HomeMy WebLinkAbout2014-09-10 Business Meeting MinutesFor Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 -www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, SEPTEMBER 10,2014
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
Present were Commissioners Anthony DeBone and Alan Unger; Commissioner
Tammy Baney was unable to attend. Also present were Tom Anderson, County
Administrator; Erik Kropp, Deputy County Administrator; and Chris Doty, Road
Department. Robin Edwards took the minutes.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was Consideration of Board Signature of Resolution No.
2014-116, Initiating Legalization Proceedings for a Portion of Neff Road.
Chris Doty gave an overview of the item, stating, "We're here to initiate
legalization for a portion of Neff Road just west of Powell Butte Hwy. This
legalization is a procedure used to clarify the right-of-way and boundaries if
one of3 things exists:
Minutes of Board of Commissioners' Business Meeting Wednesday, September to,2014
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Minutes of Board of Commissioners’ Business Meeting Wednesday, September 10, 2014
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1. If doubt exists as to the legal establishment of the road itself;
2. If the location cannot be accurately determined; or
3. As in the case of this stretch of road, if the traveled road does not conform to
County records.
“You’ll see the maps provided in your exhibits in the staff report show the
platted right-of-way not conforming to the location of Neff Rd. The
legalization process is established in ORS-368. Neff Rd. was originally
established in 1909, so it’s not uncommon for those older roads to not conform
to the County record. We see this all the time.
“We are keen on establishing and legalizing this section of the road because
we’ll be buying right-of-way soon from adjacent property owners to
accommodate the Powell Butte Hwy/Neff/Alfalfa project, so we need a center
line and established right-of-way, to then write legal descriptions and purchase
right-of-way.
“Before you are two items: Resolution 2014-116 initiates the legalization
proceedings and sets the public hearing for October 22. The second, Board
Order 2014-021, authorizes the road official to file a report and provide notice
to the adjacent property owners of the October 22 hearing. After the hearing,
you will be presented with another order for your approval. Pending that
approval, we will then file the appropriate documentation to establish the right-
of-way as legalized, and then we can begin to purchase right-of-way for the
project.”
Commissioner DeBone inquired, “Is this utilizing the existing center line?
There’s a road and intersection, and on a map it’s just a little bit different than
how it has been paved and utilized - is that the history?” Mr. Doty replied,
“Correct; the right-of-way records do not conform to the location of the road or
the tax lot maps. We take the center line of the road, establish the 60-foot right-
of-way of Neff, with 30 feet each side, and legalize that description.”
Tom Anderson inquired why the original right-of-way has such a severe jog in
it. Mr. Doty said it was due to a rock outcropping; they intended to go around
it, then just went through it. It’s typical of the time that they constructed the
roads in the easier location based on the early 1900’s road construction
technology that was in place.
Minutes of Board of Commissioners’ Business Meeting Wednesday, September 10, 2014
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Mr. Anderson said that Mr. Doty may want to point out that it’s not that we
built the road in the wrong place outside the right-of-way, it’s that the right-of-
way was ‘cockeyed’ to begin with, and this will make the road line up.
UNGER: Move signature of Resolution No. 2014-116.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
4. Before the Board was Consideration of Board Signature of Order No.
2014-021, Causing a Portion of Neff Road in Deschutes County to be
Surveyed, Causing the County Road Official to File a Report on the Matter
and Causing Notice of the Legalization Process for Neff Road to be
Provided.
UNGER: Move signature of Order No. 2014-021.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
5. Before the Board was Consideration of Signature of Letters Appointing
Individuals to the Deschutes County Audit Committee: Shaun Armstrong,
through June 30, 2016; and Lindsey Lombard, through June 30, 2015.
Commissioner DeBone noted they are adding two Audit Committee members
today. Alan was on the committee that interviewed three people for these two
positions. He said that what these two people bring to the Audit Committee is
an operational component within Shaun Armstrong’s job description that will
help bring a different voice to some of the things that our Auditor does. There
are a lot of people on the Audit Committee who understand numbers, but a lot
of things that David Givans deals with is how well the County functions and
how we can make it better. Lindsey Lombard is with local government, and we
need that perspective.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Wednesday, September 10, 2014
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__________________________
Before the Board was Consideration of Approval of the Consent Agenda.
