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HomeMy WebLinkAbout2014-09-03 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, September 3, 2014 Page 1 of 7 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 3, 2014 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Darryl Nakahira, Sheriff’s Office; David Doyle, County Counsel; Joe Sadony, Melinda Campbell and Toby Cundell, I.T.; David Givans, Internal Auditor; Judith Ure, Administration; Roger Lee of EDCO; Jon Stark of REDI; and ten other citizens. Chair Baney opened the meeting at 10:00 a.m. __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. The Board acknowledged and thanked Melinda Campbell for her ten years of service to the County in the I.T. Department’s GIS section. Toby Cundell also has reached ten years, and had started out in web support. He now handles almost all things related to data, such as DIAL. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 3, 2014 Page 2 of 7 3. Before the Board was Consideration of Approval of Business Loan Conversions.  EnergyNeering  Medisiss (now Medline)  Central Oregon Truck Co. Judith Ure, Administration, and Roger Lee of EDCO, came before the Board. Ms. Ure gave an overview of the three requests for loan conversions. She said one other is in process but not quite ready. Since 2010, the County’s loan program has resulted directly in 515 jobs, with $546,000 loaned. Several loans have been converted to grants, and some repaid in all or part, as appropriate. Mr. Lee said the actual jobs have almost doubled beyond the commitment, which means the cost was about $500 per job. Jon Stark of REDI said this is a helpful tool to assist companies that need to expand or to come here, or to keep them here. Steve Bettis, Vice President of Operations for Medline, formerly Medisiss, said the numbers are important, as they went from 91 to 152 employees. In his view, more important is company health. Acquisition by Medline was possible because Medisiss was viable. Many companies come and go. This was a good acquisition, which has now made them one of the three major players in their field. There was another option for Medline, but they chose his company due to its health. Commissioner Unger thanked them for staying in Central Oregon. It is important that companies that are acquired be able to remain here. Mr. Bettis said the people make the company and they are pleased to be here. Paul Coil, CFO of Central Oregon Truck Company, said their commitment to the County was for 54 jobs. They brought 40 from Prineville and others from elsewhere. Headquarters is now at 64 people. The total employee count in Central Oregon is over 100, including drivers. The total employment count for the company was at 260 in January, and will be at 320 by the end of the year. The County helped them get into a new facility, as it was less costly than new construction, and this aided with their financial picture. They also wanted to be attractive to drivers who need appropriate training. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 3, 2014 Page 3 of 7 Chair Baney noted that they had an opportunity to leave the area and she appreciates them remaining here. She added that a little bit can go a long way. Mr. Coil said they appreciate the consideration they received. Mr. Stark stated that transportation is a key component for all industries, and this is, the largest carrier in the region. For all traded sector compani es, having a major carrier here assures raw materials get here and finished products go out. Mr. Coil said that many people do not realize that if they are traveling from central California to north of Portland, there is only seven miles difference between using Highway 97 or Interstate 5. For his company, there is no incremental cost to use the Highway 97 route. It is a unique opportunity to help people understand that they are not in the middle of nowhere. Highway 20 and Highway 97 are valuable links to major highways and markets. They are happy to be here for both personal and business reasons. Commissioner Unger thanked Mr. Coil for clarification regarding the Highway 97 and I-5 issue, as this can make a difference as to where companies locate. He is involved with transportation groups and it is important for all to understand this. Mr. Coil said that freight is a very big part of everyone’s lives. Freight and trucking touches almost everything that people use every day. He feels there is a bright future ahead for this industry. Benny Benson, President of Energyeering, stated that at the time of the application, they had 19 employees. They offered to bring in 17 more, but now have over 60. They are in the landfill to gas energy business and are national. The amount allotted was $2,000 per employee. Most are engineers and development specialists. A new employee requires about $5,000 or more for software licensing alone. In Sisters, they looked at a lot of land, and are involved in adding space. He suggested considering a forgivable loan plus, adding a bit more for administration and additional reporting. It all helps and is appreciated. Commissioner Unger thanked them for being in Sisters. He knows the company mentors students in the industry and are cutting edge. Mr. Benson said they enjoy living here and are happy to support their communities. