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HomeMy WebLinkAbout2012-01-04 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, January 4, 2012 Page 1 of 7 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JANUARY 4, 2012 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Erik Kropp, Interim County Administrator; Laurie Craghead, County Counsel; Tom Anderson, Nick Lelack and Peter Gutowsky, Community Development; George Kolb, Road Department; Joe Sadony, Information Technology; and ten other citizens. Newly-installed Chair Anthony DeBone opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT The Board acknowledged Commissioner Tammy Baney’s five years of service to the County. 3. DEPARTMENT PRESENTATION – Information Technology. Joe Sadony gave a PowerPoint presentation on the services provided by his department. (An overview is attached, for reference.) 4. Before the Board was a Public Hearing and Consideration of Signature of Order No. 2012-001, Vacating a Portion of Knickerbocker Avenue (Terrebonne). George Kolb said that Central Electric cooperative originally indicated they did not need the existing right of way, but after the original vacation actions had occurred they realized they wanted to keep a right of way available to them. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 4, 2012 Page 2 of 7 Pages The hearing can take place and the Order approved, but it cannot be signed until CEC is satisfied that they still have the right of way they need for maintenance purposes. There was some confusion when the subdivision was platted and the easement for the road was put into place. The easements were dedicated to the public. When properties were developed, this easement was no longer needed for access. However, CEC needs access to a pole and line. The access to be vacated is rough and steep, and is not needed by any of the property owners. Chair DeBone opened the public hearing. Steve Henderson is a resident in the area, living at the terminus of Knickerbocker Lane. The road goes to nowhere but is access to private property. He is concerned about people using it and caus ing damage to the property and that of others. This traffic occurs at all hours and the users leave behind lots of trash. Cindy Murphy of Cascade Lane lives on the east end of the easement. She agrees that the road should be vacated. People drive behind her property at all hours. They are working with CEC regarding the maintenance of the equipment and that should be resolved soon. Mark Piper added that he has located a place to put a gate, and CEC would have a key to the lock. All property owners seem to be agreeable to this. Dennis Hanson of NW Kesley Lane said he submitted a letter also. He agreed that this is not a typical ‘not in my backyard’ issue. They pay taxes on this road and it is a public safety issue, with ATV’s, hunters, party-goers and others who do not need to be on private property at all hours. There is no public property accessed by the easement. There is a need to address the safety and welfare of the local property owners. Ryan Enders said he owns property there as well. He feels there are safety issues with individuals using this easement for a variety of uses when they have no business being there. There are no public lands accessible via this easement. Commissioner Baney thanked the residents for their input. She acknowledged that there has been no opposition to the vacation except for the clarification of the CEC use of the easement. The Order would not be ratified until this takes place. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 4, 2012 Page 3 of 7 Pages Laurie Craghead said that the written record could be left open and they would have to accept any written testimony in the meantime. She recommended that they do not make a final decision at this time. BANEY: Move that the oral part of the hearing be closed, with the written record to be left open until such time as CEC is satisfied with the status of its rights to use an easement. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 5. Before the Board was Consideration of Signature of Order No. 2012-004, Designating Hearings Officers to Adjudicate Civil Penalty Proceedings relating to Code Enforcement. Tom Anderson said that Senate Bill 915 requires that any local jurisdiction can no longer cite offenders to Circuit Court, and must have a process in place to deal with these types of cases. Part of this is the Board establishment of a Hearings Officer to hear these cases. An RFP was done and a pool of hearings officers qualified to hear cases was selected. The initial intent was to address building code violations, but other types of cases may be heard. There could be about ten cases a year. About 90- 100 cases are opened each year, but most are resolved through voluntary compliance. The contracts have a not to exceed amount of $50,000 each. He anticipates the cost per year may be about $5,000. There is no mechanism to levy these costs to the defendant, as typically they would not have the funds available. Karen Green is local and may be primarily used; the other two live in the valley so there would be travel expenses involved. The department will try to piggy- back hearings when possible to economize. It is a multi -year contract and may be used by other departments for other cases, so it is hard to know what the costs might be. Ms. Craghead stated that the Court is efficient and does a good job, but if a fine is imposed the fine goes to the Court. If a fine is imposed in this new process, the fine would go to the County. The County also has the ability to lien property in this situation. