HomeMy WebLinkAboutRes 125 - Transfer Approp - Gen Fund - FinanceDeschutes County Board of Commissioners
l300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of October 29, 2014
Please see directions for completing this document on the next page.
DATE: October 7, 2014
FROM: Wayne Lowry ~.( Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-125, transfer of appropriation in the Deschutes
County General Support Services -Finance.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-125. The County is moving forward with the replacement of its
Finance and Human Resources Software platform. In order to proceed with the organization, crafting of
an RFP and demonstration/selection process, a temporary position will be created in the Finance
Department to manage the project. Beginning in January 2015, Teri Maerki, our current budget analyst
will fill the newly created position and focus County resources on selection and implementation of the
new system. The project is expected to be completed by December 31, 2016. Costs of the project will
not be known until proposals are received but are expected to range between $250,000 and $1,000,000.
The General Support Services -Finance internal service fund currently has $230,000 budgeted for the
preliminary stages of the project. The budget adjustment transfers $55,972 of the project appropriation
to the personnel category to provide for the project manager position. This position will exist only for
the term ofthe project and will then be eliminated. Approval for the addition ofthis position was
granted by Tom Anderson, County Administrator on October 2,2014.
FISCAL IMPLICATIONS:
A transfer of appropriation from Capital Outlay to Personnel for $55,972 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-125.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2014-2015 RESOLUTION NO. 2014-125 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached IS an e-mail from the Finance Director requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 630-1400-415.94-43 Deschutes County General Support Services-Finance,
Capital Outlay, Computer Software $ 55,972
TO: 630-1400-415.18-28 Deschutes County General Support Services-Finance,
Personnel. Financial/Budget Analyst (.80 FTE)$ 39,027
TO: 630-1400-415.21-10 Deschutes County General Support Services-Finance,
Personnel, Life/Disability $ 101
TO: 630-1400-415.21-50 Deschutes County General Support Services-Finance,
Personnel, Health/Dental $ 7,100
TO: 630-1400-415.22-01 Deschutes County General Support Services-Finance,
Personnel, FICA/Medicare $ 2,913
TO: 630-1400-415.23-01 Deschutes County General Support Services-Finance,
Personnel, PERS -Employee/Employer $ 6,479
TO: 630-1400-415.25-01 Deschutes County General Support Services-Finance,
Personnel, Unemployment $ 352
PAGE 1OF 2·RESOLl:TION NO. 2014·125 (10/29114)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of October. 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
--....... ~-----~------
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2·RESOLCTION NO. 2014·125 (10/29/14)
Lacy Nichols
From: Wayne Lowry
Sent: Thursday, October 02,201410:51 AM
To: Lacy Nichols
Subject: Budget Adjustment for project manager
Attachments: Appropriation Transfer Fund 630.xls
Here is the budget adjustment for the project manager position. Please prepare an agenda summary and resolution for
this change for discussion with the Board at their October 27 Board worksession.
Thanks
Wayne Lowry, CPA I Finance Director/Treasurer Deschutes County
1300 NW Wall St., Ste. 200 I Bend, Oregon 97701-1906
Office: (541) 388-6559 Cell: (541) 788-0093 Wayne.Lowry@deschutes.org
1
--_..,-"------------,----------------
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 630-1400-415.18-28
2 630-1400-415.21-10
3 630-1400-415.21-50
4 630-1400-415.22-01
5 630-1400-415.23-01
6 630-1400-415.25-01
7 630-1400-415.94-43
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Personnel Financial/Budget Analyst (.80 FTE)
Personnel Life/Disability
Personnel Health/Dental Insurance
Personnel FICA
Personnel PERS
Personnel Unemployment
Capital Outlay Computer Software
Current
Budgeted Revised
Amount To (From) Budget
93,037 39,027 132,064
3,506 101 3,607
159,754 7,100 166,854
56,785 2,913 59,698
123,778 6,479 130,257
3,173 352 3,525
230,000 (55,972) 174,028
670,033 -670,033
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The County is moving forward with the replacement of its Finance and Human Resources Software platform. In order to proceed
with the organization of the project and the crafting of an RFP and demonstration/selection process, a position will be created
in the Finance Department to manage the project. Beginning in January 2015, Teri Maerki, our current budget analyst will fill
the newly created position and focus County resources on selection and implementation of the new system. The project is
expected to be completed by December 31, 2016. Costs of the project will not be known until proposals are received but are
expected to range between $250,000 and $1,000,000. The Finance internal service fund currently has $230,000 budgeted for the
preliminary stages of the project. This budget adjustment moves $55,972 of the project appropriation to the personnel category
to provide for the project manager position in Finance. This position will only exist for the term of the project and will then be
eliminated. County Administrator Tom Anderson approved the addition of this position on October 2, 2014.
Fund:
Dept:
Requested by:
Date:
Finance
Finance
Wayne Lowry
October 2, 2014