent low bidder and allows seven
days for a party to protest the bid. If there is no protest within the seven day period, the contract is
awarded to the low bidder. A compilation of bids is attached along with the Engineer's estimate
FISCAL IMPLICATIONS:
This project is budgeted in FY 14-15.
RECOMMENDATION & ACTION REQUESTED:
Move approval of Board Signature of Document No. 2014-284, A Notice of Intent to Award Contract
to the apparent low bidder, Vic Russell Construction for the Installation of a Storm Sewer System in La
Pine, Oregon in the amount of $246,586.92
ATTENDANCE: Chris Doty, Department Director
DISTRIBUTION OF DOCUMENTS:
Copy to Sheila OdIe (ext. 7148) at the Road Department
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: ~/29/20 141 Department: IRoadl
Contractor/Supplier/Consultant Name: Ric Russell Constructionl
Contractor Contact: Ric Russell! Contractor Phone #: 1541-536j
134781
Type of Document: Intent to Award
Goods and/or Services: Provides for the Installation of a Storm Sewer System in La
Pine, Oregon
Background & History: The County Road Department opened bids on July 29, 2014
for the Installation of a Storm Sewer System in La Pine, Oregon. This action issues a
Notice of Intent to Award the contract to the apparent low bidder and allows seven days
for a party to protest the bid. If there is no protest within the seven day period, the
contract is awarded to the low bidder.
Agreement Starting Date: 18/13/2014 1 Ending Date: 110/30/2014
Annual Value or Total Payment: \$246,586.921
o Insurance Certificate Receiied (Ch.. eck box)
Insurance Expiration Date:
Check all that apply:
rgJ RFP, Solicitation or Bid Process o Informal quotes «$150K)o Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? rgJ Yes 0 No
If No, has budget amendment been submitted? 0 Yes 0 No
Is this a Grant Agreement providing revenue to the County? 0 Yes 0 No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
J
I
7/29/2014
---------------------
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: George Kolb, County Engineer
Phone #: 541-322-7113
Department Director APproval:,~H¥ eM' .&,
ISignature Dale
Distribution of Document: Copy to Sheila Odie (ext. 7148) at the Road Department
Official Review:
County Signature Required (check one): 0 BOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. ______)
Legal Review Date
Document Number
7/29/2014
LA PINE STORM SEWER SYSTEM
SUMMARY OF BIDS
July 29, 2014
August 6th , 2014
Vic Russell Construction Inc.
P.O. Box 2520
La Pine OR 97739
RE: Project -Installation of a Storm Sewer System in LaPine, Oregon
NOTICE OF INTENT TO AWARD CONTRACT
On August 6,2014 the Board of County Commisioners of Deschutes County, Oregon,
considered proposals for the above-referenced project. The Board of County
Commissioners determined that the successful bidder for the project was Vic Russell
Construction Inc. of LaPine Oregon with a bid of Two Hundred Forty Six Thousand Five
Hundred Eighty Six and 92/100 ($246,586.92)
This Notice of Intent to Award Contract is issued pursuant to Oregon Revised Statute
(DRS) [specify 279B.135 for contracts other than public improvements or 279C.375 for
public improvements]. A copy of this Notice is being provided to each firm or person
that submitted a bid or proposal for the project. Any firm or person which believes that
they are adversely affected or aggrieved by the intended award of contract set forth in
this Notice may submit a written protest within seven (7) calendar days after the
issuance of this Notice of Intent to Award Contract to the Board of County
Commissioners of Deschutes County, Oregon, at Deschutes Services Building, 1300
NW Wall Street, Bend, Oregon 97701. The seven (7) calendar day protest period will
expire at 5:00 PM on Wednesday, August 13,2014.
Notice of Intent to Award Letter 2014-284
Vic Russell Construction Inc.
August 6, 2014
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
Please refer to Oregon Administrative Rules (OAR) 137-049-0450 for construction
contracts or OAR 137-047-0740 for contracts other than construction. If a protest is
filed, a hearing will be held at 10:00 a.m. on August 27,2014 before the Board of
County Commissioners of Deschutes County Oregon, acting as the Contract Review
Board, in the Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the County unless the Board of
County Commissioners for good cause, rescinds this Notice before the expiration of the
protest period. The successful bidder or proposer on a Deschutes County project is
required to execute three (3) copies of the Contract, which will be provided when the
contract is negotiated. In addition to the execution of Contract, the contractor will be
required to provide one or more certificates of insurance together with endorsements
naming Deschutes County as an additional insured.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Deschutes County
Legal Counsel Bend, OR 97701, telephone (541) 388-6625 or FAX (541) 383-0496.
Sincerely,
DESCHUTES COUNTY, OREGON
Tammy Baney, Chair
ccw/enc: Transmitted by Facsimile and First Class Mail on August 6,2014 to a" bidders (3 pages)
See attached List
Notice of Intent to Award Letter 2014-284
Installation of a Storm Sewer System in LaPine, Oregon
Vic Russell Construction Inc.
Vic Russell
P.O. Box 2520
La Pine OR 97739
Phone: 541-536-3478
Fax: 541-536-3526
Email: vicr@vicrussellconstruction.com
Taylor Northwest, LLC
Justin Barden
18500 Bull Springs Road
Bend OR 97701
Phone: 541-306-9335
Fax: 541-382-3505
Email: jbarden@taylornw.com
Robinson & Owen
Heavy Construction Inc.
P.O. Box 267
Sisters OR 97759
Phone: 541-549-1848
Email: none provided
Notice of Intent to Award Letter 2014-284