HomeMy WebLinkAboutDoc 544 - Intent to Award - Cell 6Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of October 20, 2014
DATE: October 2,2014
FROM: Thrun Schimke Solid Waste 317-3177
TITLE OF AGENDA ITEM:
Consideration of Chair Signature of Document No. DC2014-544 Intent to Award Contract to Tapani,
Inc. for construction of Cell 6 at Knott Landfill
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
The Department of Solid Waste opened bids for the construction of Cell 6 at Knott Landfill on
September 30,2014. Eight bids were received. A spreadsheet showing bid details from all proposers is
attached. Tapani, Inc. from Battle Ground, W A is the apparent low bidder for the project with a bid of
three million ninety nine thousand and ten dollars. Issuing this notice of intent to award will start a 7
day protest period. If no protest is filed, contract award is made without further action by the Board of
Commissioners.
FISCAL IMPLICATIONS:
Tapani, Inc. bid was below the engineers estimate for the job and adequate funds have been funded for
the project
RECOMMENDATION & ACTION REQUESTED:
Tapani, Inc. has met all the requirements for submitting a bid on the project. They have experience in
landfill cell construction. I recommend Chair signature of Document No. DC2014-544
ATTENDANCE: Timm Schimke
DISTRIBUTION OF DOCUMENTS:
Fax and mail doocuments to bidders list included in the Notice.
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Board of Cou Commissioners
P.O. Box 6005 • Bend, OR 97708-6005
1300 NW Wall St, Suite 206 • Bend, OR 97701-1960
(541) 388-6570· Fax (541) 385-3202
www.deschutes.org
board@deschutes.orgOctober 20,2014
Tammy Baney
Anthony DeBone
Alan Unger
Sent via facsimile (360) 687-7968 & First Class Mail
Tapani, Inc.
PO Box 1900
Battle Ground, WA 98604
RE: Knott Landfill Cell 6 Construction Project
NOTICE OF INTENT TO AWARD CONTRACT
On October 20,2014, the Board of County Commissioners of Deschutes County,
Oregon, considered proposals for the above-referenced project. The Board of County
Commissioners determined that the successful bidder for the project was Tapani, Inc. of
Battle Ground, Washington with a bid of Three Million, Ninety-nine Thousand, Ten and
00/100 Dollars ($3,099,010.00)
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative
Rule (OAR) 137-047-0610. A copy of this Notice is being provided to each firm or
person that submitted a bid or proposal for the project. Any firm or person which
believes that they are adversely affected or aggrieved by the intended award of contract
set forth in this Notice may submit a written protest within seven (7) calendar days after
the issuance of this Notice of Intent to Award Contract to the Board of County
Commissioners of Deschutes County, Oregon, at Deschutes Services Building, 1300
NW Wall Street, Bend, Oregon 97701. The seven (7) calendar day protest period will
expire at 5:00 PM on October 27,2014.
Any protest must be in writing and specify any grounds upon which the protest is based.
If a protest is filed, a hearing will be held at 10:00 a.m. on November 3,2014 before the
Board of County Commissioners of Deschutes County Oregon, acting as the Contract
Review Board, in the Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon
97701.
DC 2 0 14 - 5 4 L:.
Document No. DC2014-544
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner
Tapani, Inc.
October 20, 2014
Page 2
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the County unless the Board of
County Commissioners, for good cause, rescinds this Notice before the expiration of the
protest period. The successful bidder on a Deschutes County project is required to
execute three (3) copies of the Contract, which will be provided when the bids are
finally determined. In addition to the execution of Contract, the contractor will be
required to provide a performance bond, payment bond, and certificate(s) of insurance
with endorsements naming Deschutes County as an additional insured.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to the Contractor
along with a notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Deschutes County
Legal Counsel Bend, OR 97701, telephone (541) 388-6625 or FAX (541) 383-0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Tammy Baney, Chair
Enclosures: OAR 137-047-610
cc w/enc: Transmitted by First Class Mail, Facsimile and E-Mail on October 20,2014 to:
See attached List
Document No. DC2014-544
Bidders' List
Knott Landfill Cell 6 Construction Project
Tapani, Inc.
PO Box 1900
Battle Ground, WA 98604
Phone: (360) 687-1148
FAX: (360) 687-7968
e-mail Address:stevent@tapani.com
Rotschy, Inc.
9210 NE 62 nd Ave
Vancouver, WA
Phone: (360) 334-3100
FAX: (360) 334-3101
e-mail Address:estimator@rotschYinc.com
M.A. DeAtley Construction, Inc.
