HomeMy WebLinkAboutDoc 551 - ELD Agrmt - Health SvcsE
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o -< Deschutes County Board of CommissionersfO1300 NW Wall St., Suite 200, Bend, OR 97701·1960
(541) 388·6570· Fax (541) 385·3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of October 20, 2014
DATE: October 14, 2014
FROM: Nancy Mooney, Contract Specialist Phone: 322-7516
Health Services, Behavioral Health Division
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Document #2014-551, Grant between Oregon Department of Justice
and Deschutes County Health Services, Early Learning Division (DCHS).
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
This Grant outlines Deschutes County's roles and responsibilities in participation of the Grant to Encourage
Arrest Policies and Enforcement Protection Orders Program. This program enhances victim safety and
offender accountability in cases of domestic violence, dating violence, sexual assault and stalking by
encouraging jurisdictions to implement pro-arrest policies as an effective intervention that is part of a
coordinated community response. An integral component of the Arrest Program is the creation and
enhancement of collaborative partnerships between criminal justice agenCies, victim services providers, and
community organizations which respond to sexual assault, domestic violence, dating violence and stalking.
Deschutes County Early Learning Division, in collaboration with its non·profit, non.governmental victim
service partner Saving Grace-Imagine life Without Violence, will use this award to sustain project activities.
Specifically, the project will:
1. Continue the use of the Lethality Assessment Program (LAP) protocol with Deschutes County law
enforcement agencies;
2. Provide LAP training to Deschutes County Health Services staff and St. Charles Medical Center staff;
3. Support an LAP On-Call Advocate, who will staff the LAP hotline, receive phone calls from victims who
are referred to the LAP hotline;
4. Support an LAP Response Advocate who will provide follow-up services to victims referred through the
LAP hotline;
5. Support the Intensive Supervision Program Parole & Probation Officer (ISP PPO) who will be
responsible for supervising, monitoring and tracking high-risk domestic violence offenders. The ISP PPO
will implement an Intensive SuperviSion Program, whereby approximately thirty (30) high-risk domestic
violence offenders will be closely supervised;
6. Provide domestic violence investigation training to law enforcement and LAP training to Deschutes
County Circuit Court Judges; and
7. Provide culturally specific services to Spanish speaking victims.
FISCAL IMPLICATIONS:
Maximum compensation is $299,820.
RECOMMENDATION & ACTION REQUESTED:
Early Leaming Division requests approval.
ATTENDANCE: Sarah Peterson or Hillary Saraceno, Regional Early Learning Director
DISTRIBUTION OF DOCUMENTS:
Executed copies to: Nancy Mooney, Contract Specialist, Health Services
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be retumed to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: !October 12, 2014!
Department: ! Health Services, Early Learning Division
Contractor/Supplier/Consultant Name:! Department of Justice!
Contractor Contact: I Bea Hanson I
Type of Document: Grant
Goods and/or Services: This Grant outlines Deschutes County's roles and responsibilities in
participation of the Grant to Encourage Arrest Policies and Enforcement Protection Orders
Program.
Background & History: This program enhances victim safety and offender accountability
in cases of domestic violence, dating violence, sexual assault and stalking by encouraging
jurisdictions to implement pro-arrest policies as an effective intervention that is part of a
coordinated community response. An integral component of the Arrest Program is the creation
and enhancement of collaborative partnerships between criminal justice agencies, victim
services providers, and community organizations which respond to sexual assault, domestic
violence, dating violence and stalking.
Deschutes County Early Learning Division, in collaboration with its non-profit, non-governmental
victim service partner Saving Grace-Imagine Life Without Violence, will use this award to
sustain project activities. Specifically. the project will:
1. Continue the use of the Lethality Assessment Program (LAP) protocol with Deschutes
County law enforcement agencies;
2. Provide LAP training to Deschutes County Health Services staff and St. Charles Medical
Center staff;
3. Support an LAP On-Call Advocate, who will staff the LAP hotline, receive phone calls from
victims who are referred to the LAP hotline;
4. Support an LAP Response Advocate who will provide follow-up services to victims referred
through the LAP hotline;
5. Support the Intensive Supervision Program Parole & Probation Officer (ISP PPO) who will
be responsible for supervising, monitoring and tracking high-risk domestic violence
offenders. The ISP PPO will implement an Intensive Supervision Program, whereby
approximately thirty (30) high-risk domestic violence offenders will be closely supervised;
6. Provide domestic violence investigation training to law enforcement and LAP training to
Deschutes County Circuit Court Judges; and
7. Provide culturally specific services to Spanish speaking victims.
10112/2014
Agreement Start Date: I October 1,2014 I Ending Date: I September 30, 2017
Annual Value or Total Payment: I Maximum compensation is $299,820.
[8J Insurance Certificate Receiied (Che.ck box)
Insurance Expiration Date: N/A
Check all that apply: o RFP, Solicitation or Bid Process o Informal quotes «$150K)
[8J Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? [8J Yes 0 No
If No, has budget amendment been submitted? 0 Yes 0 No
Is this a Grant Agreement providing revenue to the County? 0 Yes [8J No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a
grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No
Contact information for the person responsible for grant compliance: Name:
Phone#:
Departmental Contact and Title: I Nancy Mooney, Contract Specialist
Phone #: I 541-322-7516 I
10/13/) tDepartment Director Approval: • IDate
Distribution of Document: originals to Nancy Mooney, Health Services
Department.
Official Review:
County Signature Required (check One)jBocc D Department Director (if <$25K)
o Administrator (if >$50K ~if >$150K, BOCC Order No.
Le~al Review 1l)Z) ~ Date /O-Itj-ry
Document Number =.20~1.!....4.!....-5:::.:5=-1.!....-____
10112/2014
REVIEWED
lllfl\!
.._E_E_________.~~~~
COI/NSEI
Department of Justice
Office on Violence Against Women
PAGE I OF 8
Grant
L RECIPIENT NAME AND ADDRESS (Including Zip Code)
Deschutes County Sen Minill. 11ft 8I1il... Mil f "lin
I 130 NW Harriman Street
Bend, OR 9770 I
4. AWARD NUMBER: 2014-WE-AX-0055
5. PROJECT PERIOD: FROM
BUDGET PERJOD: FROM
6. AWARD DATE 09/1712014
AWARD
10/0112014 TO 09/3012017
10/01/2014 TO 09/3012017
GRANTEE IRSNENDOR NO.
636002292
3. PROJECT TITLE
Project to Enhance Victim Safety and Offender Accountability
7. ACTION
$0
$299,820
$ 299,820
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY fOR GRANT
This project is supported under 42 U.S.c. 3796hh 3796hh-4 (OVW -Arrest)
15. METHOD OF PAYMENT
GPRS
IIIIII"~.G~RAN.T
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
BeaHanson Erik Kropp
Deputy County Administrator
Prineipal Deputy Director
----_..-. -----
17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE
jijijjiiiijjiiiijiiiii~A~G~E~NC_Y_U_S_E_O~LY
20. ACCOUNTING CLASSIFICATION CODES 21. W414DOOO27
FISCAL fUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
x A W4 29 00 00 299820
OJP FORM 400012 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 400012 (REV. 4-88)
Department of lustice
Office on Violence Against Women A WARD CONTINUATION
SHEET PAGE 2 OF 8
Grant
PROJECT NUMBER 2014-WE-AX-0055 AWARD DATE 0911712014
SPECIAL CONDITIONS
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office on Violence Against Women (OVW) Financial Grants Management Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (ifrecipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements ofOMB Circular A-B3, Audit of States,
Local Governments, and Non-Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-l33 audits (and
any other audits of 001 grant funds) are not satisfactorily and promptly addressed as further described in the current
edition of the OVW Financial Grants Management Guide.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government without the
express prior written approval ofOVW, in order to avoid violation of 18 USC § 1913. The recipient may, however, use
federal funds to collaborate with and provide information to federal, state, local, tribal and territorial public officials
and agencies to develop and implement policies and develop and promote state, local, or tribal legislation or model
codes designed to reduce or eliminate domestic violence, dating violence, sexual assault, and stalking (as those terms
are defined in 42 USC I 3925(a» when such collaboration and provision of information is consistent with the activities
otherwise authorized under this grant program.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either I) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subredpients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by
mail:
Office ofthe Inspector General
U_S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or sub award to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of 0 VW.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office on Violence Against Women AWARD CONTINUATION
SHEET PAGE 3 OF 8
Grant
PROJECT NUMBER 2014-WE-AX-0055 AWARD DATE 0911712014
SPECIAL CONDlTIONS
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66, 70.
8. The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management (SAM) (or with a successor government-wide system officially designated by OMB and OVW). The
recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipients that do not acquire
and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on
the Office on Violence Against Women web site at http://www.ovw.usdoj.gov/docsisam-award-term.pdf(Award
condition: Registration with the System for Award Management (SAM) and Universal Identifier Requirements), and
are incorporated by reference here. This special condition does not apply to an award to an individual who received the
award as a natural person (i.e" unrelated to any business or non-profit organization that he or she may own or operate
in his or her name).
