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HomeMy WebLinkAbout2014-12-29 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Monday, December 29, 2014 Page 1 of 7 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, DECEMBER 29, 2014 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Tom Anderson, County Administrator; John Laherty and Laurie Craghead, County Counsel; Nick Lelack, Community Development; and two other citizens. Chair Baney opened the meeting at 10:00 a.m. __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was a Continuance of a Hearing (Written Record) on the Annexation of Property into Deschutes Rural Fire Protection District No. 2 (Goebel-Perry; Goebel-Stephenson and Goebel, Owners), and Consideration of Board Signature of Orders No. 2014-039, 040 and 041, Approving the Annexations. Minutes of Board of Commissioners’ Business Meeting Monday, December 29, 2014 Page 2 of 7 Laurie Craghead asked that these be continued, since there are discrepancies regarding the mapping with the Department of Revenue. The hearing for the written record was continued to January 5, 2014. 4. Before the Board was a Continuance of a Hearing (carried over from December 15) on the Annexation of Property into La Pine Rural Fire Protection District and Four Rivers Vector Control District, and Consideration of Board Signature of Orders No. 2014-042 and 043, Approving the Annexations. John Laherty gave a brief overview of the item. The Districts have approved the requests for annexation and the Department of Revenue has as well. The maps, Exhibit B per the Department of Revenue, have been replaced. Chair Baney asked for testimony. Being none offered, the hearing was closed. UNGER: Move Board signature of the two Orders, as amended per Exhibit B. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 5. Before the Board was a Continuance of a Hearing (from December 15) on the Skvorak/Bowers Annexation into Redmond Fire & Rescue District, and Consideration of Board Signature of Order No. 2014-044, Approving the Annexation. Mr. Laherty provided an overview, explaining that the map is yet to be approved by the Department of Revenue. The District has approved the application and it is consistent with statewide planning goals. He requested that the written record remain open and the issue readdressed on January 5. 6. Before the Board was Consideration of Second Reading by Title Only, and Adoption of Ordinances No. 2014-027 and 2014-028, a Plan and Zone Change for Property at Deschutes Junction, from EFU to RI (previous Piping Company location). Minutes of Board of Commissioners’ Business Meeting Monday, December 29, 2014 Page 3 of 7 Ms. Craghead said there have been no changes and no input on these Ordinances since the first readings. DEBONE: Move second readings by title only of Ordinances No. 2014-027. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Chair Baney then conducted the second reading by title only. DEBONE: Move adoption of Ordinance No. 2014-027. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. __________________________ DEBONE: Move second reading of Ordinance No. 2014-028, by title only. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Chair Baney then conducted the second reading by title only. DEBONE: Move adoption of Ordinance No. 2014-028. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. __________________________ Before the Board was Consideration of Approval of the Consent Agenda. DEBONE: Move approval. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Monday, December 29, 2014 Page 4 of 7 Consent Agenda Items 7. Board Signature of Document No. 2014-621, Extending the Expiration Date of the Cooperative Forest Road Agreement with the U.S. Forest Service 8. Board Signature of Document No. 2015-001, a Services Agreement between Health Services and Matthew Todd Boire, M.D. for Mental Health Services 9. Board Signature of Document No. 2014-622, Extending an Agreement with Medcor for the Deschutes Onsite Clinic through December 31, 2015 10. Board Signature of Order 2014-045, Declaring Surplus Property (Road Department Equipment) 11. Board Signature of Document No. 2015-006, Appoint Successor Trustee; and Approval of County Counsel Signature of Document No. 2015-007, a Deed of Reconveyance 12. Board Signature of Document No. 2014-644, a Lease of Space to Oregon State Police (117 NW Lafayette – 410 sq. ft.) 13. Board Signature of Letters regarding the Cascade View Estates Special Road District Board: Accepting the Resignation of Diane Abernathy, and Thanking her for her Service; Appointing John Cox, through December 31, 2016; and Reappointing Carolyn Chase, through December 31, 2017 14. Board Signature of a Letter Appointing Linda Huddleston to the Forest View Special Road District Board, through December 31, 2017 15. Board Signature of a Letter Accepting the Resignation of John Stephenson from the Weed Advisory Board, and Thanking him for his Service 16. Board Signature of Letters for the Lazy River Special Road District Board: Appointing Dalton Miller-Jones through December 31, 2017; and Reappointing Candace Little through December 31, 2016 17. Approval of Minutes:  Business Meeting of December 15, 2014  Work Session of December 15, 2014 Minutes of Board of Commissioners’ Business Meeting Monday, December 29, 2014 Page 5 of 7 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 18. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $62,581.80 (two weeks). DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 19. Before the Board was Consideration of Board Signature of a Letter Appointing Gayle Hoagland to the Deschutes County Extension/4-H Budget Committee, through June 30, 2017. DEBONE: Move Board signature. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. 20. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District of $3,164.78 (two weeks). UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Monday, December 29, 2014 Page 6 of 7 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 21. