HomeMy WebLinkAboutRes 132 - Transfer Appropr - SO - Law Enf Dist 1Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of November 12, 2014
Please see directions for completing this document on the next page.
DATE: October 16,2014
FROM: Wayne Lowry ~~ Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-132, transfer of appropriations in the Sheriffs Office
and Countwide Law Enforcement Disrict #1 Funds.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-132. Transfer of appropriations are necessary due to the following:
1.) Additional resources are required in the Jail Project fund for signage, furniture and fixtures, as well
as other related expenditures. Such resources are available in the Sheriffs Office fund. Therefore, it is
necessary to transfer appropriation from Contingency to the Transfers Out category. 2.) Subsequent to
the adoption of the FY 2015 budget, the loan from Law Enforcement District #1 to the County's Jail
Project Fund was forgiven, which is similar to converting a loan to a grant. An appropriation in the
Capital Outlay category will be transferred to Materials & Services and $220,049 of appropriation will
be transferred from Countywide Law Enforcement District #1 's General Fund.
FISCAL 1M PLICA TIONS:
An additional amount not to exceed $70,000 will be expended in FY 2015 as part of the Jail Project.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-132.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
Larry Blanton, Sheriffs Office 317-3118
James Ross, Sheriffs Office 322-4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2014-2015 RESOLUTION NO. 2014-132 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Sheriffs Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriffs Office,
Contingency $ 70,000
TO: 255-3700-491.96-85 Deschutes County Sheriffs Office,
Adult Jail, Transfers Out (Fund 456) $ 70,000
FROM: 701-1700-421.38-01 Countywide Law Enforcement District # 1,
Intergovernmental/DSCO $ 220,049
FROM: 703-1700-421.94-35 Countywide Law Enforcement # 1 Capital Reserve,
Capital Outlay, Operating Equipment $ 627,000
TO: 703-1700-421.59-20 Countywide Law Enforcement # 1 Capital Reserve,
Materials & Services, Grants/Contributions $ 847,049
PAGE IOF2-RESOLUTlONNO.2014-132(J I1J2/14)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of November, 2014.
THE BOARD OF COMMISSIONERS FOR DESCHUTES
COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
DATED this _____--day of November, 2014.
THE BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON, ACTING AS
THE GOVERNING BODY OF THE COUNTYWIDE
LAW ENFORCEMENT SERVICE DISTRICT
(DISTRICT 1)
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2·REsOLUTJON NO. 2014-132 (11112114)
Lacy Nichols
From: James Ross
Sent: Thursday, October 16, 2014 8:01 AM
To: Wayne Lowry; Lacy Nichols
Subject: Appropriation Request
Attachments: Copy of Appropriation Transfer Fund 255 and 703.xls
The dollar amount of the Jail Expansion transfer has be updated. Please prepare the Resolution.
Thank you.
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
1
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 255-3700-491.96-85
2 255-4500-501-97-01
3 701-1700-421.38-01
4 703-1700-421.94-35
5 703-1700-421.59-20
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Transfer Out Jail Project (456)
Contingency Contingency
Materials & Services IntergovernmentallDCSO
Capital Outlay Operating Equipment
Materials & Services Grants/Contributions
Current
Budgeted Revised
Amount To (From) Budget
136,000 70,000 206,000
4,986,744 (70,000) 4,916,744
25,428,019 (220,049) 25,207,970
627,000 (627,000) -
-847,049 847,049
31,177,763 -31,177,763
A transfer of appropriation is required for the following reason and will be used for the following purpose:
1 & 2: Additional resources are required in the Jail Project fund for signage, furniture and fixtures and other related expenditures.
Such resources are available in the Sheriffs Office fund. Therefore, it is necessary to transfer appropriation from Contingency to
the Transfer Out category.
3, 4 & 5: Subsequent to the adoption of the FY 2015 budget, the loan from Law Enforcement District #1 to the County's Jail Project
Fund was forgiven, which is similar to converting a loan to a grant. An appropriation, in the amount of the loan, is required in the Materials
& Services category of the Law Enforcement District #1 Capital Reserve Fund. Appropriation in the Capital Outlay category will be
transferred to Materials & Services and $220,049 of appropriation will be transferred from Countywide Law Enforcement District #1's
General Fund.
Fund:
Dept:
Requested by:
Date:
Desch Co Sheriffs Office
Adult Jail
Jim Ross
10/16/2014
Countywide LED #1
Sheriffs Services
Jim Ross
10/1612014
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