9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg,
51225 (October 1,2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
10. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OVW Training Guiding Principles for Grantees and Subgrantees,
available at http://www.ovw.usdoj.gov/grantees.htmL
II. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds, or of the parents or legal guardians of such students.
12, The recipient understands and agrees that (a) No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in
subsection (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any
other entity carrying out criminal investigations, prosecution, or adjudication activities.
13. The Violence Against Women Reauthorization Act of2013 added a new civil rights provision that applies to all OVW
grants issued in FY 2014 or after. This provision prohibits OVW grantees from excluding, denying benefits to, or
discriminating against any person on the basis of actual or perccived race, color, religion, national origin, sex, gendcr
identity, sexual orientation, or disability in any program or activity funded in whole or in part by OVW. The grantee
acknowledges that it will comply with this provision.
14. The grantee agrees that funds will be used to supplement, not supplant, non-federal funds that would otherwise be
available for the activities under this grant.
15. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses
related to conferences (which is defined to include meetings, retreats, seminars, symposiums, trainings, and other
events), including the provision of food and! or beverages at such events, and costs of attendance at such events.
Information on pertinent laws, regulations, policies, and guidance is available at
http://www.ovw.usdoj.gov/grantees.html.
OlP FORM 400012 (REV. 4-88)
PROJECT NUMBER
16.
Department of Justice
Office on Violence Against Women A WARD CONTINUATION
SHEET PAGE 4 OF 8
Grant
2014·WE·AX-0055 AWARDDAiE 0911712014
.. ..... ..... ..-....~~~~-~~~~----~--~~-
SPECIAL CONDITIONS
The grantee agrees to comply with all relevant statutory and regulatory requirements which may include, among other
relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322, the Violence Against Women Act of
2000, P.L. 106-386, the Omnibus Crime Control and Safe Streets Act of 1%8,42 U.S.C 3711 et seq., the Violence
Against Women and Department of Justice Reauthorization Act 0[2005, P.L. 109-162, the Violence Against Women
Reauthorization Act of20 13, P.L. 113-4, and OVW's implementing regulations at 28 CFR Part 90.
17. The grantee must be in compliance with specifications outlined in the solicitation under which the approved application
was submitted. The program solicitation is hereby incorporated by reference into this award.
18. The recipient understands and agrees that misuse of award funds may result in a range of penalties, including
suspension of current and future funds, suspension or debarment from federal grants, recoupment ofmonies provided
under an award, and civil and/or criminal penalties.
19. The recipient understands and agrees that grant funds may be frozen if the recipient does not respond in a timely
fashion to requests to address Office of the Inspector General audit findings and financial or programmatic monitoring
findings.
20. Grant funds may be used only for the purposes in the recipient's approved application. The recipient shall not
undertake any work or activities that are not described in the grant application, and that use staff, equipment, or other
goods or services paid for with OVW grant funds, without prior written approval from OVW.
21. The Director of OVW, upon a finding that there has been substantial failure by the recipient to comply with applicable
laws, regulations, and/or the terms and conditions of the award or relevant solicitation, will terminate or suspend until
the Director is satisfied that there is no longer such failure, all or part of the award, in accordance with the provisions of
28 CFR Part 18, as applicable mutatis mutandis.
22. The grantee agrees that if they receive any funding that is duplicative of funding received under this grant, they will
notifY their OVW grant manager as soon as possible so that a Grant Adjustment Notice (GAN) can be issued modifYing
the budget and project activities to eliminate the duplication. Further, the grantee agrecs and understands that any
duplicative funding that cannot be re-programmed to support non-duplicative activities within the program's statutory
scope will be deobligated from this award and returned to OVW.
23. The grantee agrees to comply with the provisions of 42 U.S.C. I 3925(b)(2), nondisclosure of confidential or private
information, which includes creating and maintaining documentation of compliance, such as policies and procedures
for release ofvictim information. The grantee also agrees to ensure that any subgrantees meet these requirements.
24. The grantee agrees to submit semiannual progress reports that describe project activities during the reporting period.
Progress reports must be submitted within 30 days after the end of the reporting periods, which are January I -June 30
and July I . December 31 for the duration of the award. Future awards may be withheld if progress reports are
delinquent. Grantees are required to submit this information online, through the Grants Management System (GMS), on
the semi-annual progress report for the relevant OVW grant programs.
25. Under the Government Performance and Results Act (GPRA), VA WA 2000 and subsequent legislation, grantees are
required to collect and maintain data that measure the effectiveness oftheir grant-funded activities. Accordingly, the
grantee agrees to submit semi-annual electronic progress reports on program activities and program effectiveness
measures. Grantees are required to collect the information that is included on the Measuring Effectiveness Progress
Report for the OVW Program under which this award is funded.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office on Violence Against Women A WARD CONTINUATION
SHEET PAGE 5 OF 8
Grant
2014-WE-AX-0055 AWARD DATE 0911112014
SPECIAL CONDITIONS
PROJECT NUMBER
26. A final report, which provides a summary of progress toward achieving the goals and objectives of the award,
significant results, and any products developed under the award, is due 90 days after the end ofthe award. The Final
Progress Report should be submitted to the Office on Violence Against Women through the Grants Management
System with the Report Type indicated as "Final".
27. The recipient agrees that it will submit quarterly financial status reports to OVW on-line (at
https://grants.ojp.usdoj.gov) using the SF 425 Federal Financial Report form (available for viewing at
www.whitehouse.gov/omb/grantsistandardJormslfT_report.pdf), not later than 30 days after the end of each calendar
quarter. The final report shall be submitted not later than 90 days following the end of the award period.
28. The grantee agrees to attend and participate in OVW-sponsored technical assistance. Technical assistance includes, but
is not limited to, national and regional conferences, audio conferences, webinars, peer-to peer consultations, and
workshops conducted by OVW-designated technical assistance providers. All training will be coordinated by the
OVW-sponsored technical assistance provider.
29. Funds allocated for OVW-sponsored technical assistance may not be used for any other purpose without prior approval
by OVW. To request approval, grantees must submit a Program Office Approval Grant Adjustment Notice (GAN) via
the Grants Management System (GMS). The grantee must include a copy of the event's brochure, curriculum and/or
agenda, a description of the hosts or trainers, and an estimated breakdown of costs should be attached to the GAN. The
GAN request must be submitted to OVW at least 20 days prior to registering for the event. Approval to attend non
OVW sponsored events will be considered on a case-by-case basis. This prior approval process also applies to
requests for the use ofOVW-designated technical assistance funds to pay a consultant or contractor not designated as
an OVW technical assistance provider to develop and/or provide training and/or technical assistance.
30. First-time grantees must agree to send key stafTmembers to the OVW grantee orientation seminar. Additionally, if
there is a change in the project director/coordinator during the grant period, the grantee agrees, at the earliest
opportunity, to send the new project director/coordinator, regardless of prior experience with this or any other federal
award, to an OVW grantee orientation seminar.
31. Approval of this award does not indicate approval of any consultant rate in excess of$650 per day or $81.25 per hour.
A detailed justification must be submitted to and approved by the Office on Violence Against Women prior to
obligation or expenditure of such funds. Although prior approval is not required for consultant rates below these
specified amounts, grantees are required to maintain documentation to support all daily or hourly rates.
32. The recipient agrees to submit one copy of all required reports and any other written materials or products that are
funded under the project to OVW not less than twenty (20) days prior to public release. lfthe written material is found
to be outside the seope of the program, or in some way to compromise victim safety, it will need to be revised to
address these concerns or the grantee will not be allowed to use project funds to support the further development or
distribution of the materials.
@ All materials and publications (written, visual, or sound) resulting from award activities shall contain the following
statements: "This project was supported by Grant No. ___...... awarded by the Office on Violence
Against Women, U.S. Department ofJustice. The opinions, findings, conclusions, and recommendations expressed in
this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the Department
of Justice, Office on Violence Against Women."
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office on Violence Against Women AWARD CONTINUATION
SHEET PAGE 6 OF 8
Grant
PROJECT NUMBER 2014-WE-AX-0055 AWARD DATE 09/1712014
SPECIAL CONDITIONS
34. The grantee agrees to comply with the applicable requirements of28 C.F.R. Part 38, the Department ofJustice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizatiollS
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion.
35. The grantee agrees that grant funds will not support activities that compromise victim safety and recovery, such as:
procedures or policies that exclude victims from receiving safe shelter, advocacy services, counseling, and other
assistance based on their actual or perceived sex, age, immigration status, race, religion, sexual orientation, gender
identity, mental health condition, physical health condition, criminal record, work in the sex industry, or the age andlor
sex of their children; pre-trial diversion programs not approved by OVW or the placement of offenders in such
programs; mediation, couples eounseling, family counseling or any other manner ofjoint victim-offender counseling;
mandatory counseling for victims, penalizing victims who refuse to testifY, or promoting procedures that would require
victims to seek legal sanctiollS against their abusers (e.g., seek a protection order, file formal complaint); the placement
of perpetrators in anger management programs; or any other activities outlined in the solicitation under which the
approved application was submitted.
