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HomeMy WebLinkAbout2014-10-29 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, October 29, 2014 Page 1 of 7 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, OCTOBER 29, 2014 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Tom Anderson, County Administrator; Wayne Lowry, Finance; David Doyle, County Counsel; James Lewis, Property & Facilities; and two other citizens. Chair Baney opened the meeting at 10:05 a.m. __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was Consideration of First and Second Readings, by Title Only, of and Adoption by Emergency of Ordinance No. 2014-027, Ratifying the Creation of an Intergovernmental Entity to be Known as the Central Oregon Workforce Consortium. Minutes of Board of Commissioners’ Business Meeting Wednesday, October 29, 2014 Page 2 of 7 David Doyle gave a brief overview of the item. The Board has approved the formation of the group, and an Ordinance is now required to ratify it. Commissioner Unger added that the County is already a member of the Workforce Consortium, but it has been redesigned to form boards that are more local. This one includes ten in eastern and central Oregon. All of the counties involved support this, and each will have to formally approve the new process. Use of the emergency clause is important because they have a lot of work to do before June and to help with the transfer from the old structure to the new. There are no additional financial obligations and utilize federal dollars to enhance workforce training, but there will be more involvement at the State level as well. It is a holistic look at the employment system. UNGER: Move first and second readings by title only. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Chair Baney conducted the first and second readings of Ordinance No. 2014- 027, by title only, declaring an emergency. DEBONE: Move adoption of Ordinance No. 2014-027. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of Board Signature of Resolution No. 2014-125, Transferring Appropriations in the General Support Services – Finance Fund regarding the Replacement of the Finance and Human Resources Software Platform. Wayne Lowry spoke about this budget adjustment, which allows for the planning of and issuing an RFP for a new system. A position will be created to manage this process, and once completed, the position will be eliminated. Minutes of Board of Commissioners’ Business Meeting Wednesday, October 29, 2014 Page 3 of 7 Mr. Lowry stated that this is to replace software that has been in use for fifteen years. All major processes are on paper and require a lot of hands-on work. This is several generations behind what needs to be used. It will include both Finance and Human Resources, since much of the work they do has to do with payroll and other functions. DEBONE: Move approval. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. 5. Before the Board was Consideration of Board Signature of Document No. 2014-568, an Intergovernmental Agreement between Deschutes County and the City of La Pine regarding the Marketing, Negotiating and Sale of Property in the La Pine Industrial Park. James Lewis provided an overview of the item. This agreement is related to the industrial lands the County has developed in La Pine. The intent is to allow the City of La Pine to negotiate and sell the properties on a local level. The agreement is for five years, and ownership will remain with the County. Any sale agreement will be presented to the County for the Board to approve. The City will be responsible for any selling costs, and the proceeds will be split 50/50 between the City and County. The La Pine City Council approved this and authorized the City Manager, Rick Allen, to sign. Commissioner Unger stated that there are enterpris e zones in some places, or other conditions. He asked if any of these would remain in place. Mr. Lewis said that he does not think there are any of these attached, but the County remains the owner. This relates to how it is marketed. Rick Allen noted that this is a good arrangement and part of a long-term plan. This is one more step for the City to work on its future, and they are partnering with EDCO as well. It gives La Pine a little more towards working on its destiny. It is clear to the Council that this is for true economic development. La Pine has the best industrial park sites in the region, with several hundred acres with full utilities, an electrical substation, a major highway and a railroad spur. The pieces are there, so now it is time for them to get the businesses there. He appreciates what the County has done for La Pine to help them build their community. Minutes of Board of Commissioners’ Business Meeting Wednesday, October 29, 2014 Page 4 of 7 Gerry Albert with EDCO, who represents southern County, thanked the parties involved in bringing the process to this point. LIGI (La Pine Industrial Group) was formed many years ago before La Pine was a City, to help with the development of the land. They had an agreement with the County to execute this work. About $200,000 was returned to the County when LIGI was dissolved. This also was modeled after the arrangement of the Desert Rise industrial property in Redmond. A lot of work went into getting where things are today. A foundational cornerstone involves engagement with the federal government and grants and loans for disadvantaged rural communities. Another element is the urban renewal district, which has been considered and approved. It will take time to generate funds but it will help with the economic agenda. He is pleased they will have the ability to work towards economic development on a local level. Commissioner