HomeMy WebLinkAboutDoc 636 - Amend MedCor AgrmtDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of December 29,2014
DATE: December 10, 2014
FROM: Kathleen Hinman HR / Benefits 385-3215
TITLE OF AGENDA ITEM:
Board approval of Document No. 2014-636: Amendment to Deschutes County Contract 2012-622.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
In 2012 Deschutes County entered into a contrct with Medcor for operation of the Deschutes Onsite
Clinic (DOC). Additional services were added through amendments in 2013.
The term of the original contract and amendments expires on 12/31/14.
Document 2014-636 amends the original contract by extending the termination date to December 31,
2015. All other terms and conditions of the original contract and the 2013 amendments remain in place
(including a limited 3% annual increase provisions).
FISCAL IMPLICATIONS:
Annual expenditure of $1 ,200,000.00.
RECOMMENDATION & ACTION REQUESTED:
Board approval of Document No. 2014-636 amending Contract 2012-622 by extending the expiration
term one-year to December 31, 2015.
ATTENDANCE: Kathleen Hinman, Benefits Coordinator
DISTRIBUTION OF DOCUMENTS:
Kathleen Hinman
I
I I
l
I
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with All contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 112/10/141 Department: HBI
Contractor/Supplier/Consultant Name: 1,------,
Contractor Contact: lMedcor, Inc.1 Contractor Phone #: 1815-759~
154891
Type of Document: Contract amendment -Document No. 2014-636
Goods and/or Services: Medcor Professional Services at the DOC and Juvenile
Detention Facility
Background & History: In 2012 Deschutes County entered into a contrct with
Medcor for operation of the Deschutes Onsite Clinic (DOC). Additional services were
added through amendments in 2013.
The term of the original contract and amendments expires on 12/31/14.
Document 2014-636 amends the original contract by extending the termination date to
December 31,2015. All other terms and conditions of the original contract and the
2013 amendments remain in place (including a limited 3% annual increase provisions).
Agreement Starting Date: 101/01/151 Ending Date: 112/31/151
Annual Value or Total Payment: ~1 ,200,000.oq
o Insurance Certificate Recei,ed (cleck box)
Insurance Expiration Date:
Check all that apply: o RFP, Solicitation or Bid Process o Informal quotes «$150K)o Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? C8J Yes 0 No
If No, has budget amendment been submitted? 0 Yes 0 No
Is this a Grant Agreement providing revenue to the County? 0 Yes C8J No
12110/2014
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance:
Name:
Phone #: 1,------,
Departmental Contact and Title: IKathleen Hinman, Benefit~
Phone #: 385-3215
Department Director Approval: _-,,~_,=-,--,-",c,.;_L_L.._."'40C.=iI~!-",Aj~+.,.----,_
SignatureD 0=
Distribution of Document: Who gets the original document and/or copies after it has
been signed? Include complete information if the document is to be mailed.
Official Review:
County Signature Required (check one): ~SOCC 0 Department Director (if <$25K)
Administrator (if >$25 but <$150K; if >$150K, BOCC Order No. )
Legal Review Date Il-jirjly:
Document Number 2014-636
12/10/2014
REVIEWED
L~VVVALCOUNSEL
For Recording Stamp Only
AMENDMENT TO DESCHUTES COUNTY CONTRACT NO. 2012-622
(As amended by Document Nos. 2013-355. 2013-476, and 2013-511)
DOCUMENT NO. 2014-636
THAT CERTAIN AGREEMENT, Deschutes County Contract No. 2012-622 dated December 17,
2012 (as amended by Document Nos. 2013-355, 2013-476 and 2013-511), by and between
DESCHUTES COUNTY, a political subdivision of the State of Oregon ("County") and Medcor, Inc.,
("Contractor"). is amended, effective upon signing of all parties, as set forth below. Except as
provided herein, all other provisions of the contract, as applicable, remain the same and in full force.
County's performance hereunder is conditioned upon Contractor's compliance with provisions ofORS
2798.220,2798.225,2798.230, and 2798.235, which are hereby incorporated by reference. In
addition, Standard Contract Provisions contained in Deschutes County Code Section 2.37.150 are
hereby incorporated by reference. Contractor certifies that the representations, warranties and
certifications contained in the original Contract are true and correct as of the effective date of this
Amendment and with the same effect as ifmade at the time ofthis Amendment.
The above-identified Contract (as amended) is further amended as follows:
AGREEMENT:
Contract No. 2012-622 is amended as follows:
1. Contract No. 2012-622, as amended, is renewed for a term of one-year; termination date
of "December 31,2014" is deleted and "December 31,2015" is inserted in its place.
2. Exhibit 7 (added by Document 2013-355) is amended to increase the Wellness
Coordinator's weekly hours from 32 to 40 (reflecting current practice).
3. Exhibit 7, Section 3, sub-section (b) and sub-section (c) are amended to add the
following language: "All fees identified in this sub-section shall increase by 3% at the
beginning of each one-year renewal term."
4. Exhibit 8, Section 3, sub-section (a) and sub-section (b) are amended to add the
following language: "All fees identified in this sub-section shall increase by 3% at the
beginning of each one-year renewal term."
PAGE I OF 2 -DOCUMENT NO. 2014-636, AMENDMENT TO CONTRACT NO. 2012-622
5. Except as provided herein, and as applicable, the tenns of Contract No. 2012-622 shall
remain in full force.
DATED this __day of ________"2014.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ALAN UNGER, Commissioner
Recording Secretary ANTHONY DEBONE, Commissioner
Y: Philip C. Seeger
December 15, 2014
Date
ITS: President/CEO
PAGE 2 OF 2 -DOCUMENT NO. 2014-636, AMENDMENT TO CONTRACT NO. 2012·622