HomeMy WebLinkAbout2014-08-25 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Monday, August 25, 2014
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For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, AUGUST 25, 2014
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Laurie Craghead, County Counsel; Will Groves,
Community Development; and Wayne Lowry, Finances. No representatives of the
media or other citizens were in attendance.
Chair Baney opened the meeting at 10:00 a.m.
__________________________
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was Consideration of Second Reading by Title Only of
Ordinance 2014-018, Adopting the Current Version of Deschutes County
Code Chapter 15.08 regarding the Sign Code.
Minutes of Board of Commissioners’ Business Meeting Monday, August 25, 2014
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Laurie Craghead said there are no changes since the first reading, and this is
meant to make a paper trail of where they are with the current sign code.
UNGER: Move second reading by title only of Ordinance No. 2014-018.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Chair Baney then conducted the second reading of Ordinance No. 2014-018.
DEBONE: Move adoption of Ordinance No. 2014-018.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
4. Before the Board was Consideration of Board Signature of Document No.
2014-462, Amending an Improvement Agreement between Deschutes
County and Weston Investment CO, LLC for the Overnight Lodging Units
at the Tetherow Destination Resort.
Will Groves explained the item, which relates to an extension of an
improvement agreement for the overnight lodging. The agreement expires on
August 28 and the extension would be for sixty days. They need a little more
time to complete some documents with Wells Fargo on an ILOC, per Laurie
Craghead. The numbers and all else would remain the same. She will come
back to the Board on August 27 if anything arises with Wells Fargo.
Commissioner Unger said he is disappointed it has not been done in a timely
manner but realizes this is the culmination of a long process.
David Doyle suggested the Board wait until August 27 to make sure the
anticipated letter from Wells Fargo is what has been discussed.
The item was continued to the Wednesday, August 27 business meeting.
Minutes of Board of Commissioners’ Business Meeting Monday, August 25, 2014
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CONVENED AS THE GOVERNING BODY OF THE COUNTYWIDE LAW
ENFORCEMENT SERVICE DISTRICT (DISTRICT 1)
5. Before the Board was Consideration of Signature of Resolution No. 2014-
114 Forgiving Loan between Deschutes County and Countywide Law
Enforcement District #1.
Wayne Lowry said that the loan was established in 2009 -10 for renovating the
existing jail facility, not a part of the improvements now being done. This was
evidenced by a promissory note for repayment, but it did not have terms or an
interest rate.
Tom Anderson added that he could find no history from the records of the
previous County Administrator, but perhaps was to be part of the larger bonded
project, but it took a different direction for several years. The Sheriff agrees
that the loan from the District was to be forgiven.
Chair Baney said that this work was part of the overall package, but for
operational reasons the work needed to be done sooner. She does not recall the
repayment being forgiven, but thought it was to be handled differently.
However, the history of this is unclear.
Dave Doyle stated that this was an appropriate expenditure from a legal
standpoint. Commissioner DeBone said he can see what was happening at the
time and this kept the tax rate down.
Commissioner Unger added that there is a good relationship with the Sheriff
and this is the right thing to do for the big picture. Chair Baney noted that as
they do clean-up, costs associated with bonding and construction need to be
tracked more specifically.
UNGER: Move signature of Resolution No. 2014-114.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
6. ADDITIONS TO THE AGENDA
None was offered.
Being no other items brought before the Board, the meeting adjourned at
10:20 a.m.
DATED this 'Jd Day of ~2014 for the
Deschutes County Board of Commisslone s.
Ta ~rl
Anthony DeBone, Vice Chair
ATTEST: r2L-tkr-=
Alan Unger, Commissioner
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Monday, August 25, 2014
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, AUGUST 25, 2014
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the official record ofthat hearing.
3. CONSIDERATION of Second Reading by Title Only of Ordinance 2014
018, Adopting the Current Version of Deschutes County Code Chapter 15.08
regarding the Sign Code -Laurie Craghead and/or John Laherty, County
Counsel
Suggested Action: Move second reading by title only; move adoption of
Ordinance No. 2014-018.
4. CONSIDERATION of Board Signature of Document No. 2014-462,
Amending an Improvement Agreement between Deschutes County and Weston
Investment CO, LLC for the overnight lodging units at the Tetherow
Destination Resort -Will Groves, Community Development Department
Suggested Action: Move approval ofDocument No. 2014-462.
Board of Commissioners' Business Meeting Agenda Monday, August 25,2014
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CONVENE AS THE GOVERNING BODY OF THE COUNTYWIDE LAW
ENFORCEMENT SERVICE DISTRICT (DISTRICT 1)
5. CONSIDERATION of Board Signature of Resolution No. 2014-114
Forgiving Loan between Deschutes County and Law Enforcement District #1
Suggested Action: Move approval ofResolution No. 2014-114.
6. ADDITIONS TO THE AGENDA
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org.
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. 1fyou have questions
regarding a meeting, please call 388-6572.)
Monday, August 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Tuesday, August 26
11 :00 a.m. Performance Management & Department Update District Attorney
1:00 a.m. Employee Benefits Advisory Committee Meeting
Board of Commissioners' Business Meeting Agenda Monday, August 25, 2014
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Wednesday, August 27
10:00 a.m. Board of Commissioners' Business Meeting
1 :30 p.m. Administrative Work Session -could include executive session( s)
Thursday, August 28
9:00 a.m. Performance Management & Department Update Sheriff's Office, Part I
Monday, September 1
Most County offices will be closed to observe Labor Day
Tuesday, September 2
3 :30 p.m. Local Public Safety Coordinating Council Meeting
5:00 p.m. County College Presentation
Wednesday, September 3
10:00 a.m. Board of Commissioners' Business Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Thursday, September 4
9:00 a.m. Performance Management & Department Update Sheriff's Office, Part II
Tuesday, September 9
6:30 p.m. Regular Joint Meeting with the City of Redmond Council Redmond City Hall
Wednesday, September 10
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, September 11
12 noon Audit Committee Meeting
Board of Commissioners' Business Meeting Agenda Monday, August 25,2014
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Monday, September 15
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Tuesday, September 16
12 noon Boys & Girls Club Luncheon Event -St. Charles Medical Center
Friday, September 19
8:00 a.m. State of the County Presentation -La Pine & Sunriver -Thousand Trails Resort
Monday, September 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, September 24
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session could include executive session(s)
Thursday, September 25
9:00 a.m. Performance Management & Department Update -Risk, Veterans Services and Law
Library
5:30 p.m. Joint Meeting with the Planning Commission -Continuation of Discussion regarding
Agricultural Lands
Monday, September 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, October 1
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, August 25, 2014
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Thursday, October 2
8:00 a.m. Regular Joint Meeting with the Sisters City Council -Sisters City Hall
Monday, October 6
10:00 a.m. Board of Commissioners' Business Meeting
1 :30 p.m. Administrative Work Session could include executive session(s)
Tuesday, October 7
9:00 a.m. Performance Management & Department Update 9-1-1 County Service District
3 :30 p.m. Local Public Safety Coordinating Council Meeting
Wednesday, October 8
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, October 20
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, October 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Monday, October 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, October 29
10:00 a.m. Board of Commissioners' Business Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, August 25, 2014
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Monday, November 3
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Tuesday, November 4
3:30 p.m. Local Public Safety Coordinating Council Meeting
5:00p.m. County College Graduation; Election Night
Wednesday, November 5
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, November 6
11:00 a.m. Tri-County Commissioner Meeting -Redmond -Fair & Expo Center
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org.
Board of Commissioners' Business Meeting Agenda Monday, August 25, 2014
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