DeBone said LIGI was the agreement between the County and local citizens, before the City was formed. This is the next step, and it is a very positive situation now. One contested issue was whose land it was. Documentation during the process is important. The dollars that were returned directly went to a new signal light in town. Mr. Allen said this went out to bid and they are moving forward. Commissioner Unger added that the previous Commissioners had vision enough to develop the park that will now allow for economic prosperity. Chair Baney wants this to not be a secret but to let everyone know what is available. Commissioner Unger stated that there are a lot of elements that need to be considered as well, such as work force, housing and more. Mr. Allen said they want to clean up the town, rezone land for appropriate housing, and transportation. Chair Baney said it is amazing what has been accomplished, and this is due to the citizens living there. Mr. Allen said the Portland Tribune did an article comparing Damascus and La Pine, which pointed out how successful La Pine has been. Mr. Albert said that they are focusing also on the workforce needs and with some developers who can address housing issues, as well as COCC and OSU to enhance higher education. There are some special opportunities for business that work with rural communities. DEBONE: Move approval. UNGER: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, October 29, 2014 Page 5 of 7 VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. __________________________ Before the Board was Consideration of Approval of the Consent Agenda. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Consent Agenda Items 6. Board Signature of Document No. 2014-576, Granting an Easement to the City of Bend for Sidewalk Purposes 7. Chair Signature of Document No. 2014-574, Amending a Grant to Accept Additional Funds for the Redmond School District Community Schools Program 8. Board Signature of Document No. 2014-555, a Lease between Deschutes County and Oregon State University regarding Office Space in the South County Services Building 9. Board Signature of Order No. 2014-027, Authorizing the Disposal of Surplus Sheriff’s Office Vehicles through Public Auction 10. Board Signature of Order No. 2014-024, Authorizing the Advance of Taxes, Assessments and Charges to Small Tax Districts 11. Board Signature of Resolution No. 2014-126, Increasing the Fair/Expo Center Change Fund 12. Board Signature of Resolution No. 2014-127, Appropriating a New Grant in the Behavioral Health Fund 13. Board Signature of Resolution No. 2014-128, Transferring Appropriations in the OHP – Mental Health Services Fund 14. Approval of Minutes:  Business Meetings of October 8, 20 and 22, 2014  Work Session of October 20, 2014  Performance Management/Update, October 7, 2014 – 911 County Service District Minutes of Board of Commissioners’ Business Meeting Wednesday, October 29, 2014 Page 6 of 7 CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 15. Before the Board was Consideration of Board Signature of a Letter Reappointing Mike Gocke to the Sunriver Service District Budget Committee, through June 30, 2017. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 16. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $18,919.82. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 17. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $2,873.38. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 18. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,126,678.67. Tom Anderson said that $465,000 went towards asphalt for the next year. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEB ONE: Yes. UNGER: Yes. BANEY: Chair votes yes. 19. ADDITIONS TO THE AGENDA Being no other items brought before the Board, the meeting adjourned at 10:35 a.m. DATED this I~ Day of fP..e.,~ 2014 for the Deschutes County Board of Commissioners. Tam~ Anthony DeBone, Vice Chair ~!hr.­ATTEST: Alan Unger, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, October 29,2014 Page 7 of7 The fight for Damascus: Land-use struggle heads to ballot Page 1 of3 The fight for Damascus: Land-use struggle heads to ballot Created on Tuesday, 21 October 2014 07:00 I Written by Shasta Ke arns Moore I _ 1 Co mment Part Two: Metro planners put their hope in rural city's development cult in Eastern Oregon have to do with the legal battles broiling 30 years later in Damascus? More than you might expect. Oregon land-use expert Ed Sullivan was an attorney for Rajneeshpuram, a theocratic city formed by the 2,000 followers of Bhagwan Shree Rajneesh in 1981. An odd moment in Oregon's history, the city sprang up practically overnight on The Big Muddy Ranch near the Warm Springs Reservation. It lasted for four years before imploding socially and being dismantled by the state on the grounds that it was, as argued by then-Attorney General Dave Frohnmeyer, an "impermissible fusion of Now a teacher at several university law schools and a city attorney for three cities, Sullivan says the experience made the Oregon Legislature re-examine its incorporation laws and make them more strict. In 1983, ORS 197.175 was implemented, requiring cities to pass a comprehensive land-use plan within four years - a deadline Damascus blew through six years ago. Lawmakers also implemented a requirement CORS 221.035) in 1989 that any potential must city complete an economic feasibility study. Through these combined efforts, the Legislature decided "it ought to be more difficult to incorporate a city within the urban growth boundary," Sullivan says. Since then, only two Oregon communities have succeeded in efforts to incorporate: Damascus in 2004 and La Pine in 2007. Both have had a