829 Evans Road
Clarkston, WA 99403
Phone: (509) 751-1580
FAX: (509) 751-1922
e-mail Address:scott@madcon.net
Taylor Northwest, LLC
18500 Bull Springs Road
Bend, OR 97701
Phone: (541) 382-7887
FAX: (541) 382-3505
e-mail Address:jbarden@taylornw.com
Shamrock Northwest Construction, Inc.
61282 Splendor Lane
Bend, OR 97702
Phone: (541) 639-7545
FAX: NONE
e-mail address:shamrocknwconst@gmail.com
K&E Excavating, Inc.
3871 Langley Street, SE
Salem, OR 97317
Phone: (503) 399-4833
FAX: (503) 779-1192
e-mail address:chad@keex.net
Nutter Corporation
7211-A 43rd Ave
Vancouver, WA 98661
Phone: (360) 573-2000
FAX: (360) 576-8484
e-mail address:summerp@nuttercorp.com
DelHur Industries, Inc.
30607 Oldfield Street
Hermiston, OR 97838
Phone: (541) 567-8693
FAX: (541) 567-0369
Email address:ywhitbeck@delhur.com
Document No. DC2014-544
The Oregon Administrative Rules
DEPARTMENT OF JUSTICE
DIVISION 47
Public Procurement for Goods or Services
137-047-0610
Notice of Intent to Award
(I) Notice ofIntent to Award. The Contracting Agency shall provide Written notice of its intent to Award to all
Bidders and Proposers pursuant to ORS 279B.135 at least seven (7) Days before the Award of a Contract, unless the
Contracting Agency determines that circumstances require prompt execution of the Contract, in which case the
Contracting Agency may provide a shorter notice period. The Contracting Agency shall document the specific
reasons for the shorter notice period in the Procurement file.
(2) Finality. The Contracting Agency's Award shall not be final until the later of the following:
(a) The expiration of the protest period provided pursuant to OAR 137-047-0740; or
(b) The Contracting Agency provides Written responses to all timely-filed protests denying the protests and
affIrming the A ward.
Stat. Auth.: ORS 279A.065 & ORS 279B.l35
Stats. Implemented: ORS 279B.135
Hist.: DOJ 11-2004, f. 9-1-04, cert. ef. 3-1-05
137-047-0740
Protests and Judicial Review of Contract Award
(I) Purpose. An Offeror may protest the Award of a Contract, or the intent to Award of a Contract, whichever occurs
first, if the conditions set forth in ORS 279BAI 0(1) are satisfied. An Offeror must file a Written protest with the
Contracting Agency and exhaust all administrative remedies before seeking judicial review of the Contracting
Agency's Contract Award decision.
(2) Delivery. Unless otherwise specified in the Solicitation Document, an Offeror must deliver a Written protest to
the Contracting Agency within seven (7) Days after issuance of the notice of intent to Award the Contract.
(3) Content of Protest. An Offeror's Written protest shall specify the grounds for the protest to be considered by the
Contracting Agency pursuant to ORS 279BAI0(2).
(4) Contracting Agency Response. The Contracting Agency shall not consider an Offeror's Contract Award protest
submitted after the time line established for submitting such protest under this rule, or such different time period as
may be provided in the Solicitation Document. The Contracting Agency shall issue a Written disposition of the
protest in a timely manner as set forth in ORS 279BAlO(4). If the Contracting Agency upholds the protest, in whole
or in part, the Contracting Agency may in its sole discretion either Award the Contract to the successful protestor or
cancel the Procurement or solicitation.
(5) Judicial Review. Judicial review of the Contracting Agency's decision relating to a Contract Award protest shall
be in accordance with ORS 279BA15.