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 4, 2012 Page 4 of 7 Pages Commissioner Unger asked for an explanation of the civil process. Ms. Craghead stated these would not be criminal proceedings, so it is a lot less complicated. BANEY: Move signature of the Order. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 6. Before the Board was Consideration of Second Reading by Title Only, and Adoption, of Ordinance No. 2012-001, Amending Title 2.28 of Deschutes County Code – Historical Landmarks Commission. Peter Gutowsky gave a brief overview of the item. The cities are interested in forming their own Commission for local control and more options for funding. A hearing was held, one person in support testified, and the hearing was closed. The Ordinance would be effective ninety days after adoption. BANEY: Move second reading of the Ordinance, by title only. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Chair DeBone conducted the second reading, by title only. BANEY: Move adoption. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. BANEY: Move approval. UNGER: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 4, 2012 Page 5 of 7 Pages VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Consent Agenda Items 7. Signature of Order No. 2012-003, Declaring Certain Deschutes County Personal Property Surplus, and Authorizing its Sale 8. Signature of a Letter Reappointing Sam Pronesti to the Board of River Forest Acres Special Road District, through December 31, 2014 9. Signature of a Letter Reappointing Dennis McGregor to the Panoramic Access Special Road District Board, through December 31, 2014 10. Signature of a Letter Appointing Jerilynn Round to the Board of Sun Mountain Ranches Special Road District 11. Approval of Minutes: Board Meetings of December 5 and 19, 2011 Work Sessions of December 5, 14, 19 and 22, 2011 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Signature of Resolution No. 2012- 001, Transferring Appropriations in the Deschutes County 911 County Service District Fund. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks) in the Amount of $240,351.83. UNGER: Move approval, subject to review. BANEY: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 4, 2012 Page 6 of 7 Pages VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District (two weeks) in the Amount of $7,535.84. UNGER: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 15. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) in the Amount of $1,430,156.10. UNGER: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 16. ADDITIONS TO THE AGENDA Erik Kropp said there is a scheduled item on the afternoon work session regarding the Regional Economic Opportunity Analysis. Staff recommends that this be moved into executive session as there is a possibility of litigation on this issue. _____________________________ Commissioner Unger complimented John Stark on continuing to work with legislators on the possibility of a HUB Zone. Review of census tracts is continuing on this issue to help with economic development. Commissioner Baney indicated a meeting has been set with FEMA in Washington, DC regarding wildfire issues. Being no further items to come before the Board, the meeting adjourned at 11:00 a.m. z,tJ1l..­ DATED this 16'16 Day of ~= Wi-I for the Deschutes County Board of Commissi~ Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: Tam~iSSioner ~~ Recording Secretary Minutes of Board ofConunissioners' Business Meeting Wednesday, January 4 , 2012 Page 7 of7 Pages Information Technology Department Presentation Deschutes County Board of Commissioners Business Meeting 1/4/2012 Mission Statement •Deliver reliable, sustainable, innovative, cost-effective and proven information technology solutions to the citizens, business community and staff of Deschutes County Profile •20 employees •3 divisions Administration Operations Applications Administration •Customer relations •Budget development •Service development •Technology purchasing •Department leadership Operations •Data center •Networks (phone, data) •Tech support (help desk) •Security technology •Disaster recovery Applications •Office automation •Development •Business software •Web/internet •GIS Finances •20.75 FTE •Four funds o 660 - IT operations (ISF) o 661 - Equipment reserve (ISF) o 305 – GIS technology o 111 – Court technology reserve •Total budget of $3.6M Finances Current Projects •Legacy System Related o District Attorney CMS o Law Enforcement RMS o Behavioral Health EHR/CMS o Justice Court CMS o Jail Management System Current Projects •IT Work Management System •DR/BC System Design •DIAL v2 (land information system) Interesting Statistics •22 TB of managed storage •125 servers •850 telephone handsets •37 networked facilities •950 Workstations Interesting Statistics •10,000 emails/work-day via the internet •Volume = 9.7 Gigabytes Challenges •Loss of institutional knowledge •Over decentralization •“Consumerization” J I Phone #s -­Q () -~.'c2 --~~--~------~--~--------T---~~----~--- • BOARD OF COMMISSIONERS' MEETING RE~ST TO SPEAK Agenda Item of Interest: 1 {kntb*l ,5iYcJf !