HomeMy WebLinkAboutRes 120 - Transfer Appropr - Health-Behav HealthDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of September 15,2014
Please see directions for completing this document on the next page.
DATE: September 4, 2014
FROM: Wayne Lowry~' Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-120, transfer of appropriations within the Public
Health and Behaviorah Health Funds.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-120. Due to a reassignment of departmental responsibilities, it was
determined that three Medical Office Assistant positions (I .50 FTE) budgeted in Public Health
(Fund 259) should be reallocated to Behavioral Health (Fund 275). A transfer of appropriation within
the Personnel category of each fund is required.
FISCAL IMPLICATIONS:
A transfer of appropriation within the Public Health and Behavioral Funds Personnel category is
necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-120.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
Jane Smilie, Behavioral Health 322-7502
Sherri Pinner, Behavioral Health 322-7509
REVIEWED
LEGAL COUNSEL
For Recording Stamp On1 '
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2014-2015 RESOLUTION NO. 2014-120 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from Health Services requesting a transfer of appropriations,
and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 259-2000-441.18-98 Deschutes County Public Health Department,
Medical Office Assistant (-1.50 FTE) $ 50,544
FROM: 259-2000-441.21-10 Deschutes County Public Health Department,
Life/Disability $ 226
FROM: 259-2000-441.21-50 Deschutes County Public Health Department,
Health/Dental $ 31,171
FROM: 259-2000-441.22-01 Deschutes County Public Health Department,
FI C A/Medicare $ 3,785
FROM: 259-2000-441.23-0 I Deschutes County Public Health Department,
PERS -Employee/Employer $ 7,339
TO: 275-2200-444.18-98 Deschutes County Behavioral Health Department,
Medical Office Assistant (1.50 FTE) $ 50,544
TO: 275-2200-444.21-10 Deschutes County Behavioral Health Department,
Life/Disability $ 226
TO: 275-2200-444.21-50 Deschutes County Behavioral Health Department,
Health/Dental $ 31,171
PAGE 1OF 2-RESOLLTION NO 2014-120 (09115114)
TO: 275-2200-444.22-01 Deschutes County Behavioral Health Department,
FICA/Medicare $ 3,785
TO: 275-2200-444.23-01 Deschutes County Behavioral Health Department,
PERS Employee/Employer $ 7,339
FROM: 275-2200-501.97-01 Deschutes County Behavioral Health Department,
Contingency $ 93,065
TO: 259-2000-501.97-01 Deschutes County Public Health Department,
Contingency $ 93,065
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____th day of September, 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE. Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2·RESOLCTJ0"4 NO. 2014·120 (0911 5114)
1
I Lacy Nichols
From: Sherri Pinner
Sent: Friday, August 15, 20149:50 AM
To: Wayne Lowry
Cc: Lacy Nichols; Teri Maerki; Tracy I Scott; Danielle Fegley; Jeanine Faria; David Inbody; Jane
Smilie
Subject: BH and PH appropriation transfers -MOA's
Attachments: BH add 1.5 fte MOA, Henry, Bell and unfilled.xls; PH remove 1.5 fte MOA Henry, Bell and
unfilled. xis
Health Services currently has 1.5 Medical Office Assistants budgeted 100% in Fund 259 -Public Health Operations. We
received approval from Tom Anderson during the week ending 7/25/14 to move these positions to Fund 275
Behavioral Health Operations. An appropriation transfer removing this fte from Fund 259 is included.
These medical office assistant authorizations numbers are #10, #18 and #19 in Fund 259. On or around August 20, 2014,
Cindy Bell (auth #10 in fund 259) will begin working in Behavioral Health.
Teri -In Fund 275, please allocate what was #10 and #18 in Fund 259 to project code MATRS, our Annex program.
Please allocate what was #19 in Fund 259 50% to MCCl and 50% to MATST for our South County Hub location. At this
time, I do not know if these positions will be hired as part time or full time positions. Please reply with the new
authorization numbers in Fund 275.
Danielie -Once we know the new authorization numbers in Fund 275, please assign Cindy Bell to the authorization
number that is allocated 50% MCCl and 50% MATST.
Tom Anderson approved this request during the week ending 7/25/14.
Please let me know if you have any questions.
Thank you,
Sherri Pinner
Business Manager
Deschutes County Health Services
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.
1
REQUIREMENTS
Line Number Category
Project
Code I (Pers, M&S, Cap Out, Contingency)
Personnel Services
Personnel Services
Personnel Services
Personnel Services
Personnel Services
Contingency
8
9
Description
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
(-1.5fte)
TOTAL
Current Budgeted
Amount
334,100
22,130
1,368,291
344,600
697,094
1,241,893
4,008,108
To (From)
(50,544)
(226)
(31,171)
(3,785)
(7,339)
93,065
Revised
21,904
1,337,120
340,815
689,755
1,334,958
4,008,108
This appropriation transfer is requested for the following reason:
Health Services currently has a 1.5 Medcial Office Assistants budgeted 100% in Fund 259 -Public Health Operations. We received approval from Tom Anderson during the week
ending 7/25/14 to move these positions to Fund 275 -Behavioral Health Operations. An appropriation transfer adding this fte to Fund 275 will follow.
These medical office aSSistant authorizations numbers are #10, #18 and #19 in Fund 259.
Tom Anderson approved this request during the week ending 7/25/14.
Fund:
Dept:
Requested by:
Date:
259
Health Services -Public Health
Sherri Pinner
8/15/2014
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REQUIREMENTS
line Number Category Description
Item (HTE 14 digit code)
Project
Code (Pers, M&S, Cap Out, Contingency)
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current Budgeted
Amount To (From)
Revised
Budget
1 275-2200-444.18-98 Personnel Services Medical Office Assistants (+1.5 fte) -50,544 50,544
2 275-2200-444.21-10 Personnel Services Life/Long Term Disability 47,739 226 47,965
3 275-2200-444.21-50 Personnel Services Health Benefits Trust 2,888,649 31,171 2,919,820
4 275-2200-444.22-01 Personnel Services FICA/Medicare 712,041 3,785 715,826
5 275-2200-444.23-01 Personnel Services PERS -Employee/Employer 1,420,981 7,339 1,428,320
6 275-2200-501.97-01 Contingency Contingency 3,175,976 (93,065) 3,082,911
7
8 -
9
TOTAL 8,245,386 -8,245,386
This appropriation transfer is requested for the following reason:
Health Services currently has 1.5 Medical Office Assistants budgeted 100% in Fund 259 -Public Health Operations. We received approval from Tom Anderson during the week
ending 7/25/14 to move these positions to Fund 275 -Behavioral Health Operations. An appropriation transfer removing this fte from Fund 259 has been submitted.
These medical office assistant authorizations numbers are #10, #18 and #19 in Fund 259.
Teri -please allocate #10 & #18 and to project code MATRS, our Annex program. Please allocate #1950% to MCCL and 50% to MATST for our South County Hub location.
Tom Anderson approved this request during the week ending 7/25/14.
Fund:
Dept:
Requested by:
Date:
275
Health Services Behavioral Health
Sherri Pinner
8/15/2014