Stat. Auth.: ORS 279A.065 & ORS 279BAlO
Stats. Implemented: ORS 279BAIO & ORS 279BAl5
Hist.: DOJ 11-2004, f. 9-1-04, cert. ef. 3-1-05
Document No. DC2014-544
Tabulation of Bids for Knott Landfill - Cell 6 Construction Project
Knott Landfill Cell 6 Construction Project
Bid Approximate
Item # Item Quantity Unit Price Total Price Total % Price Total % Price Total % Price Total % Price Total % Price Total % Price Total % inc.Total %
Shamrock Northwest
Construction, LLC K&E Excavating, Inc.Nutter Corporation DelHur Industries, Average Bid of 3 Lowest Tapani, Inc.Rotschy, Inc MA DeAtley Construction, Inc.Taylor NW, LLC
1 Mobilization Lump Sum LS $394,601.67 $394,601.67 $309,000.00 $309,000.00 78%##########$474,805.00 120%$400,000.00 $400,000.00 101%$242,350.00 $242,350.00 61%$400,000.00 $400,000.00 101%$320,000.00 $320,000.00 81%$400,000.00 $400,000.00 101%$464,258.75 $464,258.75 118%
2 Interface Friction Angle Testing Lump Sum LS $3,766.67 $3,766.67 $1,800.00 $1,800.00 48%$ 7,500.00 $7,500.00 199%$2,000.00 $2,000.00 53%$1,646.00 $1,646.00 44%$1,667.00 $1,667.00 44%$2,000.00 $2,000.00 53%$7,000.00 $7,000.00 186%$1,605.00 $1,605.00 43%
3 Clearing and Grubbing Lump Sum LS $8,533.33 $8,533.33 $8,600.00 $8,600.00 101%$ 10,000.00 $10,000.00 117%$7,000.00 $7,000.00 82%$28,175.00 $28,175.00 330%$9,500.00 $9,500.00 111%$26,000.00 $26,000.00 305%$20,000.00 $20,000.00 234%$6,132.94 $6,132.94 72%
4 Excavation 220,000 CY $3.58 $788,333.33 $1.85 $407,000.00 52%$ 4.75 $1,045,000.00 133%$4.15 $913,000.00 116%$4.55 $1,001,000.00 127%$2.25 $495,000.00 63%$5.50 $1,210,000.00 153%$6.00 $1,320,000.00 167%$7.04 $1,548,800.00 196%
5 Embankment 10,000 CY $1.42 $14,166.67 $0.50 $5,000.00 35%$ 2.75 $27,500.00 194%$1.00 $10,000.00 71%$1.00 $10,000.00 71%$3.20 $32,000.00 226%$2.00 $20,000.00 141%$4.00 $40,000.00 282%$1.32 $13,200.00 93%
6 Cushioning Layer 8,500 CY $10.50 $89,250.00 $11.00 $93,500.00 105%$ 12.00 $102,000.00 114%$8.50 $72,250.00 81%$3.90 $33,150.00 37%$9.00 $76,500.00 86%$9.00 $76,500.00 86%$18.50 $157,250.00 176%$5.83 $49,555.00 56%
7 Drainage Layer 20,000 CY $11.33 $226,666.67 $10.00 $200,000.00 88%$ 9.00 $180,000.00 79%$15.00 $300,000.00 132%$16.50 $330,000.00 146%$19.00 $380,000.00 168%$17.00 $340,000.00 150%$14.00 $280,000.00 124%$14.87 $297,400.00 131%
8 Base Course 350 CY $30.33 $10,616.67 $35.00 $12,250.00 115%$ 21.00 $7,350.00 69%$35.00 $12,250.00 115%$16.00 $5,600.00 53%$30.00 $10,500.00 99%$24.00 $8,400.00 79%$18.00 $6,300.00 59%$32.02 $11,207.00 106%
9 1/4-inch Minus Aggregate 8,000 CY $12.67 $101,333.33 $9.50 $76,000.00 75%$ 14.00 $112,000.00 111%$14.50 $116,000.00 114%$20.50 $164,000.00 162%$17.00 $136,000.00 134%$15.00 $120,000.00 118%$9.00 $72,000.00 71%$11.27 $90,160.00 89%
10 3/4-inch Minus Aggregate 40,000 CY $9.17 $366,666.67 $9.50 $380,000.00 104%$ 9.00 $360,000.00 98%$9.00 $360,000.00 98%$9.60 $384,000.00 105%$12.40 $496,000.00 135%$10.25 $410,000.00 112%$9.00 $360,000.00 98%$9.65 $386,000.00 105%
11 3 inch Minus Aggregate 15,000 CY $9.25 $138,750.00 $7.75 $116,250.00 84%$ 11.00 $165,000.00 119%$9.00 $135,000.00 97%$9.00 $135,000.00 97%$12.40 $186,000.00 134%$10.25 $153,750.00 111%$8.00 $120,000.00 86%$7.85 $117,750.00 85%