36. The grantee agrees to submit for OVW review and approval any anticipated addition of, removal of, or change in
collaborating partner agencies or individuals who are signatories of the Memorandum of Understanding, and if
applicable, the Internal Memorandum of Agreement.
37. Pursuant to 28 CFR §66.34, the Office on Violence Against Women reserves a royalty-free, nonexclusive, and
irrevocable licellSe to reproduce, publish or otherwise use, and to authorize others to use, in whole or in part (including
in the creation of derivative works), for Federal Government purposes:
(a) any work that is subject to copyright and was developed under this award, subaward, contract or subcontract
pursuant to this award; and
(b) any work that is subject to copyright for which ownership was purchased by a recipient, subrecipient or a contractor
with support under this award.
In addition, the recipient (or subrecipient, contractor or subcontractor) must obtain advance written approval from the
Office on Violencc Against Women program manager assigned to this award, and must comply with all conditions
specified by the program manager in connection with that approval before: I) using award funds to purchase ownership
of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new
work devcloped under this award.
It is the responsibility of the recipient (and of each subrecipient, contractor or subcontractor as applicable) to ensure
that this condition is included in any subaward, contract or subcontract under this award.
OlP FORM 400012 (REV. 4-88)
Department of Justice
Office on Violence Against Women A WARD CONTINUATION
SHEET PAGE 7 OF 8
Grant
PROJECT NUMBER 2014-WE-AX-0055 AWARD DATE 09117/2014
SPECIAL CONDITIONS
38. The recipient agrees to comply with applicable requirements to report first-tier subawards of $25,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FF AT A Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of2006 (FFATA), are posted on the Office on Violence Against Women web site at:
http://www.ovw.usdoj.gov/docsiffata-award-term.jXlf (Award condition: Reporting Subawards and Executive
Compensation), and are incorporated by reference here. This condition, and its reporting requirement, does not apply to
grant awards made to an individual who received the award as a natural person (i.e., unrelated to any business or non
profit organization that he or she may own and/or operate in his or her name).
39. The grantee agrees that any victim service provider (except tribal governmental organiz.ations or governmental rape
crisis centers not in territories) or population specific organization meeting the mandatory partnership requirement will
be an organization that is described in section 501 (cX3) of the Internal Revenue Code of 1986 and is exempt from
taxation under section 50l(a) of that Code.
40. The grantee agrees to use grant funds to strengthen legal advocacy service programs for victims of domestic violence,
dating violence, sexual assault and stalking, including strengthening assistance to such victims in immigration matters.
Grant funds may not be used to provide long-term or short-term legal representation.
41. The grantee agrees that funds will not be used for prevention activities (e.g., outreach to elementary and secondary
schools, implementation ofeducational programs regarding domestic and dating violence intervention, and public
awareness campaigns). The grantee may use funds to provide outreach regarding the specific services offered under
the grant.
42. Pursuant to 42 USC 3796hh(d), the grantee understands that 5% of this award is being withheld and that it may not
obligate, expend or drawdown !bat 5% unless, by the period ending on the date on which the next session of the State
legislature ends, the State or unit of local government:
(I) certifies that it has a law, policy, or regulation that requires
(A) the State or unit oflocal government at the request ofa victim to administer to a defendant, against whom an
information or indictment is presented for a crime in which by force or threat of force the perpetrator compels the
victim to engage in sexual activity, testing for the immunodeficiency virus (HIV) not later than 48 hours after the date
on which the information or indictment is presented and the defendant is in custody or has been served with the
information or indictment;
(B) as soon as practicable notification to the victim, or parent and guardian ofthe victim, and defendant of the testing
results; and
(C) follow-up tests for HlV as may be medically appropriate, and that as soon as practicable after each such test the
results be made available in accordance with subparagraph (B).
The "next session of the State legislature" means the next session after the date on which the application for this award
was submitted.
lfthe grantee submits a certification, a Grant Adjustment Notice (GAN) will be issued, and the funds will become
available for drawdown. If, by the date on which the next session of the State legislature ends, the grantee is not in
compliance with this provision, the withheld funds will be deobligated from the amount of funds awarded for this
award period.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office on Violence Against Women AWARD CONTINUATION
SHEET PAGE 8 OF 8
Grant
PROJECT NUMBER 2014-WE-AX-0055 AWARD DATE 0911712014
SPECIAL CONDITIONS
43. The recipient's budget is pending review and approval. The recipient may obligate, expend and draw down funds for
travel related expenses to attend OVW-sponsored technical assistance events up to $10,000. Remaining funds will not
be available for draw down until the Office on Violence Against Women, Grants Financial Management Division has
approved the budget and budget narrative, and a Grant Adjustment Notice has been issued removing this special
condition. Any obligations or expenditures incurred by the recipient prior to the budget being approved are made at the
recipient's own risk.
44. The grantee acknowledges that it has a current grant award under the same OVW grant program from which this new
award is being made. The grantee agrees not to obligate, expend, or draw down funds until all funds are expended on
their current OVW award for the same program. If the grantee needs to obligate, expend, or draw down funds from this
award prior to the completion/expiration of the current award, they must submit a written request to their Program
Specialist for review and approval. Once the request is approved, a Grant Adjustment Notice will be issued allowing
the grantee access to funds.
OJP FORM 400012 (REV. 4-88)
Department of Justice
Office on Violence Against Women
1. STAFF CONTACT (Name & telephone number)
Sue Pugliese
(202) 305-1660
3a. TITLE OF THE PROGRAM
GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
, PROJECT NUMBER
2014-WE-AX-0055
Grant
PAGE I OF I
2. PROJECT DIRECTOR (Name, address & telephone number)
Sarah J. Peterson
Community Project Coordinator
1130 NW Harriman Street
Bend, OR 97701
(541) 322-7461
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
42 U.S.c. 3796hh -3796hh-4 (OVW Arrest)
OVW FY 2014 Grants to Encourage Arrest Policies and Enforeement of Protection Orders Program
4. TITLE OF PROJECT
Project to Enhance Victim Safety and Offender Accountability
5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE
Deschutes County Commission on Children and Families
1130 NW Harriman Street
Bend, OR 97701
7. PROGRAM PERIOD 8. BUDGET PERlOD
FROM: 10/0112014 TO: 09/30/2017 FROM: 1010112014 TO; 09/3012017
9. AMOl.,'NT OF AWARD
$ 299,820
10. DATE OF AWARD
09/17/2014
II. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOl.,1\T
13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction On reverse)
The Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program (Arrest) implements certain provisions of the Violence Against Women
Act, which was enacted in September 1994 as Title IV of the Violent Crime Control and Law Enforcement Act of 1994, reauthorized through the Violence Against
Women Act 01'2000, lhe Violence Against Women and Department ofJustice Reauthorization Act of 2005, and the Violence Against Women Reauthorization Act
01'2013. The program enhances victim safety and offender accountability in cases of domestic violence, dating violence, sexual assault and stalking by encouraging
jurisdictions to implement pro-arrest policies as an effective intervention that is part of a coordinated community response. An integral component of the Arrest
Program is the crealion and enhancement of collaborative partnerships between criminal justice agencies, victim services providers, and community organizations
which respond to sexual assault, domestic violence, dating violence and stalking.
Deschutes County encompasses an area of 3,055 square miles in the center of Oregon and is the tenth largest-sized county in the State. The region is isolated, both
OJP FORM 4000/2 (REV. 4-88)
by geography and distance from the State's most populated metropolitan areas. The estimated population is 162,277. The target population for this Arrest program
project will be victims ofdomestic violence, dating violence, and stalking.
Deschutes County, in collaboration with its non-profit, non-governmental victim service partner Saving Grace-Imagine Life Without Violence, will use this new
award to sustain project activities. Speciftcally, the project will: I) continue the use of the Lethality Assessment Program (LAP) protocol with Deschutes County
law enforcement agencies; 2) provide LAP training to Deschutes County Health Services staff and SI. Charles Medical Center staff; 3) support an LAP On-Call
Advocate, who will staff the LAP hotline, receive phone calls from victims who are referred to the LAP holline; 4) support an LAP Response Advocate who will
provide follow-up services to victims referred through the LAP hotline; 5) support the Intensive Supervision Program Parole & Probation Officer (ISP PPO) who
will be responsible for supervising, monitoring and tracking high-risk domestic violence offenders. The ISP PPO will implement an Intensive Supervision Program,
whereby approximately 30 high-risk domestic violence offenders will be closely supervised; 6) provide domestic violence investigation training to law enforcement
and LAP training to Deschutes County Circuit Court Judges; and 7) provide culturally specific services to Spanish speaking victims.
