HomeMy WebLinkAbout2014-09-24 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Wednesday, September 24, 2014
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For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, SEPTEMBER 24, 2014
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; George Kolb, Road Department; Laurie Craghead, County
Counsel; Cynthia Smidt, Community Development; and two other citizens.
Chair Baney opened the meeting at 10:00 a.m.
__________________________
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was Consideration of Board Approval of Document No.
2014-513, a Services Agreement for a New Medical Examiner.
This item was delayed until the September 29 business meeting.
Minutes of Board of Commissioners’ Business Meeting Wednesday, September 24, 2014
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4. Before the Board was a Public Hearing on Ordinance No. 2014-020,
Allowing a Cell Tower as a Conditional Use in the Sunriver Community
General Zone.
Chair Baney read the opening statement. The Commissioners had no conflicts
of interest or bias to disclose. There were no challenges from the audience.
Cynthia Smidt gave an overview of the Ordinance, using a PowerPoint
presentation. (A copy of the presentation is attached for reference.)
There was concern voiced by one resident, but a conditional use permit is
needed and there will be adequate opportunity to testify. The Planning
Commission is supportive, but one Planning Commissioner recused himself
since he lives in the subject area.
Commissioner Unger asked for clarification about tower height and co -location.
Ms. Smidt said this will all be addressed at the next step in the process. Chair
Baney stated that it appears they have to show that the need exists.
Commissioner DeBone asked about the visual impact; Ms. Smidt stated that the
Sunriver community will weigh in on how this is handled.
Meridee Pabst, an attorney representing the applicant, said that AT&T has been
working with the Sunriver Homeowners’ Association to find a suitable location,
and this site seems to be agreeable to all. The SROA has submitted a letter of
support. From a policy perspective, this change allows more flexibility in the
community to cover their service needs. Sunriver owns all the land involved
and controls the building process.
Chair Baney asked about the community process followed. Ms. Pabst stated
that this would happen on two tracks: continuing discussion with the property
owner; and AT&T is developing material for a community meeting to be held
during the 90-day period until the Ordinance is in place. It will be well noticed
and set at a time available to many.
Laurie Craghead stated that there are federal guidelines and protections for cell
towers, and there are some issues that the County cannot control.
Commissioner DeBone asked if there would be just one structure. Ms. Pabst
said they plan on just one, but others could be added. At this time, this
proposed location will meet the needs of AT&T. However, carriers change, as
does technology.
Minutes of Board of Commissioners’ Business Meeting Wednesday, September 24, 2014
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Commissioner DeBone is sensitive to the one letter of opposition.
Commissioner Unger feels that there will be adequate opportunity for input
during the process. He is pleased that Sunriver has control over the properties
and will work towards a good outcome. Chair Baney added that cell service is
important, but critically so for public safety reasons.
Being no further testimony, the Chair closed the hearing.
DEBONE: Move first reading by title only of Ordinance No. 2014-020.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Chair Baney conducted the first reading of the Ordinance. The second reading
will take place no sooner than two weeks from today.
5. Before the Board was Consideration of Board Signature of Resolution No.
2014-078, Approving the Acquisition of Right-of-Way on Powell Butte
Highway, Neff Road and Alfalfa Market Road for the Future Construction
of a Roundabout.
George Kolb gave an overview of the Resolution. The project is high priority
due to the crash rate and incident of injuries. It is budgeted for this year. The
Resolution allows the Department to negotiate with the property owners
regarding some of the right-of-way issues. There is a consultant being retained
to handle some of this process.
UNGER: Move Board signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
__________________________
Before the Board was Consideration of Approval of the Consent Agenda.
Chair Baney asked that she has not had a chance to review the minutes.
Minutes of Board of Commissioners’ Business Meeting Wednesday, September 24, 2014
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UNGER: Move approval of the Consent Agenda with the exception of the
minutes.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
6. Board Signature of Letters Appointing County Residents to Two Pools from
which the County Clerk Will Select Members of the Board of Property Tax
Appeals
7. Board Signature of Document No. 2014-486, Extending a Lease for Server
Space to the State of Oregon
8. Board Signature of a Letter Accepting the Resignation of Robert Marheine from
the Weed Advisory Board, and Thanking Him for His Service
9. Board Signature of Letters regarding Deschutes River Recreation Homesites
Special Road District #1: Accept the Resignation of Mike Clark, and Thanking
Him for His Service; and Appointing Dawn M. Sofich, through December 31,
2015
10. Discretionary Grant Application Approval:
Arts Central (Fundraising Event) for $1,500
Leadership Redmond for $1,200
11. Approval of Humm Kombucha Company Forgivable Business Loan Request in
the Amount of $50,000
12. Approval of Minutes:
Business Meeting of September 10 and 15, 2014
Work Session of September 10 and 15, 2014
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$15,629.69.
Minutes of Board of Commissioners’ Business Meeting Wednesday, September 24, 2014
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DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $1,108.97.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,026,396.72.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
16. ADDITION TO THE AGENDA
Commissioner Unger said that several Commissioners from Region 4 will be
meeting tomorrow to discuss workforce i ssues, along with experts in this field.
