HomeMy WebLinkAboutRes 077 - Transfer Approp - Fair-Expo FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of September 15, 2014
Please see directions for completing this document on the next page.
DATE: September 3, 2014
FROM: Wayne LowrYft{ Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Res01ution #2014-077, transfer of appropriation in the Deschutes
County Fair & Expo Center Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-077. The Personnel category in the Fair & Expo Fund will be
increased by $95,758 due to the addition of a Food and Beverage Manager position (1.00 FTE). The
Food and Beverage contract held by Premier Service Group expired on 8/31114 and was not renewed.
This position was not anticipated when the FY 2015 original budget was adopted.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Personnel for $95,758 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-077.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
Dan Despotopulos, Fair & Expo Center 548-2711
REVIEWED
LEGAL COUNSEL
For Recording Starn Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2014-2015 RESOLUTION NO. 2014-077 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is a request from the Fair & Expo Center requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 618-9600-501.97-01 Deschutes County Fair & Expo Center,
Contingency $ 95.758
TO: 618-9600-454.15-65 Deschutes County Fair & Expo Center,
Food & Beverage Manager (1.00 FTE) $ 63,370
TO: 618-9600-454.21-10 Deschutes County Fair & Expo Center,
Life/Long Term Disability $ 319
TO: 618-9600-454.21-50 Deschutes County Fair & Expo Center,
Health/Dental Insurance $ 17,750
TO: 618-9600-454.22-01 Deschutes County Fair & Expo Center,
FICA/Medicare $ 4,765
TO: 618-9600-454.23-01 Deschutes County Fair & Expo Center,
PERS -Employee/Employer $ 9,201
TO: 618-9600-454.25-01 Deschutes County Fair & Expo Center,
Unemployment Insurance $ 353
PAGE I OF 2·RESOLt:TION NO, 2014'()77 (09/15114)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____---day of September, 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEB ONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
PAGF 2 OF 2-RESOLCTION NO, 2014-077 (09/15/14)
Lacy Nichols
From: Dan Despotopulos
Sent: Thursday, July 03, 2014 1 :45 PM
To: Lacy Nichols; Jeanine Faria; Wayne Lowry
Cc: Teri Maerki
Subject: RE: Forms for Food and Bev Manager Budget Adjustment
Attachments: 20140703154504.pdf
All:
I have attached an appropriation transfer for a new hire at the Fair & Expo Center. Could you please prepare the request
and let me know if you have any question.
Thanks,
Dan
Teri, I changed the title from Fair Food & Bevergae Manager to Fair/Expo!
From: Teri Maerki
Sent: Thursday, July 03, 2014 1:09 PM
To: Dan Despotopulos
Subject: Forms for Food and Bev Manager Budget Adjustment
Attached is the position cost estimate and the appropriation transfer request for the new position you have asked for.
You will need to completed the appropriation transfer request by filling in the reason for this budget adjustment request
in the appropriate area.
Once you have done that, send a new email with both forms attached to Wayne Lowry, Jeanine Faria and Lacy Nichols
asking for a resolution to be prepared.
You should mention in the email:
(1) this FTE increase was approved by (Tom ... Erik?)
(2) the pOSition is estimated to be filled in September,
(3) and the resolution number assigned to this adjustment is 2014-077.
Any questions, give me a call.
rerv Mcurk.it
Deschutes County Finance Department
Financial/Budget Analyst
1300 NW Wall Street, Suite 200
Bend, OR 97701
Voice (541)388·6536
Fax (541)749-2909
1
Deschutes County
Appropriation Transfer Request
Item Line Number
Item (HTE 14 digit code)
1 618-9600-453.15-65
2 618-9600-453.21-10
3 618-9600-453.21-50
4 618-9600-453.22-01
5 618-9600-453.23-01
6 618-9600-453.25-01
7 618-9600-501.97-01
8
TOTAL
Category Descri~ion
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt, Temp
Contingency) Help, Computer Hardware)
Personnel Services Fair Food & Beverage Manager
Personnel Services Life/Long Term Disability
Personnel Services Health/Dental Insurance
Personnel Services FICAIMed icare
Personnel Services PERS-Employee/Employer
Personnel Services Unemployment Insurance
Contingency Contingency
Current
Budgeted Revised
Amount To (From) Budget
-63,370 63,370
2,867 319 3,186
157,530 17,750 175,280
44,733 4,765 49,498
97,208 9,201 106,409
3,128 353 3,481
218,814 (95,758) 123,056
-
524,280 -524,280
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The Food/Beverage contract held by Premier Service Group for several years is due to expire on August 31, 2014. The Fair & Expo Center will
recruit and hire a full-time Food/Beverage Manager to oversee the Food/Beverage operation. The recruitment for this position should begin by
the middle of July 2014 with a nE!VV hire in place by §E!ptE!mber 8,2014. ,.hi!,) position has bE!E!n CiPproved by the CountyAdminstrator and
Fund:
Dept
Requested by:
Date:
618-Fair and Expo
96-Fair & Expo
Dan Despotopulos
7/3/2014
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Revised 112212014 Deschutes County
Estimate of Personnel Cost
FY 2015
IPay/Benefits
Position Name/ Number I Grade/Step IHourly Rate I Hours Months (FY 2015)
Food & Beverage Manager K/2 $ 30.4667 173.33 12 $ 63.369.52
Longevity .
.
Annual Wages 63,369.52
Disability 196.42
Life Insurance 122.86
Health Insurance $1,479.20 per Month (Full Time) 17,750.40
FICA 7.65% of wages 4.765.15
OPSRP GS (14.52%) 9.201.25
Unemployment 1.41% ofthe first $25.000 352.50
Benefits Total 32,388.58
Total Wages and Benefits $ 95,758.10