-hc#h?Cf? . JName Address / f 1 '? f1V /:)D!fj tit• fp/'~)l41l1f tJlZ )2d In Favor D NeutrallUndecided D Opposed Submitting written documents as part of testimony? DYes D No If so, please give a copy to ~e Rec~rding Secretary for the record. !;'1H3ac4? :6 (-1 6m1H~ BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Phone#s 0?-t\~ 5\~-0C4dO ID In Favor N eutrallUndecided D Opposed Submitting written documents as part of testimony? ~s D No If so, please give a copy to the Recording Secretary for the rec~tf~~\0"\0"",, ,~A ' BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item 02jerest:, (/c~,; • f ;L Ie ~,,-i" 1'fate~iii/to::: Name )Jd-t",I) l eve' '\ Address Ii ~ ;f/lt/ I!q~? ~~'-<~ ! C'/r:L~cfll A/ I t)« q '? '1 tC7 I 7' I Phone #s J'II 't20 --)") 2-7 E-mail address __---L.:::k{..:....IL-:.......~~;_=________________ ~InFavor D NeutrallUndecided D Opposed Submitting written documents as part of testimony? 111 Yes D No. " If so, please give a copy to the Recording Secretary for the record. (/Ji '" , "~ J: 1"I)/,' BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: L( )( IV I Lbe~ ~Dc-t~t Date: Name (('-) ~ f ,.J Jrf t2 ---.~,- ) c I/' If r: !o,..,y 1\.)1" Phone#s _______=>-L~q~O~'_2L·_3~·~6~/_________________________ ~ In Favor D NeutrallUndecided D Opposed S ... b,-:~~ Submitting written documents as part of testimony?' ~~;'-TINo If so, please give a copy to the Recording Secretary for the record. George Kolb From: Dennis Hanson <Northwind@bendcable.com> Sent: Tuesday, January 03, 2012 1:36 PM To: georgek@co.deschutes.org.us; George Kolb Cc: 'Cynthia Murphy'; 'steve'; 'Priscilla Hardin'; 'Ryan Enders' Subject: Vacation of Knickerbocker Road Attachments: DeschutesCo.doc George ..... Please accept the attached as a comment in advance of tomorrow's hearing. I'd like to reiterate others' thanks for your help with this process. From the phone conversation I had with you to all of your emails, we do appreciate. Look forward to seeing you. Thank you Dennis Hanson Dennis G Hanson Northwind@bendcable.com 2445 NE Division St. Ste #204 Bend, OR 97701 Office tel (541 )382-5843 Office fax (541 )383-8024 1 • Board of County Commissioners of Deschutes County Re: Vacation of Portion of Knickerbocker Road I reside at 1644 Kesley Lane in Terrebonne, and the back of my home is lined by Knickerbocker Road. When I purchased the home nine years ago, it was with my understanding and that of the realtor that the road was not a public access, but only a utility-access road. Even until recently, this has been my understanding and it was thus with some surprise when this issue arose. This is not your normal "not-in-my-backyarcl' issue raised in public debate, but it actually is in my immediate backyard, as well as for all of us who live on Kesley Lane. It is indeed a public-safety issue, to wit, the ATV and motorcycle traffic that includes hunters with guns and smokers who create a fire hazard, along with the mess of alcohol cans and bottles. This would be a different matter were the road to connect with a BLM or open area, but it is 1,400' that leads to nowhere, terminating at the top at private property. Just up and back down the steep road, a few feet from our homes. It is my understanding that CEC and perhaps another utility wants to have an easement. I have no problem with that and even encourage it. This seems to be commonsense. F or those of us who live on Kesley Lane, we treasure its sense of place. As to public access, it is in our interests -both public and private-to vacate this roadway. Sincerely Dennis G. Hanson 1644 NW Kesley Lane Terrebonne, OR 97760 541-420-5323 northwind@bendcable.com .. George Kolb From: Ryan Enders <renders@myhomefed.com> Sent: Thursday, December 29, 2011 2:02 PM To: georgek@co.deschutes.org.us Cc: George Kolb Subject: Vacate Right of Way on Knickerbocker "Avenue" Attachments: Knickerbocker Ave.docx Ryan Enders Vice President & Commercial Branch Manager Home Federal Bank P: (541) 318-3611 F: (541) 312-4996 c: (541) 390-5761 20365 Empire Ave, Bend, OR 97701 MyHomeFed.com NASDAQ: HOME NOTICE: This e-mail is intended solely for the use of the individual to whom it is addressed and may contain information that is privileged, confidential, or otherwise exempt from disclosure. If the reader of this e-mail is not the intended recipient, you are hereby notified that any distribution or copying of this communication is strictly prohibited; do not print, copy or distribute this message or any attachments. Please advise the sender immediately by reply e-mail and delete this message and any attachments without retaining. 