CAlNCF
Department of Justice
Office on Violence Against Women
Washington. D.C 20531
Memorandum To: Official Grant File
From: Mamie Shiels, Attorney Advisor
Subject: Categorical Exclusion for Deschutes County Commission on Children and Families
The Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program (Arrest) implements
certain provisions of the Violence Against Women Act, which was enacted in September 1994 as Title IV of the
Violent Crime Control and Law Enforcement Act of 1994, reauthorized through the Violence Against Women Act
of 2000, the Violence Against Women and Department of Justice Reauthorization Act of 2005, and the Violence
Against Women Reauthorization Act of2013. The program enhances victim safety and offender accountability in
cases of domestic violence, dating violence, sexual assault and stalking by encouraging jurisdictions to implement
pro-arrest policies as an effective intervention that is part of a coordinated community response. An integral
component of the Arrest Program is the creation and enhancement of collaborative partnerships between criminal
justice agencies, victim services providers, and community organizations which respond to sexual assault, domestic
violence, dating violence and stalking.
None of the following activities will be conducted under the OVW federal action:
I. New construction.
2. Any renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of
Historic Places or (b) located within a IOO-year floodplain.
3. A renovation which will change the basic prior use of a facility or significantly change its size.
4. Research and technology whose anticipated and future application could be expected to have an effect on the
environment.
5. Implementation of a program involving the use of chemicals. Consequently, the subject federal action meets the
criteria for a categorical exclusion as contained in paragraph 4.(b) of Appendix D to Part 61 of the Code of Federal
Regulations (adopted by OVW at 28 CFR § 0.122(b)).
HEALTH SERVICES
P.O. Box 6005, Bend, Oregon 97708-6005
1130 NW Harriman, Suite A, Bend, Oregon 97701
Public Health (541) 322-7400, FAX (541) 322-7465
Behavioral Health (541) 322-7500, FAX (541) 322-7565
www.deschutes.org
January 24,2014
To: Tom Anderson
From: Sarah Peterson, Early Learning Development Coordinator
RE: Office on Violence Against Women Grant to Encourage Arrest Policies and
Enforcement of Protection Orders application approval
The Early Learning Division (ELD) requests approval from Deschutes County to write an
application for a continuation of the Office on Violence Against Women Grant to Encourage
Arrest Policies and Enforcement of Protection Orders. The application must be submitted by
the unit of local government, therefore the application will be written by the ELD on behalf of
the Board of County Commissioners. The A brief summary follows:
I
I
i
Grant Name Office on Violence Against Women Grant to Encourage Arrest Policies
and Enforcement of Protection Orders (Arrest Grant)
Grantor U.S. Department of Justice, Office on Violence Against Women
I Grant Type Continuation application. Original award was received in 2010
Funding Amount $100,000 per year for 3 years. No match required.
County General
Fund Requirement
$17,725 per year for Intensive Supervision Parole & Probation Officer.
These funds are based on County General Funds.
State Grant in Aid $52,446 per year for Intensive Supervision Parole & Probation Officer.
These funds are based on State Grant in Aid for Felony supervision.
Due Date I February 19, 2014
Subject focus Enhance intimate partner victim safety and improve offender
accountability
Benefit to
Deschutes County
The grant application has three components:
1. Supports the continuation of the Lethality Assessment Program
(LAP) used by law enforcement, public health nurses and st.
Charles emergency room nurses and social workers. The LAP is a
first responder protocol designed to connect victims at highest risk
of lethality with domestic violence program services.
2. Funds.4 HE Intensive Supervision Parole & Probation Officer to
closely monitor and contain the highest risk DVoffenders.
3. Funds Saving Grace LAP Response Advocate and On-Call LAP
Advocates to connect high-risk victims with services.
Alignment
Health Services: Prevents intimate partner violence
w/County Goals Community Justice: Provide community safety through high risk
domestic violence supervision and accountability.
EnhanCing the lives of citizens by delivering quality services in a cost effective manner.
Nancy Mooney
From: Sarah Peterson
Sent: Friday, September 26, 2014 3:52 PM
To: Nancy Mooney
Cc: Erik Kropp; Hillary Saraceno
Subject: Arrest Grant Award #2014-WE-AX-0055 -action
Attachments: Arrest Award Pkg.pdf; Proposal Abstract.pdf; Project Narrative.pdf; Doc Summ Arrest
Grant Award.doc
Nancy,
Attached is a pdf of the Arrest Grant #2014-WE-AX.-0055 award packet. Per our discussion I am sending
you the packet so that you can submit the information to the BOCC to get the Authorized Grantee Official's
signature on the designated award documents. Erik Kropp is the Authorized Grantee Official.
I've already contacted HR to request that they confirm that the County will meet the EEOP requirement
within the prescribed deadline. I am working with Karen Olson. When Karen sends me the EEOP Short
Form I will send to you for the grant file.
The County will not meet Special Condition #42 (HIV testing requirement) which will result in a 5%
reduction to the award. The County received two previous Arrest Awards (2010 and 2012) and did not
meet the HIV testing requirement.
I've also attached a pdf of the proposal abstract and narrative as well as the 2012 award document
summary. The information should help you prepare the documents for BOCC approval. As I mentioned on
the phone, I will be out of the office 10/1 -10/10 so if you need me to go to the BOCC business meeting
it needs to be scheduled after 10/13.
I'm drafting an email to all the project partners notifying them that the County received the award -this
will go to Jane as well. She may not be aware that we received the award yet.
If you have any questions or would like additional information, please contact me.
Sarah
Sarah J. F eterson, Early Learning Development Coordinator
Deschutes County Health Services
1130 NW Harriman, Suite A
P.O. Box 6005
Bend, OR 97708-6005
541-322-7461 office
Sarah.Peterson@deschutes.org
To request information in an alternate format, please call (541) 617-4747 or send email to
ken.harms@deschutes.org
1
Proposal Abstract
In March 2011, Deschutes County law enforcement agencies and Saving Grace (the
region's domestic and sexual violence program) began implementation of the Maryland Model
Lethality Assessment Program (LAP) to reduce serious injuries, re-assaults and homicides due to
intimate partner violence (IPV). This project was borne out of a concern for the growing number
of serious domestic violence (DV) crimes occurring in the community, which increased 23%
from 2006 -2010.
The LAP, a research-based assessment tool designed to immediately connect high-danger
victims to DV program services, has provided benefits to a cross-section of agencies, including
the Deschutes County Sheriffs Office, Bend and Redmond Police Departments, Saving Grace,
the public health department, the local hospital and the District Attorney's Office. To further
institutionalize this program, Deschutes County seeks continued support of LAP to educate
Circuit Court judges and further educate the medical community on the value of this program.
Deschutes County's increased awareness oflethality in DV cases also led the community
to implement an Intensive Supervision Program for high-risk DV offenders in 2010. The
Intensive Supervision Program Parole & Probation Officer (ISP PPO) will provide increased
monitoring and containment ofDV offenders via frequent home and office visits, strict batterer
intervention compliance and swift sanctions for violations.
Praxis International's Best Practice Assessment, launched in Dec. 2012, provided the
community with objective feedback to improve DV response. Recommendations focus on DV
investigations, including increased attention to evidence of strangulation, attention to history of
violence, and more detailed documentation. Arrest grant partners seek to coordinate DV
investigations training to improve overall response to crimes constituting IPV specifically.
Proposal Abstract Page 1 of I
Project Narrative
Purpose of Application
Service Area: The project will be implemented in Deschutes County (County), which is
comprised ofa mix of urban, urban clusters and rural areas. Deschutes is the seventh largest
County by population in the state of Oregon.
The County (population 162,277) has consistently been one of Oregon's fastest-growing
counties over the past ten years. Between 2000 and 2010, the population has increased by 37.6%,
more than three times the rate of overall growth throughout the state during the same period. I
This rapid growth has strained the County's infrastructure and ability to provide public services,
including its response to DV victims.
Encompassing an area of3,055 square miles in the middle of the state, the region is
isolated, both by geography and distance, from the state's most populated metropolitan areas.
11.4 percent of the County's population lives in poverty.2 Of all households headed by a
female with no husband present and children age 0-5 in the home, approximately 41 % are living
in poverty.3 Unemployment remains high, at 8.9%, compared to the overall rate for Oregon
of7.0% and the national rate of 6.7%4.
The racial/ethnic makeup of the County is: 88.2% white, 1.1 % Native American/Alaska
Native, 1.0% Asian, .4% Black/African American,7.6% Latino, .1 % Native HawaiianlPacific
Islander, and 2.4% two or more races. 5
Target Population: The target population is all victims of domestic violence, dating violence,
I u.s. Census Bureau, 2010 Census.
2 U.S. Census Bureau 2007·2011 American Community Survey.
3 U.S. Census Bureau 2007·2011 American Community Survey.
4 Oregon Employment Department December 2013.
S U.S. Census Bureau, 2012 Estimates.
Project Narrative Page 1 of20
and stalking, and the offenders who perpetrated those crimes in Deschutes County. Based upon
projections from an Oregon Domestic Violence Needs Assessment, which interviewed 1,855
women in Oregon, there may be as many as 10,300 women who experienced DV in the past year
in Deschutes County6. Saving Grace, the region's community-based domestic/sexual violence
program, served over 4,000 individuals with either hot line or in-person services in Deschutes
County in 2012-2013 fiscal year. The other target population is high-risk offenders of domestic
violence. While there is no data available to estimate the number of high-risk DV offenders in
the county, Deschutes County Parole & Probation currently supervises 47 high-risk offenders.