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County of $1,772.44.62 (two weeks). Tom Anderson said that part of the expenditures were for finalizing the stormwater system improvement in La Pine, and the north County campus facility. UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 22. ADDITIONS TO THE AGENDA Nick Lelack presented Order 2014-046, regarding initiating review of an administrative decision, File No. 247-14-000401-MC (Shepherd). This is a time sensitive matter, and has to do with a modification of the wildlife management plan of the Shepherd property. This proposes to wholly replace the current wildlife management plan with a new one. Paul Dewey of Central Oregon Landwatch indicated as of last night that they will appeal, hoping to clarify the changes. This would be a de novo hearing. If the Board does not do this, it would go to a hearings officer. Mr. Lelack stated that the appeal period is twelve days , and due to the holidays and scheduling conflicts, this is being brought to the Board this morning for action. Ms. Craghead clarified that it was not on the agenda because no one had indicated there would be an appeal until last night. DEBONE: Move that the Board call this up for review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Being no other items brought b efore the Board, the meeting was adjourned at 10:22 a.m. DATED this ~. Day of ~201 f fortheDeschutes County Board of Commissioners. Tamm~ Anthony DeBone, Vice Chair ATTEST: Alan Unger, Commissioner ~r()~ Recording Secretary Minutes of Board of Commissioners ' Business Meeting Monday, December 29, 2014 Page 7 of7 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, DECEMBER 29, 2014 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONTINUANCE of a Hearing (Written Record) on the Annexation of Property into Deschutes Rural Fire Protection District No.2 (Goebel-Perry; Goebel-Stephenson and Goebel, Owners), and Consideration of Board Signature of Orders No. 2014-039, 040 and 041, Approving the Annexations­ Laurie Craghead, County Counsel To be continued to January 5. 4. A PUBLIC HEARING (carried over from December 15) on the Annexation of Property into La Pine Rural Fire Protection District and Four Rivers Vector Control District, and Consideration of Board Signature of Orders No. 2014-042 and 043, Approving the Annexations -John Laherty, County Counsel Suggested Actions: Open the public hearing, take testimony, close hearings; move Board signature ofOrders No. 2014-042 and 2014-043. Board of Commissioners' Business Meeting Agenda Monday, December 29, 2014 Page 1 of6 5. A PUBLIC HEARING on the SkvorakiBowers Annexation into Redmond Fire & Rescue District, and Consideration of Board Signature of Order No. 2014­ 044, Approving the Annexation -John Laherty, County Counsel To be continued to January 5. 6. CONSIDERA TION of Second Reading by Title Only, and Adoption of Ordinances No. 2014-027 and 2014-028, a Plan and Zone Change for Property at Deschutes Junction, from EFU to RI (previous Piping Company location) Will Groves, Community Development Suggested Actions: Move second reading by title only and adoption of Ordinance No. 2014-027. Move second reading by title only and adoption of Ordinance No. 2014-028. CONSENT AGENDA 7. Board Signature of Document No. 2014-621, Extending the Expiration Date of the Cooperative Forest Road Agreement with the U.S. Forest Service 8. Board Signature of Document No. 2015-001, a Services Agreement between Health Services and Matthew Todd Boire, M.D. for Mental Health Services 9. Board Signature of Document No. 2014-622, Extending an Agreement with Medcor for the Deschutes Onsite Clinic through December 31, 2015 10. Board Signature of Order 2014-045, Declaring Surplus Property (Road Department Equipment) 11. Board Signature of Document No. 2015-006, Appoint Successor Trustee; and Approval of County Counsel Signature of Document No. 2015-007, a Deed of Reconveyance 12. Board Signature of Document No. 2014-644, a Lease of Space to Oregon State Police (117 NW Lafayette 410 sq. ft.) 13. Board Signature of Letters regarding the Cascade View Estates Special Road District Board: Accepting the Resignation of Diane Abernathy, and Thanking her for her Service; Appointing John Cox, through December 31, 2016; and Reappointing Carolyn Chase, through December 31,2017 Board of Commissioners' Business Meeting Agenda Monday, December 29,2014 Page 2 of6 14. Board Signature ofa Letter Appointing Linda Huddleston to the Forest View Special Road District Board, through December 31, 2017 15. Board Signature of a Letter Accepting the Resignation of John Stephenson from the Weed Advisory Board, and Thanking him for his Service 16. Board Signature of Letters for the Lazy River Special Road District Board: Appointing Dalton Miller-Jones through December 31, 2017; and Reappointing Candace Little through December 31, 2016 17. Approval of Minutes: · Business Meeting of December 15,2014 . Work Session of December 15,2014 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 18. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 19. CONSIDERATION of Board Signature ofa Letter Appointing Gayle Hoagland to the Deschutes County Extensionl4-H Budget Committee, through June 30, 2017 20. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 2l. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 22. ADDITIONS TO THE AGENDA Board of Commissioners' Business Meeting Agenda Monday, December 29,2014 Page 3 of6 Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@,deschutes.org. PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Thursday, December 25 Most County offices will be closed to observe Christmas Monday, December 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, January 1 Most County offices will be closed to observe New Year's Day. Monday, January 5 8:30 a.m. Oath of Office Ceremony -Courthouse 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Tuesday, January 6 3:30 p.m. Public Safety Coordinating Council Meeting at Community Corrections Wednesday, January 7 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, December 29,2014 Page 4 of6 Wednesday, January 14 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Monday, January 19 Most County offices will be closed to observe Martin Luther King, Jr. Day. Tuesday, January 20 10:00 a.m. 911 Executive Board Meeting, at 911 Monday, January 26 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, January 28 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, February 2 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Tuesday, February 3 3 :30 p.m. Public Safety Coordinating Council Meeting Wednesday, February 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Tuesday, February 10 6:30 p.m. Joint Meeting with the Redmond City Council, Redmond City Hall Board of Commissioners' Business Meeting Agenda Monday, December 29,2014 Page 5 of6 Wednesday, February 11 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Thursday, February 12 6:00p.m. Joint Meeting with the Sisters City Council, Sisters City Hall Monday, February 16 Most County offices will be closed to observe Presidents' Day. Monday, February 23 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, February 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, March 2 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Tuesday, March 3 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, March 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. Board of Commissioners' Business Meeting Agenda Monday, December 29,2014 Page 6 of6