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 3, 2014 Page 4 of 7 Chair Baney said at first they wondered if there was a need for this funding, and there was concern about using public dollars for this program. She is gratified to know that it has been successful and the risk is meaningful. UNGER: Move approval of a $48,000 loan conversion for Medline DEBONE: Second. VOTE: UNGER Yes. DEBONE: Yes. BANEY: Chair votes yes. UNGER: Move approval of a $50,000 loan conversion for Central Oregon Trucking. DEBONE: Second. VOTE: UNGER Yes. DEBONE: Yes. BANEY: Chair votes yes. DEBONE: Move approval of a $34,000 loan conversion for Energyeering. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Commissioner DeBone stated that this is a good example of cooperation and supporting the local economy, with multiple gains over what was expected. It has been a very successful program. __________________________ Before the Board was Consideration of Approval of the Consent Agenda. UNGER: Move approval. DEBONE: Second. VOTE: UNGER Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 3, 2014 Page 5 of 7 Consent Agenda Items 4. Board Signature of Document No. 2014-481, a Stormwater Maintenance Agreement with the City of Bend 5. Board Signature of Order No. 2014-019, Authorizing Designated Persons to Provide Custody and Secure Transportation Services for Allegedly Mentally Ill Persons 6. Chair Signature of Document No. 2014-459, a Family Drug Court Grant from the Criminal Justice Commission 7. Chair Signature of Document No. 2014-438, an Amendment to an Intergovernmental Agreement with the Oregon Health Authority regarding Funding for Community Addictions and Mental Health Services 8. Approval of Minutes:  Board Meetings of August 13, 25 and 27, 2014  Work Sessions of August 13, 25 and 27, 2014  Performance Management & Update, District Attorney’s Office, August 26, 2014 CONVENED AS THE GOVERNING BODY OF COUNTYWIDE LAW ENFORCEMENT DISTRICT 1 4. Before the Board was a Public Hearing and Consideration of Board Signature of Resolution No. 2014-105, Adopting an Addition to the 2014-15 Fee Schedule (for Notary Public Services) for Countywide Law Enforcement District 1. Chair Baney opened the public hearing. Darryl Nakahira and Christine Partain explained the item, relating to deeds of sale and certificates of sale of property. Mr. Nakahira indicated a person can obtain his or her own notary if desired. Ms. Partain added that other counties and the State either do not provide notary services, or charge for it. Being no testimony offered, Chair Baney closed the hearing. UNGER: Move approval. DEBONE: Second. VOTE: UNGER Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 3, 2014 Page 6 of 7 CONVENED AS THE GOVERNING BODY OF RURAL LAW ENFORCEMENT DISTRICT 2 5. Before the Board was a Public Hearing and Consideration of Board Signature of Resolution No. 2014-115, Adopting an Addition to the 2014-15 Fee Schedule (for Notary Public Services) for Rural Law Enforcement District 2. Chair Baney opened the public hearing. Being no testimony offered, she closed the hearing. DEBONE: Move approval. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 6. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $131,517.90. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 7. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District. There were no expenditures to approve for this District. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 8. Before the Board was Consideration of Approval ofWeekJy Accounts Payable Vouchers for Deschutes County in the Amount of $206,978.42. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. 9. ADDITIONS TO THE AGENDA Commissioner Unger said he was contacted by Linda Hayes-Gorman of the DEQ relating to air quality issues due to prescribed burning. He said they plan to develop a more robust public notification process in conjunction with the Forest Service. Chair Baney added that the DEQ and Forest Service both want to work with the County and others to create a better program. The goal is to protect communities, but this has been a historic year for wildfire issues, so it will take some time .. Being no other items brought before the Board, the meeting adjourned at 10:35 a.m. DATED this L{!!: Day of ~< 2014 for the Deschutes County Board of commiSSione~ Anthony DeBone, Vice Chair ATTEST: Alan Unger, Commissioner Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, September 3,2014 Page 7 of7 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, SEPTEMBER 3,2014 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Approval