1 Date: December 29,2011 To: Deschutes County Board of Commissioners Meeting in public hearing, January 4,2012, 10 a.m. 1300 NW Wall St., Bend OR From: Ryan and Mari Enders 1710 NW Kesley Lane, Terrebonne, OR 97760 Cell phone: 541-390-5761; Email: traderyan@yahoo.com RE: Testimony favoring vacation of Knickerbocker Avenue. Please consider the following testimony when dealing with the petition to vacate the portion of Knickerbocker Avenue described in the Notice of Vacation Hearing issued December 15th, 2011. We hope that in your deliberations you will consider past incidents, the safety and security of the individuals and property involved, including utility company, and that through common sense, this will guide you to a decision that prevents a future tragedy. In 2010, when we purchased lot 3 of the North C Acres development, our realtor assured us that the dirt/mud roadway at the south edge of the property was a utility easement, when in fact, it is a right of way. The only purpose the dirt road can serve is for utility access since it leads to private land only. Vehicles occasionally travel up the road, some of which may be carrying firearms and alcohol, since I have found shell casings, beer cans and dead animal carcasses on the hill (Private Property). The hill is home to many different species including Golden Eagles, Falcons, Hawks and Deer, just to name a few. Some dog walkers tum their dogs off-leash while on the right-of-way. This last spring our dog was killed by another dog, off -leash and on several occasions dogs off-leash have chased our cats and done damage to our yard. We have a 19 month old daughter that will be playing in the yard this coming spring and pedestrians with free access to our back yard and dogs running off leash will be a concern, as will be the likelihood someone could enter the rear entrance of our house without being viewed by neighbors. Neighbors with permission will still be allowed to enjoy the hill, but this will allow the property owners to make the decision of who can walk onto our private property. Whatever the original intent was for the right of way, it no longer pertains since this road does not give direct access to public land nor would a new road be necessary to access private property, all of which, have an existing road to their properties. A utility easement makes sense but a right of way does not. Lastly, I would think the utility company would be concerned with the potential for vandalism to their utility boxes and lines. For all of the reasons listed above and many more, we ask that Knickerbocker be vacated as a right of way and changed to a utility easement. Sincerely, Ryan, Marl and Noah Caroline Enders George Kolb From: Steve Henderson <stevehenderson@bendbroadband.com> Sent: Tuesday, January 03, 2012 12:07 PM To: George Kolb Cc: Cynthia Murphy; renders@myhomefed.com; Dennis Hanson; Steve & Sharon; Priscilla Hardin Subject: Knickerbocker Ave. vacation Attachments: To county commissioners on knickerbacker vacation.docx Hi George, Could you please enter this into the public record for the hearing on the vacation of Knickerbocker Ave. in Terrebonne? Thank you for all you have done to help our neighborhood through this process. Steve Henderson 1 To: Board of County Commissioners of Deschutes County From: Steve Henderson resident of "Circle C" development, Terrebonne Date: January 3, 2012 Subject: Public Hearing on vacation of portion of Knickerbocker A venue Commissioners, I live at the end of Kelsey Ln in Terrebonne. Knickerbocker Ave. that is being considered for vacation terminates at the southwest corner of my property. The Knickerbocker roadway does not connect with any other public road or right of way. It does not provide access to any public land. All the residents and property owners adjacent to this road have access to their properties from other maintained public roads or right of ways .. Knickerbocker Ave is a road to "Nowhere." This roadway is over 11 % grade and is a rutted rocky trail that is not maintained. The only vehicular traffic on this road are non-residents on motorcycles or in four wheel drive rigs that use this road for illegal access to private property. Because of its condition and the fact that many acres of private undeveloped land can be accessed for "off­ roading" this right of way is an attractive nuisance that brings in people that abuse our property with litter and illegal trespass. I won't bother you with countless stories of people coming onto our property and the damage they have done, I can provide that information at your convenience and request, but suffice it to say that the use of this road is harmful to the property owners that it is supposed to serve and that none of the owners of the property that this road crosses care to use this roadway for access. Because