Problem to be Addressed: In March 2011, Deschutes County law enforcement agencies and
Saving Grace began implementation of the Maryland Model Lethality Assessment Program
(LAP) to reduce serious injuries, re-assaults and homicides due to intimate partner violence. The
LAP was implemented as the community had experienced an increasing number of serious
domestic violence crimes. From 2006 2010, the number of assault, strangulation, and
attempted domestic homicide offenses increased 23%, from 480 to 592.
The LAP, a research-based assessment tool designed to screen in highest danger victims
and provide immediate DV program services, has not only benefited law enforcement agencies
and Saving Grace, but also the District Attorney's Office. Deputy District Attorneys provide
recommendations to judges for release and No Contact Orders relative to the LAP screens. The
community currently recognizes that judges would benefit from LAP and lethality assessment
training. While the LAP is thus far seen as a successful coordinated response tool which has
brought to light the significant number of high-danger victims in the community, its relatively
new protocol must be further supported to fully institutionalize this practice.
6 Glick, Barbara et aI., 1998 Oregon Domestic Violence Needs Assessment, Oregon Governor's Council on Domestic
Violence, 1998.
Project Narrative Page 2 of20
For each victim placed in danger of serious injury or homicide, there is potentially a high-
risk domestic violence (DV) offender. Deschutes County Adult Parole & Probation developed
an Intensive Supervision Program Parole & Probation Officer (lSP PPO) position in late 2010 to
provide evidence-based risk assessment, intensive monitoring and containment of high-risk DV
offenders. While sustainability is slowly building into this role (Parole & Probation currently
supports 60% of the position), the community continues to need support to keep this position
active.
Community partners are currently engaged in Praxis International's Best Practice
Assessment ofCommunity Response to Domestic Violence: Emergency Communications (9J J) &
Police Patrol and Police Follow-up Investigations & Prosecution Charging Decisions7.
Findings and recommendations to-date include a need for increased attention with DV
investigations, particularly focused on strangulation, assessment of history of violence, and
documentation of evidence at DV crime scenes. The community seeks training specifically
related to DV investigations in response to the Best Practice Assessment.
To-date, few Latina victims have benefited from the LAP program. This is assumed to
be due to Latina victims' caution with involving law enforcement in IPV incidents due to fear
around deportation or other immigration issues. However, the medical community provides a
significant number of referrals of Latina IPV victims to Saving Grace, suggesting that further
work is needed to identify strategies to improve our system responsiveness to these victims.
Current Services: Deschutes County's DV Council promotes a coordinated community
response and identified the need to provide services for high-danger victims and hold high-risk
offenders accountable. The 2010 Arrest grant provided for the implementation of the LAP in the
7 Sadusky, Jane, Planning and Conducting a Best-Practice Assessment of Community Response to Domestic
Violence. May 2010.
Project Narrative Page 3 of20
three primary law enforcement jurisdictions and established an ISP PPO which closely monitors
high-risk offenders and provides services to high-danger victims via the LAP Advocate.
The ISP PPO shares relevant information about high-risk offenders with other service
providers (e.g., batterer intervention, alcohol and drug treatment, supervised visitation) to
improve offender accountability.
Saving Grace provides comprehensive services to support high-danger victims, including
a 24-hour hotline, emergency shelter, lethality assessment, counseling, systems advocacy, legal
assistance and supervised visitation and safe exchange. System-based advocates from the District
Attorney's Victims' Assistance Program provide a number of services to crime victims.
Legal Aid Services of Oregon provides assistance to victims seeking protection orders or
to those who need representation in contested restraining order hearings, divorce and custody
matters when there is a co-occurrence ofIPV.
Deschutes County's Sexual Assault Response Team provides a coordinated response to
sexual assault cases. The Team formalized its protocols in 2012. Immediate response is
available to sexual assault victims who present at local hospitals or the public health department
via sexual assault nurse examiners, law enforcement, and Saving Grace advocates, and system
based advocates when needed who respond 24 hours a day, seven days a week.
Gaps and Barriers to Proposed Target Population: Based upon demographics gathered by
Saving Grace, high-danger Latina LAP-referred victims tend to be under-represented in the
population of total victims served through LAP. It is commonly known that Latina victims may
fear involving police due to concerns around deportation or immigration status. Saving Grace's
outreach in the medical community has helped connect more high-risk Latina victims to its
program services.
Project Narrative Page 4 of20
Access to affordable housing is a significant problem for DV victims. Aside from Saving
Grace's shelter, there are two small family shelters in the community. A transitional housing
program for women closed approximately two years ago, which has created a scarcity of options
for those attempting to flee abusive relationships.
The Deschutes County Jail suffers from overcrowding. Jail lodging is prioritized based
on the highest-risk offenders. As a result, DV offenders may be released on bail prior to
arraignment. This safety issue is currently addressed by maintaining close contact with victims to
inform them of status and closely watching the offender once released from jail.
How Proposed Project Complements the State's STOP Violence Against Women (VAW)
Implementation Plan: The proposed project complements the following priorities and purpose
areas of the STOP VA W Implementation Plan by: 1) developing and implementing more
effective law enforcement, court, and prosecution policies, protocols, orders and services
devoted to preventing, identifying, and responding to violent crimes against women including
crimes of sexual assault and domestic violence; 2) developing, enlarging or strengthening victim
service programs, including sexual assault, domestic violence, and dating violence programs; 3)
(potentially) increasing case reporting; and, 4) training law enforcement officers, judges, other
court personnel and prosecutors to more effectively identify and respond to violent crimes
against women.
List of Other Grant Funding Opportunities: Deschutes County is currently a Safe Havens
continuation grantee. The County subcontracts with Saving Grace to operate Mary's Place, a
supervised visitation and safe exchange program. The LAP protocol increases the likelihood that
victims with children will be informed about Mary's Place services. Mary's Place staff have
received LAP training, which helps staff with ongoing lethality assessment and monitoring of
Project Narrative Page 5 of20
victims served. Mary's Place staff consult with the ISP PPO regarding safety concerns for
victims using Mary's Place services, subject to appropriate releases of information.
Impact of Current or Prior Efforts to Prevent and Reduce Sexual Assault, Domestic
Violence Dating Violence, and/or Stalking: The LAP, which was launched in early 2011, has
brought much greater awareness of high-danger victims to law enforcement, community-based
and system-based victim services, the District Attorney's Office, and to some extent, the Bench.
With this awareness has come positive change, first and foremost by providing immediate access
to victim services at the time of an IPV call or arrest. From the program's inception to
12131/2013, nearly 900 LAP screens have been conducted and over 400 high-risk victims have
been connected with Saving Grace services immediately. This represents 400 victims who
otherwise may not have accessed these services at all. The LAP screen has been a valuable tool
for IPV investigation and prosecution, as it provides information speaking to the history and
pattern of abuse in intimate partner relationships.
The ISP PPO has experienced excellent results with high-risk offenders. The high degree
of monitoring and engagement with offenders has resulted in a (low) 4% of offenders
committing a new IPV, strangulation or sexual assault offense while under supervision, and has
also resulted in 45% more sanctions against offenders than PPO's with general DV caseloads.
The ISP PPO's twice monthly meetings with the LAP Response Advocate provide an excellent
venue for cross-education and safety discussions around offenders who are at times still in
relationship with the victims against whom they offended. The ISP PPO has also made four
times as many victim contacts than PPO's with general DV caseloads.
Mary's Place, the supervised visitation and exchange center, has brought greater focus on
safety for families where DV is present. Since opening Mary's Place in 2006, the center has
Project Narrative Page 60f20
provided 10,400 visits and exchanges to over 350 families, and has become an integral part of
the coordinated community response to domestic violence.
The Best Practice Assessment has encouraged Deschutes County DV practitioners to
continue assessing its response. A workgroup is currently researching a means of assessing the
continuum of criminal justice response post-release from jail, post-No Contact Order issuance
and post-Protection Order issuance.
The Need or Continued Need for the Project: The concern regarding serious injury to victims,
re-assaults and homicides led partners to implement the Lethality Assessment Program in 2011.
While the program has been well-received by the coordinated community response, there is still
work to be done to institutionalize the program and familiarize partners with the LAP.
Upon reviewing statistical data of LAP screens conducted, subsequent high screens and
calls to connect victims with Saving Grace since the March 2011 launch, we have experienced an
ebb and flow of numbers. The LAP every other month coordination meetings, which involve
law enforcement, Saving Grace, and Parole & Probation, provide a critical platfonn for
reviewing LAP data and discussing protocol concerns (e.g., high screens with no accompanying
call being made). Training nearly 200 officers on a protocol as intensive as LAP has required
time for officers to unifonnly adopt and utilize the LAP screen county-wide. This learning curve
necessitates continued support to fully sustain the LAP.