Commissioner DeBone asked for a change to the minutes of the September 3
work session, clarifying his participation in a Portland conference regarding
alternative fuels.
UNGER: Move approval as amended.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Consent Agenda Items
6. Approval of Minutes:
Business Meeting of September 3, 2014
Work Session of September 3, 2014
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
4. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$20,492.81.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
5. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $439.77.
Ta
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
6. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $626,166.80.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Being no other items brought before the Board, the meeting adjourned at
10:15 a.m.
DATED this Z1l!:J Day of ~/U~ 2014 for the
Deschutes County Board of Commission rs.
Anthony DeBone, Vice Chair
ATTEST:S~~:
Alan Unger, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, September 10 , 2014
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, SEPTEMBER 10, 2014
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the official record ofthat hearing.
3. CONSIDERATION of Board Signature of Resolution No. 2014-116,
Initiating Legalization Proceedings for a Portion of Neff Road George Kolb,
Road Department
Suggested Action: Move Board signature ofResolution No. 2014-116.
4. CONSIDERATION of Board Signature of Order No. 2014-021, Causing a
Portion of Neff Road in Deschutes County to be Surveyed, Causing the County
Road Official to File a Report on the Matter and Causing Notice of the
Legalization Process for Neff Road to be Provided -George Kolb, Road
Department
Suggested Action: Move Board signature ofOrder No. 2014-021.
Board of Commissioners' Business Meeting Agenda Wednesday, September 10,2014
Page 1 of5
CONSENT AGENDA
5. Signature of Letters Appointing Individuals to the Deschutes County Audit
Committee: Shaun Armstrong, through June 30, 2016; and Lindsey Lombard,
through June 30, 2015
6. Approval of Minutes:
• Business Meeting of September 3, 2014
• Work Session of September 3,2014
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
4. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
5. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
6. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
7. ADDITIONS TO THE AGENDA
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.bakerCti1deschutes.org.
Board of Commissioners' Business Meeting Agenda Wednesday, September 10, 2014
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PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Wednesday, September 10
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
5:00 p.m. Meet & Greet New Redmond Airport Director, Powerhouse Rd., Bend
Thursday, September 11
12 noon Audit Committee Meeting
Monday, September 15
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Tuesday, September 16
12 noon Boys & Girls Club Luncheon Event -St. Charles Medical Center
5:00p.m. County College Presentation
Friday, September 19
8:00 a.m. State of the County Presentation -La Pine & Sunriver -Thousand Trails Resort
Monday, September 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
6:00a.m. Deschutes County 4-H Leaders Association Reception Fairgrounds
Board of Commissioners' Business Meeting Agenda Wednesday, September 10,2014
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Wednesday, September 24
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Thursday, September 25
9:00 a.m. Performance Management & Department Update -Risk, Veterans Services and Law
Library
5:30p.m. Joint Meeting with the Planning Commission -Continuation of Discussion regarding
Agricultural Lands
Monday, September 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, October 1
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, October 2
8:00 a.m. Regular Joint Meeting with the Sisters City Council-Sisters City Hall
Monday, October 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Tuesday, October 7
9:00 a.m. Performance Management & Department Update -9-1-1 County Service District
3:30 p.m. Local Public Safety Coordinating Council Meeting
Wednesday, October 8
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, September 10, 2014
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Monday, October 20
10:00 a.m. Board of Commissioners' Business Meeting
I :30 p.m. Administrative Work Session could include executive session(s)
Wednesday, October 22
10:00 a.m. Board of Commissioners' Business Meeting
I :30 p.m. Administrative Work Session could include executive session(s)
Monday, October 27
10:00 a.m. Board of Commissioners' Business Meeting
I :30 p.m. Administrative Work Session could include executive session(s)
Wednesday, October 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session could include executive session(s)
Monday, November 3
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Tuesday, November 4
3:30 p.m. Local Public Safety Coordinating Council Meeting
5:00 p.m. County College -Graduation; Election Night
Wednesday, November 5
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, November 6
11 :00 a.m. Tri-County Commissioner Meeting -Redmond (Fair & Expo Center)
Board of Commissioners' Business Meeting Agenda Wednesday, September 10,2014
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