misuse of private property create potential fire risks and often results in calls to 911, I hope you will agree that it would be in the best interest of the public and property owners along Knickerbocker Ave. to vacate this roadway Sincerely, Steve and Sharon Henderson 1848 NW Kesley Ln Terrebonne, OR 97760 stevehenderson@bendbroadband.com 541-420-4424 To: Deschutes County Board of Commissioners Public Hearing January 4, 2012 10:00 am From: Cindy Murphy and Mark Piper 1522 NW Kesley Lane Terrebonne, OR 97760 541-519-0620 cwritermurphy@gmaiLcom RE: Testimony favoring vacation of Knickerbocker Avenue We are very much in favor of the vacation of Knickerbocker Avenue as described in the Notice of Vacation issued December 15, 2011. As others experienced, we too were told, when we bought the house in April 2010, that the dirt path behind our home was a utility easement not open to the public. After living here we have come to realize that is not the case, and the risk of trespass, theft, wildfire, illegal activities, crime, and public nuisance has been steadily increasing. Many cruisers find their way here after dark and late at night when nothing good can come of their presence. It is adjacent to, and looks directly down into the back of our homes, shops and barns. This 11% plus trail goes nowhere and dead ends approximately 1400 feet from where it starts. This does not go to public land but runs up again a fence to privately owned acreage in one direction, or south straight up the side of a hill on a narrow rocky 15 plus %grade to other private land. All private properties in the area have access through other routes, so this road is not needed. People who drive up here have no choice but to turn around and drive back out creating double dust, noise and erosion, not to mention other possible illegal intentions they may have. We completely understand the CEC's need to have an easement to service their lines and boxes along here, and we are not against that. We are, however, opposed to the current status of Knickerbocker Road as a public easement since there is nowhere legal for the public to go. We have some suggestions to solutions for the utility easement to discuss with CEC and we have a pending meeting prior to the January 4th meeting in Bend. Thank you for the chance to comment. To: Deschutes County Board of Commissioners Meeting in public hearing, January 4, 2012, 10 a.m. 1300 NW Wall St., Bend OR From: Billy W. and Priscilla Hardin PO Box 2301, 1824 NW Kesley Lane, Terrebonne, OR 97760 Cell phone: 541-504-4723; Email: prisbi11@earthIink.net RE: Testimony faVOring vacation of Knickerbocker Avenue Date: December 15, 2011 Please consider the following testimony when dealing with the petition to vacate the portion of Knickerbocker Avenue described in the Notice of Vaca­ tion Hearing issued December 15th, 2011. In 1999, when we purchased lot 4 of the North C Acres development, our re­ altor assured us that the 30' -wide roadway at the south edge of the property w~a utility easement. When general traffic up and down the hill became a concern to us and we prepared to complain, we learned that it was a public right-of-way and we had> no right to prohibit anyone from entering the dirt track named Knickerbocker Avenue. All manner of vehicles and hikers use the "road to nowhere" on occasion. We have seen ATVs ridden by people carrying open alcoholic beverage contain­ ers. Other ATV traffic involves jOyriders, sometimes holding small children on their "laps" while running up and down the steep, bumpy roadway. Dur­ ing fire season. we have seen hikers and lor riders smoking cigarettes. Hunt­ ing season brings increased traffic by drivers with guns on board. In violation of county ordinances, some dog walkers turn their dogs off-leash while on the right-of-way. Users of Knickerbocker Avenue look directly down into our yard and win­ dows offering a prime opportunity to survey our comings and goings with an eye to breaking and entering. In short, our sense of privacy and security are violated by the presence of a roadway that serves no purpose to the general public. For all of the reasons listed here, we land owners would be better off if we had the right to post the steep, rough track as closed to the public. In your deliberations, please consider the following snmmary in favor of vacating Knickerbocker Avenue as a public right-Of-way: 1. Whatever its original intent, the Knickerbocker Avenue right-of-way (less than 1400 feet long and encompassing a steep grade of over 11°) leads only to private property and should no longer allow public access. 2. The Knickerbocker Avenue right-of-way allows public viewing of our household, violating our privacy and sense of security. 3. Public traffic on the right-of-way increases the threat of wildfire. 4. Deer range through the area on a regular basis. The right of way offers easy access to hunters and their vehicles, bringing the potential threat of gunfire dangerously close to occupied residences. 