The LAP has regularly been discussed at DV Council meetings and a number of
practitioners have become familiar with its use. The most consistent use of the LAP screen is
employed by law enforcement officers in the field, Saving Grace advocates with emergency and
follow-up services, supervised visitation center staff, and deputy District Attorneys when making
recommendations on release decisions and No Contact Order considerations. While the
Project Narrative Page 7 of20
presiding judge is familiar with LAP through DV Council meetings, not all of the judges have
the same level of understanding about its use in the community. The presiding judge supports
LAP education for all seven Deschutes County Circuit Court judges so they have context when
release and contact recommendations based on LAP are being presented to the Court.
High-risk DV cases continue to put pressure on Parole & Probation Officers' caseloads.
Ofthe 207 DV offenders currently under supervision, 47 offenders have been determined to be
high-risk DV offenders. The ISP PPO's ability to provide intensive supervision, ongoing
lethality risk assessment and containment to the 30 highest-risk offenders provides for greater
offender accountability, community safety, and efficiency with the department.
Securing funds for continuing education in the public safety realm remains a challenge.
The opportunity to provide training and education related to IPV investigations will enable
Deschutes County to move forward sustainably with recommendations outlined in the Best
Practice Assessment (outlined under Problem to be Addressed).
Description of Community to be Served, Including Diverse and Underserved Populations,
and How Project Will Address Their Needs: The 2012 estimated U.S. Census shows that
162,277 people reside in Deschutes County, 50.7% of whom are female. Approximately 88% of
the population is white, non-Hispanic. The primary non-White populations are Latino and Native
American. While the Latino population was 3.7% in 2000, this demographic group has grown to
represent 7.6% of the County population according to the 2012 Census. Native Americans
represent 1.1 % of the County Census.8
In the 2012-2013 fiscal year, 17% of Saving Grace's service population identified as
Latina or Hispanic. Six ofthe organization's 12 direct service advocates are bilingual
(Spanish/English) which has greatly supported outreach and cross-referrals in the Latina
g U.S. Census Bureau, 2012 Estimates.
Project Narrative Page 80f20
community. While few law enforcement-referred LAP clients are Latina, the law enforcement
agencies employ bilingual officers, Spanish LAP screens are available, and the Language Line is
used in the absence of bilingual officers. IPV and LAP training conducted with the County
public health department and St. Charles Medical Center have built relationships, yielding
increasing numbers of (high-danger) Latina clients referred to Saving Grace by the medical
community.
The percentage of Native Americans in Deschutes County is 1.1%9 and 2% of Saving
Grace's clients served in Deschutes County were Native American in fiscal year 2012-2013. A
portion of Saving Grace's service area (in another county) contains the Warm Springs Indian
Reservation. Saving Grace works collaboratively with Warm Springs DV practitioners and
residents to safely shelter and provide services for the Native American survivors.
Other culturally specific services for victims are often utilized by DV practitioners in the
County, such as the Human Dignity Coalition which works with the LGBTQ community and
Central Oregonians Against the Trafficking of Humans to assist with human trafficking victims.
What Will Be Done
The LAP is a successful tool that is evolving into a well-utilized protocol in Deschutes
County. Continued support of the LAP in the field as well as ongoing education on its use,
particularly with the judiciary and the medical community will serve to further institutionalize
this program in the community. Outreach to the Latina community will be a primary focus of
training with the medical community.
While high-danger victims are served through the LAP, high-risk offenders will be
monitored and contained by the ISP PPO. Evidence-based methods, such as LAP and the
9 U.S. Census Bureau, 2012 Estimates.
Project Narrative Page 9 of20
Ontario Domestic Assault Risk Assessment tools, will be used to assess risk.
The Best Practice Assessment which was launched in Dec. 2012 has afforded the
community an objective look at its response ranging from 911, to police patrol and
investigations, to prosecution charging decisions. Findings from the Assessment indicate a need
for further support and training with DV investigations.
Project Goals and Objectives: The primary goals for this project are to: I) Enhance victim
safety; 2) Hold DV offenders accountable; and 3) Provide ongoing education and training
specific to DV response.
Specific objectives for the proposed project include:
I) Promote coordinated interagency and community responses that account for victim safety by
implementation of LAP protocols.
2) Provide immediate access to victim services for victims at high risk oflethality.
3) Provide culturally appropriate services to Spanish speakinglLatino victims.
4) Monitor and contain high-risk DV offenders by supporting an ISP PPO.
5) Collaborate to address high-danger victims and high-risk offenders as a coordinated
community response.
6) Provide a range ofDV program services that address the needs of victims.
7) Support ongoing initiatives that promote a collaborative response to high-danger victims.
Tasks, Activities, Timelines, and Outcomes
TASK #1: Continue implementation of LAP protocol with Deschutes County law
enforcement agencies.
Activities:
Project Narrative Page 10 of20
1) Train new Officers and Advocates on LAP protocols. (Oct. 2014-Sept. 2017)
2) Continue with LAP screens and LAP referral protocols. (Oct. 20 14-Sept. 2017)
3) Connect high-danger victims to Saving Grace LAP hotline. (Oct. 2014-Sept. 2017)
4) Conduct every other month meeting with law enforcement representatives, Project Director,
LAP Response Advocate and Parole & Probation to review LAP data and address concerns
as needed. (Oct. 20 14-Sept. 2017)
OUTCOlVIE: High-danger victims are assessed for lethality and receive immediate
access to domestic violence program services; LAP protocol is consistently monitored.
TASK #2: Provide immediate, confidential victim services to high-danger victims referred
by LAP.
Activities:
1) Provide follow-up calls and in-person advocacy to LAP-referred victims. (Oct. 20 14-Sept.
2017)
2) Provide legal advocacy, housing referrals, system-based Victims' Assistance referrals,
protection order support, therapy, children's services, and other DV program services to
LAP-referred victims. (Oct. 20 14-Sept. 2017)
3) Provide culturally appropriate service to Spanish speakers on LAP hotline. Provide Bilingual
Advocates for LAP-referred Latina clients. (Oct. 20 14-Sept. 2017)
4) Conduct twice-monthly meetings with ISP PPO to provide ongoing confidential victim
services and lethality assessment (Oct. 2014-Sept. 2017)
OUTCOME: High-danger victims receive immediate access to DV program services.
TASK #3: Provide ongoing IPV education in medical community to promote cross
referrals of high-danger victims, with an emphasis on Latina outreach.
Project Narrative Page 11 of20
Activities:
1) Continue relationship building and IPV!LAP training as needed to Deschutes County Health
Services (public health) and S1. Charles Medical Center staff. (Oct. 20 14-Sept. 2017)
2) Seek support from technical assistance providerls regarding targeted outreach to Latina
victims. (Oct.-Dec. 2014)
3) Provide IPV!LAP training and build relationships with family practices, clinics and OB/GYN
practices (specifically East Cascade Women's Group) to continue outreach to high-danger
victims, particularly Latina victims, who may choose not to access law enforcement services.
(Oct. 2014-Sept. 20]7)
4) Provide culturally appropriate services (e.g., Bilingual Advocates) to Spanish speakers
referred by medical community. (Oct. 2014-Sept. 2017)
OUTCOME: High-danger victims receive immediate, culturally appropriate access to
DV program services.
TASK #4: Maintain and Enhance Intensive Supervision Program for High-Risk Offenders.
Activities:
1) Maintain 1.0 FTE ISP PPO (Arrest grant will cover.4 FTE). (October 20 14-Sept. 2017)
2) Determine intensive supervision DV offenders by use ofOntario Domestic Assault Risk
Assessment tool, LAP, Level of Service Case Management Inventory, and Public Safety
Checklist. (Oct. 2014-Sept. 2017)
3) Intensively supervise and monitor a caseload of 30 high-risk DV offenders. Conduct monthly
home visits, every other week office visits, enforce strict batterer intervention compliance,
and impose swift sanctions for violations. (Oct. 20 14-Sept. 2017)
4) Conduct twice-monthly meetings with LAP Advocate to provide ongoing assessment of
Project Narrative Page 12 of20
victim risk. (Oct. 2014-Sept. 2017)
5) Attend every other month meetings between law enforcement agencies, Project Director,
LAP Advocate, and Parole and Probation. (Oct. 20 14-Sept. 2017)
OUTCOMES: 90% of offenders will not commit new crimes involving domestic or
sexual violence, stalking, or dating violence while under supervision; High-danger
victims receive immediate access and full-spectrum DV program services.
TASK #5: Provide DV investigations training to law enforcement patrol officers and
detectives.
Activities:
1) Research training content and presenters with LAP partners. (Oct. 2014-Mar. 2015)
2) Apply to Office on Violence Against Women (OVW) for approval of training. (Mar.-April
2015)
3) Conduct training (Mayor Sept. 2015)
OUTCOME: Participants gain new knowledge regarding DV investigations; DV
investigations are improved.
TASK #6: Provide educational opportunities on lethality assessment and the LAP to
Deschutes County Circuit Court Judges.