of Business Loan Conversions -Judith Ure & Representatives ofEDca }> EnergyNeering }> Medisiss }> Central Oregon Trucking Suggested Actions: Hear comments; consider whether to convert loans to grants. CONSENT AGENDA 4. Board Signature of Document No. 2014-481, a Stormwater Maintenance Agreement with the City of Bend 5. Board Signature of Order No. 2014-019, Authorizing Designated Persons to Provide Custody and Secure Transportation Services for Allegedly Mentally III Persons Board of Commissioners' Business Meeting Agenda Wednesday, September 3, 2014 Page 1 of6 6. Chair Signature of Document No. 2014-459, a Family Drug Court Grant from the Criminal Justice Commission 7. Chair Signature of Document No. 2014-438, an Amendment to an Intergovernmental Agreement with the Oregon Health Authority regarding Funding for Community Addictions and Mental Health Services 8. Approval of Minutes: • Board Meetings of August 13,25 and 27,2014 · Work Sessions of August 13,25 and 27,2014 · Performance Management & Update, District Attorney's Office, August 26, 2014 CONVENE AS THE GOVERNING BODY OF COUNTYWIDE LAW ENFORCEMENT DISTRICT 1 4. A PUBLIC HEARING and Consideration of Board Signature of Resolution No. 2014-105, Adopting an Addition to the 2014-15 Fee Schedule (for Notary Public Services) for Countywide Law Enforcement District 1 Suggested Actions: Open the public hearing and take testimony; move Board signature ofResolution No. 2014-105. CONVENE AS THE GOVERNING BODY OF RURAL LAW ENFORCEMENT DISTRICT 2 5. A PUBLIC HEARING and Consideration of Board Signature of Resolution No. 2014-115, Adopting an Addition to the 2014-15 Fee Schedule (for Notary Public Services) for Rural Law Enforcement District 2 Suggested Actions: Open the public hearing and take testimony; move Board signature ofResolution No. 2014-115. CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 6. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District Board of Commissioners' Business Meeting Agenda Wednesday, September 3,2014 Page2of6 CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 9. ADDITIONS TO THE AGENDA Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Monday, September 1 Most County offices will be closed to observe Labor Day Tuesday, September 2 5:00p.m. Bend Town Hall Candidates' Debate Volcanic Theater Pub, 70 SW Century Dr. Board of Commissioners' Business Meeting Agenda Wednesday, September 3,2014 Page 3 of6 Wednesday, September 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, September 4 9:00 a.m. Performance Management & Department Update Sheriff's Office, Part II Tuesday, September 9 6:30 p.m. Regular Joint Meeting with the City of Redmond Council Redmond City Hall Wednesday, September 10 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Thursday, September 11 12 noon Audit Committee Meeting Monday, September 15 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Tuesday, September 16 12 noon Boys & Girls Club Luncheon Event -St. Charles Medical Center 5:00p.m. County College Presentation Friday, September 19 8:00 a.m. State of the County Presentation -La Pine & Sunriver -Thousand Trails Resort Monday, September 22 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) 6:00 a.m. Deschutes County 4-H Leaders Association Reception -Fairgrounds Board of Commissioners' Business Meeting Agenda Wednesday, September 3, 2014 Page 4 of6 Wednesday, September 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, September 25 9:00 a.m. Performance Management & Department Update -Risk, Veterans Services and Law Library 5:30 p.m. Joint Meeting with the Planning Commission Agricultural Lands Continuation of Discussion regarding Monday, September 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, October 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, October 2 8:00 a.m. Regular Joint Meeting with the Sisters City Council Sisters City Hall Monday, October 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Tuesday, October 7 9:00 a.m. Performance Management & Department Update -9-1-1 County Service District 3:30 p.m. Local Public Safety Coordinating Council Meeting Wednesday, October 8 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 3, 2014 Page 5 of6 Monday, October 20 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, October 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, October 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, October 29 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Monday, November 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Tuesday, November 4 3:30 p.m. Local Public Safety Coordinating Council Meeting 5:00p.m. County College -Graduation; Election Night Wednesday, November 5 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, November 6 11 :00 a.m. Tri-County Commissioner Meeting -Redmond (Fair & Expo Center) Board of Commissioners' Business Meeting Agenda Wednesday, September 3, 2014 Page 60f6