The meeting will be held in the Board conference room.
Being no other items brought before the Board, the meeting adjourned at
10:35 a.m.
DATEDthis ;}t;J!J DaYOf~t~ 2014 for the
Deschutes County Board of Commission s.
Anthony DeBone, Vice Chair
ATTEST:
Alan Unger, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, September 24,2014
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BOARD OF COMMISSIONERS' MEETING
Date ~ /2-'-{..
Address
Phone #s
E-mail address
0InFavor D NeutrallUndecided D Opposed
Submitting written documents as part of testimony? DYes ONo
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, SEPTEMBER 24,2014
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the official record ofthat hearing.
3. CONSIDERATION of Board Approval of Document No. 2014-513, a
Services Agreement for a New Medical Examiner -Mary Anderson, District
Attorney's Office
Suggested Action: Move approval ofDocument No. 2014-513.
4. A PUBLIC HEARING and Consideration of First Reading of Ordinance No.
2014-020, Allowing a Cell Tower as a Conditional Use in the Sunriver
Community General Zone -Cynthia Smidt
Suggested Actions: Open public hearing; take testimony; ifappropriate, move
first reading ofOrdinance No. 2014-020.
Board of Commissioners' Business Meeting Agenda Wednesday, September 24,2014
Page 1 of6
5. CONSIDERATION of Board Signature of Resolution No. 2014-078,
Approving the Acquisition of Right-of-Way on Powell Butte Highway, Neff
Road and Alfalfa Market Road for the Future Construction of a Roundabout
George Kolb, Road Department
Suggested Action: Move Board signature ofResolution No 2014-078.
CONSENT AGENDA
6. Board Signature of Letters Appointing County Residents to Two Pools from
which the County Clerk Will Select Members of the Board of Property Tax
Appeals
7. Board Signature of Document No. 2014-486, Extending a Lease for Server
Space to the State of Oregon
8. Board Signature of a Letter Accepting the Resignation of Robert Marheine
from the Weed Advisory Board, and Thanking Him for His Service
9. Board Signature of Letters regarding Deschutes River Recreation Homesites
Special Road District #1: Accept the Resignation of Mike Clark, and Thanking
Him for His Service; and Appointing Dawn M. Sofich, through December 31,
2015
10. Discretionary Grant Application Approval:
• Arts Central (Fundraising Event) for $1,500
• Leadership Redmond for $1,200 I
11. Approval ofHumm Kombucha Company Forgivable Business Loan Request in
the Amount of $50,000 \
12. Approval of Minutes:
• Business Meeting of September 10 and 15,2014
• Work Session of September 10 and 15,2014
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
!
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Board of Commissioners' Business Meeting Agenda Wednesday, September 24, 2014
Page 2 of5
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
16. ADDITIONS TO THE AGENDA
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org.
PLEASE NOTE: At any time during this meeting, an executive session could be caIled to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. \
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FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated Jfyou have questions
regarding a meeting, please call 388-6572.)
Monday, September 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
6:00 a.m. Deschutes County 4-H Leaders Association Reception -Fairgrounds
Board of Commissioners' Business Meeting Agenda Wednesday, September 24, 2014
Page 3 of5
Wednesday, September 24
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, September 25
9:00a.m. Performance Management & Department Update -Risk, Veterans Services and Law
Library
5:30 p.m. Joint Meeting with the Planning Commission Continuation of Discussion regarding
Agricultural Lands
Monday, September 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, October 1 !
10:00 a.m. Board of Commissioners' Business Meeting I
1:30 p.m. Administrative Work Session -could include executive session(s)
f
5:30 p.m. Sheriffs Office Jail Expansion Open House
Thursday, October 2 \
8:00 a.m. Regular Joint Meeting with the Sisters City Council-Sisters City Hall I
f
Monday, October 6
10:00 a.m. Board of Commissioners' Business Meeting ~
i,
1:30 p.m. Administrative Work Session -could include executive session(s)
Tuesday, October 7
9:00 a.m. Performance Management & Department Update -9-1-1 County Service District
3:30 p.m. Local Public Safety Coordinating Council Meeting
Wednesday, October 8
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, September 24,2014
Page 4 of5
Monday, October 20
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, October 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, October 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, October 29
10:00 a.m. Board of Commissioners' Business Meeting
1 :30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 3
10:00 a.m. Board of Commissioners' Business Meeting
1 :30 p.m. Administrative Work Session could include executive session(s)
Tuesday, November 4
3:30 p.m. Local Public Safety Coordinating Council Meeting \
5:00 p.m. County College -Graduation; Election Night
Wednesday, November 5
10:00 a.m. Board of Commissioners' Business Meeting
1 :30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 6
11 :00 a.m. Tri-County Commissioner Meeting -Redmond (Fair & Expo Center)
Board of Commissioners' Business Meeting Agenda Wednesday, September 24,2014
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