Activities:
1) Develop educational session on LAP and lethality assessment for Deschutes County Circuit
Judges. Include available materials, such as Domestic Violence Risk Assessment Bench
Guide developed by the Gender Fairness Implementation Committee of the Minnesota State
Supreme Court. (Oct.-Dec. 2014)
2) Consult with Presiding Judge to ensure appropriateness of educational content. (Oct.-Dec.
Project Narrative Page l3 of20
2014)
3) Conduct educational session/s on lethality assessment and LAP for seven Circuit Court
Judges. Representatives from law enforcement, District Attorney's Office, and Saving Grace
to provide information on their respective roles with LAP. (Jan.-June. 2015)
OUTCOMES: Judges understand context of LAP in District Attorney's Office
recommendations with release and contact decisions; Coordinated response specific to
lethality assessment is improved.
How Funding Will Address Identified NeedslEnhance Existing Projects: The LAP training
which has occurred over the past three years with County law enforcement agencies, the county
public health department and St. Charles Medical Center Emergency Department supervisors has
been well-received, with more medical organizations now contacting Saving Grace seeking LAP
and IPV training. Continued support of LAP will enable Deschutes County to further
institutionalize LAP protocol for first responders.
The Best Practice Assessment was recognized by community partners, including the
Presiding Judge and Circuit Court Administrator, as an excellent tool for objectively assessing
community response. DV Council members have since taken on challenging topics such as
firearms dispossession, post-jail release concerns and post-protection order concerns, and are
now seeking an assessment tool and/or technical support to address these issues. OVW training
funds have enabled community partners to bring back ideas which have furthered our
coordinated response to DV. Webinars and technical assistance will continue to help the
community as it seeks solutions to criminal justice concerns.
The supervised visitation and safe exchange center, Mary's Place, benefits from the LAP.
Project Narrative Page 14 of20
When law enforcement's help is requested for security assistance with families, a common
language now exists between the two agencies to assess for danger. The staff are able to provide
ongoing lethality assessment for families receiving services from the center. Knowledge ofthe
LAP protocol enhances the staff's ability to accurately assess for safety. The ISP PPO also
complements a goal of the Safe Havens project: to support initiatives that result in greater
accountability for batterers. LAP screens provide information to the District Attorney's Office
for release and contact recommendations, and post-conviction to Parole & Probation for insight
into lethality. Batterer Intervention Providers receive the screens with police reports as well,
which assists them in understanding the risks posed to victims, particularly when offenders
minimize abuse.
What is Currently Being Done to Address Victim Safety/Autonomy and Enhancements
The LAP enhances victim safety by providing an assessment tool which immediately
connects high-danger victims with Saving Grace services. Victim's choice and autonomy are
respected when law enforcement offer a phone call with an advocate, per the protocol. In the
case of victims choosing not to speak with an advocate, Saving Grace information is left with
herlhim for potential future use.
In addition to restraining and stalking orders, sexual assault protection orders are now
available in Oregon effective 1/112014. Judges address victim safety and autonomy with
protection orders. They provide victims seeking protection orders with verbal or written
information about Saving Grace services. Criminal No-Contact Orders and dismissal of orders
are considered with respect to victim safety and autonomy; there is no blanket policy regarding
the timeframe for dismissing a No-Contact Order. Requests are taken on a case-by-case basis.
The LAP education judges will receive will enhance their understanding oflethality in general
Project Narrative Page 15 of20
and District Attorney's use of LAP in guiding release and contact decisions.
Saving Grace strictly follows VA W A provisions regarding confidentiality and release of
infonnation. With the LAP, follow-up services offered by the LAP Advocate are based on victim
consent and are confidential. Consents for release of infonnation (when needed) are specific,
time-sensitive, and reflect only the minimum infonnation necessary to serve victims' purposes.
The LAP coordinated response meetings with law enforcement, Saving Grace and Parole
& Probation will be used to assess LAP program protocols and address any issues. These
meetings will not be used as a venue for case review. If necessary, and only with infonned
consent of the victim, particular instances may be reviewed.
The ISP PPO's intensive monitoring and containment of high-risk offenders, her
consistent contact with victims, and victim referrals to the LAP Advocate enhance victim safety.
Confidentiality provisions for the respective agencies are observed by both the ISP PPO and
LAP Advocate when cases are discussed and referrals are made.
The ongoing education afforded by the DV investigations training will enable law
enforcement to more accurately detennine the crimes, the predominant aggressor and the risks
posed by the offender. This will have implications across the system, including prosecution
charging decisions, protection orders, and level of supervision of offenders post-conviction -all
enhancing victim safety.
Education for judges on the LAP and lethality will enhance their understanding of victim
safety concerns. Their improved understand of District Attorney's Office recommendations
related to release and contact provisions will enable them to make infonned judgments with
victim safety in the forefront.
Project Narrative Page 16 of20
Who Will Implement the Project
The applicant, Deschutes County, wil1 work with the following primary partners to
implement the grant: The Deschutes County Health Services Early Learning Division; The
Deschutes County Sheriffs Office; City of Bend and Redmond Police Departments; Deschutes
County Parole & Probation; and Saving Grace. The County has entered into a Memorandum of
Understanding with the above-listed partners and two other key agencies: the Deschutes County
District Attorney's Office and the Deschutes County Circuit Court.
The roles of the primary partners are described briefly below. A Memorandum of
Understanding (MOU) between the County and each partner listed above has been appended to
this application.
Deschutes County
Board of County Commissioners Chair Tammy Baney and Deputy County Administrator
Erik Kropp provide oversight of grant related activities. Supplemental services that may be
provided by County departments include grant administration, legal counsel, administrative
support, financial management, risk management and technological system assistance.
Deschutes County Health Services Early Learning Division
The Early Learning Division will provide grant management and accountability, will act
as fiscal agent and administrator of awarded grant funds, and will ensure compliance with the
reporting requirements of the OVW. Sarah Peterson will coordinate contractual arrangements,
monitor program performance and submit programmatic reports. Ms. Peterson holds a Masters of
Business Administration. She has over 17 years of public grants administration and community
project coordination experience. She currently oversees multiple programs funded by state and
Project Narrative Page 17 of20
federal grants. She has served as the Arrest grant project coordinator for nearly four years and
the Safe Havens grant project coordinator for over six years. Beth Raguine, Senior Accounting
Technician will administer grant funding and submit financial reports. Ms. Raguine holds a
Bachelor of Science degree in Business Administration (Management). She has over 11 years of
private and public accounting experience. She has over two years experience providing financial
grant management for the County. She currently monitors and reports on multiple public funding
streams.
Deschutes County Sheriff's Office
Captain Erik Utter, Patrol Captain, is responsible for implementation of the LAP. He will
serve as the lead LAP and DV Council representative. He or his designee will attend every other
month LAP and DV Council meetings. He will be part of the team that develops the DV
investigations training. Captain Utter has been with the Sheriff's Office for the 18 years of his
law enforcement career.
City of Bend Police Department
Captain Cory Darling, Patrol Division Commander, is responsible for implementation of
the LAP. He will serve as the lead LAP and DV Council representative. He or his designee will
attend every other month LAP and DV Council meetings. He will be part of the team that
develops the DV investigations training. Captain Darling has been in law enforcement for the
past 26 years, including 24 years with the Bend Police Department.
City of Redmond Police Department
Lieutenant Mike Kidwell, Investigations and Administrative Services Lieutenant, is
responsible for implementation of the LAP. He will serve as the lead LAP and DV Council
representative and will attend every other month LAP and DV Council meetings. He will be part
Project Narrative Page 18 of20
of the team that develops the DV investigations training. Lieutenant Kidwell has been in law
enforcement for the 32 years.
Deschutes County Parole & Probation Department
Angel Lotito serves as the Intensive Supervision Program Parole & Probation Officer.
Ms. Lotito has served in law enforcement for the past 23 years, including experience as a 911
dispatcher, reserve police officer, and electronic monitoring and work release coordinator. She
has been a Probation Officer for 15 years, with eight years working with domestic violence
offenders. Ms. Lotito has been the ISP PPO since the program's inception. She attended the DV
Danger Assessment and Risk Management training hosted by OVWlEmerge in November 2010,
LAP protocol training in Jan. 2011, Danger Assessment training in April 2011, and is trained on
use of the Ontario Domestic Assault Risk Assessment.
The Community Justice Deputy Director, Tanner Wark, will supervise Ms. Lotito and
serve as lead DV Council and LAP representative. Mr. Wark has worked in law enforcement for
16 years, and has worked for 12 years with Deschutes County Parole & Probation.
Saving Grace
Saving Grace's Assistant Executive Director, Trish Meyer, will serve as Project Director.
She will provide leadership for overall direction and for all training and education related to
project components. Ms. Meyer holds a Bachelor's Degree in Political Science and multiple
subject teaching credential. She has worked in the non-profit management field for 17 years and
has been with Saving Grace for the past II Yz years. Ms. Meyer serves as the lead DV trainer at
Saving Grace, and has provided DV training for approximately 3,400 community partners. She
serves as Facilitator of Deschutes County's Sexual Assault Response Team.
Ms. Meyer will coordinate the IPV investigations training and LAP education for judges.
