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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of August 27, 2014
_____________________________
DATE: August 19, 2014
FROM: John Griley CDD 541-617-4708
TITLE OF AGENDA ITEM:
Public hearing on the draft Deschutes County Community Development Department Code
Enforcement Policy and Procedures Manual update.
PUBLIC HEARING ON THIS DATE? Yes.
BACKGROUND AND POLICY IMPLICATIONS:
The Deschutes County Community Development Department (CDD) Code Enforcement Program operates according to
the adopted Code Enforcement Policy and Procedures Manual (“Manual”). The Manual was developed in the mid-
1990s, adopted in 1996, and amended in 1997. For the past few years, the CDD Work Plan has included an action item
to update the Manual “to reflect current practices,” remove outdated sections, and review/discuss long-standing
program policies. CDD staff initiated the review in 2012, and has coordinated with the Legal Department and the Sheriff’s
Office to prepare the draft Manual update in this process.
The Board of County Commissioners (BOCC) conducted work sessions with staff in March 2013 and May 2014 to discuss
the Manual update process, draft revisions, and key policy questions (i.e., requiring signed complaints). The BOCC
directed staff to schedule public hearings on the proposed Manual update.
Updating the Manual to reflect current practices and remove outdated sections will not result in policy implications.
However, BOCC decisions on long-standing program policies during this process may have policy implications.
FISCAL IMPLICATIONS:
Cannot be determined at this time whether any of the changes in the policies will result in an increase or reduction in County
expense in staff time and litigation. Some of the provisions may have more abatement and up-front litigation costs but result
in cost savings in the long run by reducing staff time and long-term litigation costs.
RECOMMENDATION & ACTION REQUESTED:
Open hearing, take testimony, close hearing if appropriate; deliberate toward a Board decision or provide
instruction to staff on next steps.
ATTENDANCE: Lori Furlong, John Griley, Tim Grundeman, Nick Lelack
DISTRIBUTION OF DOCUMENTS:
CDD; Legal Counsel
INSTRUCTIONS FOR COMPLETING
THE AGENDA REQUEST FORM
Use “tab” to move between fields. You can use as much space as necessary within
each field. You may want to save this document to your computer and set it up with
your department’s specific information for use the next time. You can remove the
editing restrictions by going to review/restrict editing (stop protection), after you have
saved it to your computer.
Do not leave any fields incomplete. Don’t forget the “preferred meeting date” section.
Incomplete documents will be returned to the Department Director. This could cause
your agenda item to miss the deadline for submission.
The Board conducts business meetings on Mondays and Wednesdays beginning at 10
a.m. Please note, if there are not enough agenda items to justify holding two meetings in
one week, items may be combined and addressed at either the Monday or Wednesday
meeting. There are weeks that the Board does not meet at all; much depends on the
Commissioners’ schedules and availability. If your item is time -sensitive or you need to
notice a specific date for a hearing or decision, please contact the Board’s Secretary.
The agenda request and backup documents should be submitted to the Board’s secretary
no later than Wednesday afternoon prior to the following week’s meetings. It can be
submitted as far in advance as you want.
If you are submitting a contract or other document where more than one original is
needed (for instance, one original for the County and one for the contractor), please
submit the correct number of original documents.
Unless your agenda item is an Order, Ordinance, Resolution or letter, a document
summary form is required as well.
Please also e-mail the agenda request form and the document summary form to the
Board Secretary so that minor changes can be made if needed.