5. The steep grade and primitive surface of the track pose a physical threat to any and all who use Knickerbocker Avenue. I Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JANUARY 4, 2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. DEPARTMENT PRESENTATION -Information Technology -Joe Sadony 4. A PUBLIC HEARING and Consideration of Signature of Order No. 2012­ 001, Vacating a Portion of Knickerbocker Avenue (Terrebonne) -George Kolb, Road Department Suggested Actions: Open and hold hearing; close hearing. Move Board signature ofOrder No. 2012-001. 5. CONSIDERATION of Signature of Order No. 2012-004, Designating Hearings Officers to Adjudicate Civil Penalty Proceedings relating to Code Enforcement -Tom Anderson, Community Development Suggested Action: Move signature ofOrder No. 2012-004. Board of Commissioners' Business Meeting Agenda Wednesday, January 4,2012 Page 1 of 6 Pages 6. CONSIDERATION of Second Reading by Title Only, and Adoption, of Ordinance No. 2012-001, Amending Title 2.28 of Deschutes County Code­ Historical Landmarks Commission -Peter Gutowsky, Community Development Suggested Actions: Move second reading ofOrdinance No. 2012-001, by Title Only. Move adoption ofOrdinance No. 2012-001. CONSENT AGENDA 7. Signature of Order No. 2012-003, Declaring Certain Deschutes County Personal Property Surplus, and Authorizing its Sale 8. Signature of a Letter Reappointing Sam Pronesti to the Board of River Forest Acres Special Road District, through December 31, 2014 9. Signature of a Letter Reappointing Dennis McGregor to the Panoramic Access Special Road District Board, through December 31, 2014 10. Signature of a Letter Appointing Jerilynn Round to the Board of Sun Mountain Ranches Special Road District 11. Approval of Minutes: • Board Meetings of December 5 and 19, 2011 • Work Sessions of December 5, 14, 19 and 22, 2011 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 12. CONSIDERATION of Signature of Resolution No. 2012-001, Transferring Appropriations in the Deschutes County 911 County Service District Fund Marty Wynne, Finance Suggested Action: Move signature ofResolution 2012-001. 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks) CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District (two weeks) Board of Commissioners' Business Meeting Agenda Wednesday, January 4,2012 Page 2 of6 Pages RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 15. CONSIDERATION of Approval ofWeekly Accounts Payable Vouchers for Deschutes County ( two weeks) 16. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TIY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting. please call 388-6572.) Monday, January 2 Most County Offices will be closed to observe New Year's Day Wednesday, January 4 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, January 5 8:00 a.m. Regular Meeting with the Sisters City Council, at Sisters City Hall 10:00 a.m. Executive Session, called under ORS 192.660(2)(h), pending or threatened litigation 1:30 p.m. Budget Committee Meeting -Overview and Update Board of Commissioners' Business Meeting Agenda Wednesday, January 4,2012 Page 3 of6 Pages Wednesday, January 11 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, January 12 7:00 a.m. (Tentative) Regular Meeting with the City of Redmond Council, at Redmond City Council Chambers Monday, January 16 Most County Offices will be closed to observe Martin Luther King, Jr. Day Tuesday, January 17 All Day (Tentative) County Administrator Interviews (video conference) Thursday, January 19 All Day (Tentative) County Administrator Interviews (video conference) Monday, January 23 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, January 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, January 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, February 1 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 4,2012 Page 4 of 6 Pages Thursday, February 2 & Friday, February 3 All Day (Tentative) County Administrator Interviews Monday, February 6 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, February 8 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, February 20 Most County Offices will be closed to observe Presidents' Day Wednesday, February 22 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session( s) Monday, February 27 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, February 29 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Monday, March 5 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 4,2012 Page 5 of 6 Pages Wednesday, March 7 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, March 8 7:00 a.m. Regular Meeting with the City of Redmond Council, at Redmond City Council Chambers Wednesday, March 14 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, March 19 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, March 26 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, March 28 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-\-1 to access the state transfer relay service for TrY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, January 4,2012 Page 6 of 6 Pages