Project Narrative Page 19 of20
She will also coordinate continued outreach in the medical community, with a particular focus on
Latina clients. Saving Grace's Bilingual Advocates will be used for Latina-referred clients.
Saving Grace's LAP Advocate, Lisa Cummings, also serves as the lead coordinator for
the LAP On-Call Advocates. She has been a Saving Grace Advocate for five years. She will
coordinate the LAP partner meetings which occur every other month. Ms. Cummings holds a
Bachelor's Degree in Psychology. She has been an On-Call LAP Advocate since the program's
inception and the LAP Advocate for two and a half years. Ms. Cummings is trained and certified
on the LAP and Danger Assessment tool.
In summary, while the Arrest grant projects have provided cross-fertilization for DV
Council discussions and projects, the DV Council has continued to inform Arrest grant partners
on needs as we evolve our coordinated response to domestic violence. The community is earnest
in its commitment to reduce the harm caused by intimate partner violence. OVW's Arrest Grant
is an invaluable component, providing support, training and education to community partners
across the disciplines.
Project Narrative Page 20 of20
Department of Justice
Office on Violence Against Women
September 17, 2014 Washington. D.C. 20531
Mr. Erik Kropp
Deschutes County Commission on Children and Families
1130 NW Harriman Street
Bend, OR 97701
Dear Mr. Kropp:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office on Violence Against Women has
approved your application for funding under the Grants to Encourage Arrest Policies and Enforcement of Protection Orders
Program in the amount of $299,820 for Deschutes County Commission on Children and Families. The Grants to Encourage
Arrest Policies and Enforcement of Protection Orders Program encourages communities to treat sexual assault, domestic
violence, dating violence and stalking as serious violations ofcriminal law requiring the coordinated involvement of the entire
criminal justice system and community-based victim service organizations. This Program challenges the community to work
collaborative1y to identify problems and share ideas that will result in new responses to ensure victim safety and offender
accountability.
Enclosed you will find the award package. This award is subject to all administrative and financial requirements, including the
timely submission ofall financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a
minimum level of cash-.on-hand. Should you not adhere to these requirements, you will be in violation of the terms of this
agreement and the award will be subject to termination for cause or other administrative action as appropriate.
lfyou have questions regarding this award, please contact Sue Pugliese at (202) 305·1660. For financial grants management
questions, contact the OVW Grants Financial Management Division at (202) 514-8556, or by e-maH at
ovw.gfmd@usdoj.gov. For payment questions, contact the Office of the Chief Financial Officer, Customer Service Center
(CSC) at (800) 458-0786, or by email at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
BeaHanson
Principal Deputy Director
Enclosures
OFFICE FOR CIVIL RIGHTS
Office of Justice Programs
Department of Justice
810 7th Street, NW
Washington, DC 20531
Tel: (202) 307-0690
TTY: (202) 307-2027
E-mail: askOCR@usdoj.gov
Website: www.ojp.usdoj.gov/ocr
September 17, 2014
Mr. Erik Kropp
Deschutes County Commission on Children and Families
1130 NW Harriman Street
Bend, OR 97701
Dear Mr. Kropp:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to
compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OIP), U.S. Department of Justice
(DOJ) is responsible for ensuring that recipients of financial assistance from the OlP, the Office ofCommunity Oriented Policing Services
(COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are
available to help you and your organization meet the civil rights requirements that come with DOJ funding.
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal
law also prohibits recipients from discriminating on the basis ofage in the delivery of services or benefits.
In March of2013, President Obama signed the Violence Against Women Reauthorization Act 0[2013. The statute amends the Violence
Against Women Act of 1994 (V A W A) by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October 1,2013. The OCR and the OVW have developed answers to some frequently
asked questions about this provision to assist recipients ofVAWA funds to understand their obligations. The Frequently Asked Questions
are available at http://ojp.gov/aboutlocr/vawafaqs.htrn.
Enforcing Civil Rights Laws
All recipients of federal financial assistance, regardless of the particular funding source, the amount ofthe grant award, or the number of
employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR investigates recipients that
are the subject ofdiscrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with DOJ guidance pertaining to Title VI ofthe Civil Rights Act of 1964, 42 U .S.c. § 200Od, recipients of federal financial
assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English
proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002). For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website
http://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The DOJ regulation, Equal Treatment for Faith-Based Organizations, 28 C.F.R. pI. 38, requires State Administering Agencies (SAAs) to
treat faith-based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant
administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its
board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the DOJ to fund inherently (or explicitly)
religious activities. While faith-based organizations can engage in non-funded inherently religious activities, they must hold them
separately from the program funded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
Regulation also makes clear that organi7.ations participating in programs funded by the DOJ are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at
http://www.ojp.usdoj.gov/aboutlocr/equal_tbo.htm.
SAAs and faith-based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as
amended, 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.c. § 10604(e); the Juvenile Justice and Delinquency
Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VA WA, Pub. L. No. 113-4, sec. 3(bX4), 127 Stat. 54, 61-62 (to be codified
at 42 U.S.c. § I 3925(b )(13» contain prohibitions against discrimination on the basis of religion in employment. Despite these
nondiscrimination proviSions, the DO) has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case-by
case basis to permit some faith-based organizations to receive DO} funds while taking into account religion when hiring staff, even if the
statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions.
Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit
discrimination in employment
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity
Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the
Civil Rights Act of 1964 (June 2013), available at http://www.ojp.usdoj.govllaboutlocr/pdfslUseofConviction _ Advisory.pdf. Recipients
should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or
promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the
Advisory, recipients should consult local counsel in reviewing their employment practices. (fwarranted, recipients should also incorporate
an analysis of th~ use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two
obligations: (I) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pI. 42, subpt. E) and (2)
submitting to the OCR findings of discrimination (see 28 C.F.R. §§ 42.204(c), .205(c)(5».
Meeting the EEOP Requirement
If your organization has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical
institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption, your
organization must complete and submit Section A of the Certification Form, which is available online at
http://www.ojp.usdoj.gov/aboutlocr/pdfslcert.pdf.
If your organization is a government agency or private business and receives an award of $25,000 or more, but less than $500,000, and has
fifty or more employees (counting both full-and part-time employees but excluding political appointees), then it has to prepare a
Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your
organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to
( complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at
http://wwW.oJp.usdoJ.gov/aboutlocr/pdtslcert.pdf.
If your organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more
employees (counting both full-and part-time employees but excluding political appointees), then it has to prepare a Utilization Report
(formerly called an EEOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter. For assistance in
developing a Utilization Report, please consult the OCR's website at http://www.ojp.usdoj.gov/aboutlocr/eeop.htm. In addition, your
organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at
http://www.ojp.usdoj.gov/aboutlocr/pdfs/cert.pdf.
To comply with the EEOP requirements, you may request technical assistance from an EEOP specialist at the OCR by telephone at (202)
307-0690, by TTY at (202) 307-2027, or bye-mail at EEOsubmisson@usdoj.gov.
Meeting the Requirement to Submit Findings of Discrimination
Ifin the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race,
color, national origin, religion, or sex, after a due-process hearing, from a state or federal court or from a state or federal administrative
agency, your organization must send a copy ofthe finding to the OCR.
Ensuring the Compliance of Subrecipients
SAAs must have standard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination
complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train
subrecipients on applicable civil rights laws. In addition, SAAs must submit to the OCR every three years written Methods of
Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients. For more information on the MOA requirement, see http://www.ojp.usdoj.gov/funding/other_requirements.htm.
If the OCR can assist you in any way in fulfilling your organization'S civil rights responsibilities as a recipient offederal financial
assistance, please contact us.
Sincerely,
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
Nancy Mooney
From: Hillary Saraceno
Sent: Monday, October 06, 2014 12:38 PM
To: Nancy Mooney
Cc: Sarah Peterson
Subject: RE: Department of Justice Grant to Encourage Arrest Policies and Enforcement of
Protection Orders is ready for approval
Does it matter that they list Deschutes County "Commission on Children and Families" as the
grantee?
~ Otherwise, I confirm that I have read the attached document, reviewed/approved the Statement of
Work as set forth in the document and recommend signing of the document.
In partnership,
Hillary Saraceno, Early Learning Dev. Manager Deschutes County Health Services
(541) 317-3178 office
(541) 815-9437 cell
hils@deschutes.org
-----Original Message----
From: Nancy Mooney
Sent: Monday, October 06,2014 11 :20 AM
To: Hillary Saraceno
Cc: Sarah Peterson
Subject: Department of Justice Grant to Encourage Arrest Policies and Enforcement of Protection
Orders is ready for approval
Importance: High
Hi"ary,
Please provide your affirmation that you have read this document in its entirety, that we can
accept/accomplish the Statement of Work and that signing this document is recommended.
Please note upon e-mailing your consent for signature that you're confirming you've read the
document and reviewed/approved the Statement of Work as it is set forth in the document.
Thank you,
Nancy Mooney
Contract Specialist
Phone: 541-322-7516
Fax: 541-322-7565
Deschutes County Health Services
2577 NE Courtney Drive
1