significant uphill battle. Photo Credit TRIBUNE PHOTO : SHASTA KEARNS MOORE -La Pine Chamber of Commerce Executive A popular vote Director Ann Gwaith, here at an annual gun show in the small Eastern Oregon city, says Damascus and La Pine have both had rough starts. La Pine is a small resort community 30 miles south of Bend in Central Oregon. Arid and sunny, the area is a big draw for vacation homeowners and retirees. The city's Chamber of Commerce Executive __~~~-''''''''-~-~~''''l''''~____-----------''''''_ What does a 1980s religious r Steve prepares to hang a campaign sign in favor of Measure 3-448, a comprehensive land-use plan that would end the stalemate in the rural city . Regional planners are depending on Damascus capacity . religion and government." http://www.pamplinmedia.comlpt/9-news1237571-98835-the-fight-for-damascus-land-use... 10/3112014 The fight for Damascus: Land-use struggle heads to ballot Page 2 of3 ....-.-~--------......,-----------------. Director Ann Gwaith says La Pine had long felt too far removed from the Deschutes County seat in Bend and first began efforts to gain local control by pushing for an airport in the early 1990s. Gwaith says the community's efforts have been hampered by state land-use regulations ever since. "Those cities that have been around forever and ever, it was probably one guy who said: 'Let's be a city!' and everybody said: 'OK!'" Gwaith says. "I think all of us were naive that things were more still along those lines and that you could structure your city the way you wanted it." The current iteration of La Pine -the third and final official incorporation attempt -was specifically designed to be the smallest geographical area that could produce enough revenue to provide needed city services. The population ofthe city is about 1,600, but Gwaith believes closer to 20,000 consider themselves at least part-time residents of La Pine. Because of the state's density requirements, though, the city can't expand its borders anytime soon. "Why couldn't the state have looked at La Pine and say: 'OK, there's all these one-acre lots; obviously that's why people move to this area. You can have one-acre lots in a city. Let's not have this huge restriction,' " Gwaith asks. Even so, Sullivan says La Pine was lucky to have incorporated outside of an urban growth boundary. "La Pine had an easier time because it's not dramatically changing like Damascus is," the city law expert says. La Pine Interim City Manager Rick Allen points to Damascus' 2012 charter amendment requiring a popular vote on a comprehensive land-use plan, a difficult and technical document that is almost always passed by a planning commission and council vote. "I don't know that (the comprehensive plan in) La Pine would have passed a vote because it's easy to go out and stir people up on that," Allen says. "I think the state would have a real battle on their hands in lots of cities if that was a requirement." Region counts on Damascus Damascus Mayor Steve Spinnett says he supported the charter amendment as a way to get property owners engaged in the process. "We felt at that time, people weren 't listening," Spinnett says. The mayor's comprehensive plan, "The Plan that Respects the People," is a 44-page document that represents thousands of staff hours and hundreds of thousands of dollars in engineering and planning contracts. The City Council could not agree on the comprehensive plan proposed by the Planning Commission in August 2013, splitting the May ballot in three: a council president's plan, a mayor's plan and the planning commission's plan, resurrected by a citizens' initiative petition. None passed for lack of a super majority, but the mayor 's plan won the most Damas cus Mayor Steve Spinnett stands out side Cit: votes at 1,0l0 so it went on to the November ballot. Hatl. The mayor, who is not runn ing fo r reele c tion , i~ c auti ous ly optimistiC that his w ork groups land-use ~ The mayor's plan garnered 2,001 "no" votes and Spinnett also came will pass. Similar efforts since Damascus be c ame a in 2004 have failed , lead ing to state san c tions and under heavy criticism in August after refusing to appear at a council regional distress. meeting that would have allowed the citizens' plan to be put on the ballot. http://www.pamplinmedia.comlptl9-news/237571-98835-the-fight-for-damascus-land-use... 10/31 /2014 The fight for Damascus: Land-use struggle heads to ballot Page 3 of3 Spinnett says he is "cautiously optimistic" that his work group's plan "",ill pass this election day and the city can move forward. He adds up the total "yes" votes on the three comprehensive plans to be a possible majority­ ""'inning 2,312 votes of the 3,133 ballots cast in the May primary election. "We believe that we've struck a good balance between stewardship and property rights." Metro Deputy Director for Community Development John Williams says the region has been waiting for Damascus to open up to development for 10 years. During its recent five-year update to Metro's 20-year development plan, it counted Damascus for half its available inventory. If Damascus continues along in limbo, Metro may have to look elsewhere for developable land, and few rural areas are volunteering. "We're still relying on Damascus' capacity," Williams says. "If that turns out not to be possible, we have to figure out what do we do as a region to come up with that?" A comprehensive plan in Damascus would allow the entire Portland urban area's planners and developers to breath a sigh of relief. "That would be a really significant step for the community and it would allow the region to be more confident that development can happen out there," Williams says, adding: "One lesson