12 20 inch Minus Aggregate 20,000 CY $3.70 $74,000.00 $6.00 $120,000.00 162%$ 2.10 $42,000.00 57%$3.00 $60,000.00 81%$6.00 $120,000.00 162%$12.40 $248,000.00 335%$2.50 $50,000.00 68%$2.50 $50,000.00 68%$5.41 $108,200.00 146%
13 Hot Mixed Asphalt Concrete (HMAC)150 CY $216.67 $32,500.00 $200.00 $30,000.00 92%$ 200.00 $30,000.00 92%$250.00 $37,500.00 115%$191.00 $28,650.00 88%$220.00 $33,000.00 102%$200.00 $30,000.00 92%$230.00 $34,500.00 106%$211.61 $31,741.50 98%
14 Geosynthetic Clay Liner 510,000 SF $0.57 $289,000.00 $0.60 $306,000.00 106%$ 0.50 $255,000.00 88%$0.60 $306,000.00 106%$0.62 $316,200.00 109%$0.59 $300,900.00 104%$0.55 $280,500.00 97%$0.55 $280,500.00 97%$0.56 $285,600.00 99%
15 Geomembrane 520,000 SF $0.64 $334,533.33 $0.68 $353,600.00 106%$ 0.65 $338,000.00 101%$0.60 $312,000.00 93%$0.65 $338,000.00 101%$0.67 $348,400.00 104%$0.55 $286,000.00 85%$0.70 $364,000.00 109%$0.66 $343,200.00 103%
16 Cushioning Geotextile 32,000 SF $0.36 $11,520.00 $0.30 $9,600.00 83%$ 0.45 $14,400.00 125%$0.33 $10,560.00 92%$0.33 $10,560.00 92%$0.33 $10,560.00 92%$0.30 $9,600.00 83%$0.40 $12,800.00 111%$0.31 $9,920.00 86%
17 Separating Geotextile 200,000 SF $0.22 $44,000.00 $0.17 $34,000.00 77%$ 0.30 $60,000.00 136%$0.19 $38,000.00 86%$0.19 $38,000.00 86%$0.19 $38,000.00 86%$0.20 $40,000.00 91%$0.30 $60,000.00 136%$0.18 $36,000.00 82%
18 Geonet Composite 500,000 SF $0.65 $326,666.67 $0.67 $335,000.00 103%$ 0.62 $310,000.00 95%$0.67 $335,000.00 103%$0.66 $330,000.00 101%$0.66 $330,000.00 101%$0.60 $300,000.00 92%$0.60 $300,000.00 92%$0.63 $315,000.00 96%
19 Cell 6 Pump Station Lump Sum LS $227,000.00 $227,000.00 $131,000.00 $131,000.00 58%$200,000.00 $200,000.00 88%$350,000.00 $350,000.00 154%$312,900.00 $312,900.00 138%$285,000.00 $285,000.00 126%$283,000.00 $283,000.00 125%$240,000.00 $240,000.00 106%$307,822.78 $307,822.78 136%
20 Landfill Gas Collection System Lump Sum LS $128,085.00 $128,085.00 $70,000.00 $70,000.00 55%$179,255.00 $179,255.00 140%$135,000.00 $135,000.00 105%$138,900.00 $138,900.00 108%$185,000.00 $185,000.00 144%$98,000.00 $98,000.00 77%$90,000.00 $90,000.00 70%$182,341.48 $182,341.48 142%
21 8-inch Perforated HDPE Pipe 1,030 LF $42.33 $43,603.33 $37.00 $38,110.00 87%$35.00 $36,050.00 83%$55.00 $56,650.00 130%$61.00 $62,830.00 144%$48.50 $49,955.00 115%$53.00 $54,590.00 125%$43.00 $44,290.00 102%$41.41 $42,652.30 98%
22 8-inch Non-Perforated HDPE Pipe 1,500 LF $41.00 $61,500.00 $35.00 $52,500.00 85%$38.00 $57,000.00 93%$50.00 $75,000.00 122%$50.00 $75,000.00 122%$41.00 $61,500.00 100%$44.00 $66,000.00 107%$33.00 $49,500.00 80%$33.25 $49,875.00 81%
23 Cleanouts 2 Each $7,633.33 $15,266.67 $4,900.00 $9,800.00 64%$13,000.00 $26,000.00 170%$5,000.00 $10,000.00 66%$12,915.00 $25,830.00 169%$10,000.00 $20,000.00 131%$14,000.00 $28,000.00 183%$9,000.11 $18,000.22 118%$14,498.35 $28,996.70 190%
Total Bid Price $3,730,360.00 $3,099,010.00 83%$4,038,860.00 108%$4,053,210.00 109%$4,131,791.00 111%$4,133,482.00 111%$4,212,340.00 113%$4,326,140.22 116%$4,727,418.45 127%
Deschutes County Department of Solid Waste Page 1 of 1 10/13/2014