we've all learned in the past 10 years is you can't just draw some colors on a map and it happens. It takes a tremendous level of work." Next: The disincorporation effort and the group that says Damascus hasn't been an incorporated city since November 2013. By Shasta Kearns Moore Reporter 503-546-51 34 email: shasta@portlandtribune.com Follow me on Twitter Visit me on Facebook blog comments powered by DISQUS back to top http://www.pamplinmedia.comlptl9-newsI237571-98835-the-fight-for-damascus-Iand-use... 10/3112014 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, OCTOBER 29, 2014 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of First and Second Readings, by Title Only, of and Adoption by Emergency of Ordinance No. 2014-027, Ratifying the Creation of an Intergovernmental Entity to be Known as the Central Oregon Workforce Consortium -Dave Doyle, County Counsel Suggested Actions: Move first and second readings by title only; conduct readings; move adoption by emergency ofOrdinance No. 2014-027. 4. CONSIDERATION of Board Signature of Resolution No. 2014-125, Transferring Appropriations in the General Support Services -Finance Fund regarding the Replacement of the Finance and Human Resources Software Platform Wayne Lowry, Finance Suggested Action: Move Board signature ofResolution No. 2014-125. Board of Commissioners' Business Meeting Agenda Wednesday, October 29,2014 Page 1 of6 5. CONSIDERATION of Board Signature of Document No. 2014-568, an Intergovernmental Agreement between Deschutes County and the City of La Pine regarding the Marketing, Negotiating and Sale of Property in the La Pine Industrial Park -James Lewis, Property & Facilities Suggested Action: Move Board signature ofDocument No. 2014-568. CONSENT AGENDA 6. Board Signature of Document No. 2014-576, Granting an Easement to the City of Bend for Sidewalk Purposes 7. Chair Signature of Document No. 2014-574, Amending a Grant to Accept Additional Funds for the Redmond School District Community Schools Program 8. Board Signature of Document No. 2014-555, a Lease between Deschutes County and Oregon State University regarding Office Space in the South County Services Building 9. Board Signature of Order No. 2014-027, Authorizing the Disposal of Surplus Sheriffs Office Vehicles through Public Auction 10. Board Signature of Order No. 2014-024, Authorizing the Advance of Taxes, Assessments and Charges to Small Tax Districts 11. Board Signature of Resolution No. 2014-126, Increasing the Fair/Expo Center Change Fund 12. Board Signature of Resolution No. 2014-127, Appropriating a New Grant in the Behavioral Health Fund 13. Board Signature of Resolution No. 2014-128, Transferring Appropriations in the OHP -Mental Health Services Fund 14. Approval of Minutes: · Business Meetings of October 8, 20 and 22, 2014 · Work Session of October 20,2014 · Performance Management/Update, October 7, 2014 -911 County Service District Board of Commissioners' Business Meeting Agenda Wednesday, October 29,2014 Page 2 of6 CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 15. Board Signature of a Letter Reappointing Mike Gocke to the Sunriver Service District Budget Committee, through June 30, 2017 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 17. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 18. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 19. ADDITIONS TO THE AGENDA Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items_ Board of Commissioners' Business Meeting Agenda Wednesday, October 29,2014 Page 3 of6 FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Monday, October 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, October 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, November 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Tuesday, November 4 3:30 p.m. Local Public Safety Coordinating Council Meeting 5:00 p.m. County College Graduation; Election Night Wednesday, November 5 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, November 6 8:00 a.m. Joint Meeting with the Sisters City Council, Sisters City Hall 9:30 a.m. Performance Management Meeting -Sheriffs Office Part II, at the Sheriff's 11 :00 a.m. Tri-County Commissioner Meeting Redmond (Fair & Expo Center) Tuesday, November 11 Most County offices will be closed to observe Veterans' Day Board of Commissioners' Business Meeting Agenda Wednesday, October 29, 2014 Page 4 of6 Wednesday, November 12 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Thursday, November 13 12 noon Audit Committee Meeting Monday, November 24 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Thursday, November 27 Most County offices will be closed to observe Thanksgiving Friday, November 28 Most County offices will be closed (unpaid day) Monday, December 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Tuesday, December 2 3:30 p.m. Local Public Safety Coordinating Council Meeting 6:30 p.m. Joint Meeting with Redmond City Council, Redmond City Hall Wednesday, December 3 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, December 10 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, October 29, 2014 Page 5 of6 Monday, December 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Tuesday, December 16 10:00 a.m. 911 Executive Board Meeting, at 911 Thursday, December 25 Most County offices will be closed to observe Christmas Monday, December 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, December 31 1:30 p.m. (Tentative) Administrative Work Session Thursday, January 1 Most County offices will be closed to observe New Years' Day Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to ponnie.baker@deschutes.org. Board of Commissioners' Business Meeting Agenda Wednesday, October 29, 2014 Page 6 of6