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2012-01-18 Business Meeting Minutes (3)
Minutes of Board of Commissioners’ Business Meeting - PM Wednesday, January 18, 2012 Page 1 of 7 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JANUARY 18, 2012 – P.M. _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Erik Kropp, Interim County Administrator; Laurie Craghead, County Counsel; George Kolb, Road Department; Tom Anderson, Todd Cleveland and Peter Russell, Community Development; Robert Poirier, 911 County Service District; and media representative Hillary Borrud of The Bulletin. Chair DeBone opened the meeting at 1:33 p.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was Consideration of Approval of Tumalo Trail Grant Application. Peter Russell provided a handout on the application, and an overview of the item, which has to do with a trail from the town of Tumalo to Tumalo State Park. This is the first regional trails grant the County would receive. They are working with Oregon State Parks and Recreation to get the information together. Commissioner Unger said that he thought a grant has been applied for in the past. Mr. Russell said they had, but it is highly competitive. There is a user trail already in place that would be improved. It is on the long -term plans for Bend Park & Recreation District and is consistent with the Comprehensive Plan. Minutes of Board of Commissioners’ Business Meeting - PM Wednesday, January 18, 2012 Page 2 of 7 Pages Mr. Russell stated they made it clear that the County does not maintain trails. It is also on Oregon State Park land and this is something they already do. UNGER: Move ratification of the submission of the grant documents (nunc pro tunc). DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. Commissioner Baney joined the meeting at this time. 4. Before the Board was Continuation of a Public Hearing and Consideration of Signature of Order No. 2012-006, Approving Formation of a Deschutes County Chapter 451 Service District for Emergency Communications Services, Withdrawal of Properties in the Current Emergency Communications Service District, and Setting a Public Hearing. Chair DeBone reopened the hearing. Laurie Craghead provided a PowerPoint presentation on the formation of the new 911 District and associated actions. Statute under ORS 198 does not allow a second district to be formed in an area that already has a district, but the new district can be formed and the old one dissolved simultaneously. The presentation showed the district boundaries and the tax rate. The new district at this time would be just Deschutes County. The way Statute is written, this new district has to be within the Board’s jurisdiction, so the area within Jefferson County (Crooked River Ranch and Camp Sherman) will be handled in a different fashion. There will be a name change as well. It won’t be the Deschutes County 911 Service District; it will instead be called the Deschutes 911 County Service District. This will help establish permanent and stable funding for 911 services. The districts cannot be merged until the new one is formed. Mapping will have to be done at that time. She explained the total assessed valuation, which is used to determine the total tax rate. The 2012-13 assessed valuation will be used since the election does not occur until November. It is likely that the valuation for both areas will have declined at much the same level. Minutes of Board of Commissioners’ Business Meeting - PM Wednesday, January 18, 2012 Page 3 of 7 Pages This is officially a land use decision, although it has to do with forming a 911 district. They had to get resolutions from the cities and 75% of other taxing districts. All have been submitted. The hearing is scheduled on February 8. The May election will address the formation and withdrawal. A merger hearing will take place in June or July. Commissioner Baney asked what happens if it does not pass. She wants this to work on both levels. She would also like to have the E-board review it. Commissioner Unger wants this to happen so there can be consistency in funding. It is important to educate the public about where the funds come from and where they go. Ms. Craghead said this amount is less than the current rate. Rob Poirier thanked Ms. Craghead for her work on this complicated issue. He wants to try to keep it as simple as possible for the public and to do as much outreach as they can to educate the public. The budget for the next five years would keep the rate below the permanent rate. In five years they would have to go up to the permanent rate for long-term sustainability. Commissioner DeBone said this equates to about $80 per home for 911 services , a bargain. Chair DeBone close the hearing at this time. BANEY: Move approval, subject to adjusting the signature block. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Consent Agenda Items 5. Signature of Resolution No. 2012-002, Increasing the Imprest Checking Account Amount for Legal Counsel Minutes of Board of Commissioners’ Business Meeting - PM Wednesday, January 18, 2012 Page 4 of 7 Pages 6. Signature of Letters of Appreciation to Historical Landmarks Commission Members, Thanking them for their Service: Sally Bird, Janel Chapman, Paul Claeyssens, Ken Cooper, Pat Kliewer, Douglas Knight, Bill Olsen, Heidi Slaybaugh, Robert Anderson, Thomas Humphrey and Dave Talbot 7. Signature of Letters regarding the Deschutes County Children & Families’ Commission Board: Accepting the Resignation of Stephanie Sundborg and Thanking her for her Service; and Reappointing Barbara Balz and Howard Finck through December 31, 2013 8. Signature of a Letter Appointing Henry Kelley to the Board of Forest View Special Road District, through December 31, 2014 9. Signature of a Letter Appointing Patty Schulte to the Board of Howell’s Hilltop Acres Special Road District, through December 31, 2014 10. Approval of Minutes: Board Meeting of January 4, 2012 Work Session of January 4, 2012 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 11. Before the Board was a Continuation of a Public Hearing and Consideration of Signature of Order No. 2012-006, Approving Formation of a Deschutes County Chapter 451 Service District for Emergency Communications Services, Withdrawal of Properties in the Current Emergency Communications Service District, and Setting a Public Hearing. BANEY: Move approval, subject to adjusting the signature block. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks) in the Amount of $76,881.84. Minutes of Board of Commissioners’ Business Meeting - PM Wednesday, January 18, 2012 Page 5 of 7 Pages BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District (two weeks) in the Amount of $5,851.79. UNGER Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) in the Amount of $1,821,911.76. UNGER: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 15. ADDITIONS TO THE AGENDA A. Discussion of a Request from a Homeowner for the Septic System Upgrade Grant Program Administered by NeighborImpact. Minutes of Board of Commissioners’ Business Meeting - PM Wednesday, January 18, 2012 Page 6 of 7 Pages Tom Anderson provided an overview of the existing program through NeighborImpact. This is based on income level, but the County added a provision for those people who do not qualify for the NeighborImpact program. Recently they ran into a situation where someone has a badly failing system and it is a health hazard for the area. They require a nitrogen reducing system. They also have no homeowners’ insurance in place. Because that situation is not spelled out in the contract, they do not qualify for the County’s program. He proposed adding item #7, a catch-all provision to address this situation but others that may arise. They could authorize NeighborImpact to grant a loan in certain situations. Commissioner Unger says it is important to look at the big picture and manage failing systems. Commissioner Baney agreed. Commissioner DeBone indicated that it is an important consideration. UNGER: Move approval of the document, upon legal review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. B. Before the Board was a Discussion of DEQ’s Request for a County Staff Participant in the Total Maximum Daily Load (TMDL) Advisory Committee. (CDD is Recommending Todd Cleveland) Mr. Anderson said that the DEQ is forming a committee to provide technical advice on the Upper Deschutes area’s groundwater issues. He would like to submit Todd Cleveland as the County’s representative. Commissioner Unger stated that the DEQ wants to conform to EPA standards, and part of this is to analyze TMDL information. There is a deadline for this analysis. The study identifies water issues of all kinds, to develop a work plan for compliance in the future. Other water users will be involved, such as irrigation districts and cities. Mr. Cleveland said it could be nutrients, dissolved oxygen and other components of river water. Chair DeBone wants to be kept informed of the progress of this group. UNGER: Move approval of the appointment of Todd Cleveland. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. c. Executive Session -litigation. After executive session, the following action was taken. BANEY: Move approval of granting authority to Chris Bell or Erik Kropp to sign a settlement agreement on behalf of the Board regarding the Rondema case. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Being no further items to come before the Board, the meeting adjourned at 2:40 p.m. Anthony DeBone, Chair ~~ Alan Unger, Vice Chair ATTEST: onerTammy Baney, Commis Recording Secretary Minutes of Board of Commissioners' Business Meeting -PM Wednesday, January 18,2012 Page 7 of 7 Pages REVIEWED LEGAL COUNSEL For Recording Stamp Only DOCUMENT NO. 2012-034, AMENDMENT NO.3 TO CONTRACT NO. 2010442 THAT CERTAIN AGREEMENT, Deschutes County Document No. 2010-442. by and between the Deschutes County, a political subdivisions of the State of Oregon (County), and Neighborlmpact, an Oregon non-profit corporation (Contractor), effective August 16,2010, as Amended by Amendment No.1. Document No. 201()" 694. effective December 6,2010, and as Amended by Amendment No.2, Document No. 2011-226. effective June 29. 2011, is amended to as set forth below. The effective date of this amendment shall be the date on which the final party has signed. All other provisions of the contract and the consideration remain unchanged. The above listed contract Is amended as follows: Exhibit 1. STATEMENT OF WORK & COMPENSATION PAYMENT TERMS AND SCHEDULE 1. Contractor shall perform the following work: m. Contractor shall apply Contractor's existing Conforming loanN rules, attached as Exhibit 8 and incorporated by reference herein, In determining whether a Client shall be awarded a Nonconforming loan. with the following exceptions: 1) Contractor will consider for approval of a Nonconforming loan application from Clients who failed to make one or more timely mortgage payment; 2) Contractor will consider for approval Nonconforming Loan applications from Clients whose home equity is insufficient to secure the Nonconforming loan; 3) Except for Paragraph 1.1.(2), for all Clients under Paragraph 1.1.2), Contractor shall not consider any loan to value criteria; 4) Contractor shall require all Clients who apply for a Nonconforming loan to attend Contractor's Foreclosure Prevention Workshop and to meet with one of Contractor's foreclosure counselors before conSidering the Nonconforming Loan application for approval; 5) Contractor shall not require a certified general contractor; and 6) The Client may have existing judgment liens attached to the Client's real property. 7) Contractor will consider for approval Nonconforming loan applications from Clients with any other conditions which would disqualify client from Contractor's existing Conforming loan rules and for whom County provides written notification to Contractor that such Clients are to be eligible for a Nonconforming Loan. CONTRACTOR: NEIGHBORIMPACT DESCHUTES COUNTY, OREGON Dated this 11+...... of 5JCI'v\AAI'7' 2012 Dated this ___of ____• 2012 By~JZ &~ By:-=:-::-:-:-:-=-=~-::--:----=-----:-~:--:--:-Sharon Miller, Executive Director ERIK KROPP, Interim County Administrator Dated this ___of ____• 2012 By:.~~~~~~-__~-- TOM ANDERSON. Community Development Department Director PAGE 1 OF 1 -Document No. 2012-034, AMENDMENT NO.3 TO CONTRACT NO. 2010-442, Community Development Department Planning Division Building Safety Division Environmental Soils Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ TO: Deschutes County Board of County Commissioners FROM: Peter Russell, Senior Transportation Planner DATE: January 6, 2012 WORK SESSION: January 11, 2012 SUBJECT: Grant for Tumalo Trail Deschutes County, along with Oregon State Parks, is submitting a grant application to the state's Regional Trails Program (RTP) to construct a trail linking the unincorporated community of Tumalo to Tumalo State Park. The trail will be on the west bank of the Deschutes River and will cross underneath the existing US 20 bridge. Deschutes County will contribute approximately $24,000 of in-kind services and Oregon State Parks will provide approximately $39,000 of in-kind services. The amount requested from the grant program is $145,000. The combination of in-kind services and the requested amount totals $208,000. (Please see attached Jan. 6, 2012, cost estimate.) The Tumalo Trail would be an 8-foot wide paved path for 0.5 miles between Riverview Avenue in Tumalo and O.B. Riley Road. The remaining approximately 0.64 miles to Tumalo State Park will be a 4-foot gravel path. Staff from Planning and the Road Department have worked cooperatively with staff from Bend Parks and Recreation and Oregon State Parks to develop the application. We have several letters of support from the Tumalo Community Association. The trail is on Oregon State Parks land. State Parks will maintain the trail. The County will need to go through its own land use process for a conditional use permit due to improvements needed in the floodplain. Either the Board or the County Administrator will need to provide a letter of authorization for the grant application. Quality Services Performed wi th Pride RTP GRANT APPLICATION FORM -2012 Project Name: Tumalo Section (Deschutes River Trail) Organization/Sponsor Name: Deschutes County (Oregon State Parks is secondary partner) Contact Person Name and Title: George Kolb, Interim Road Department Director Address: 61150 SE 27m Street I Fed ID # 93-6002292 City: Bend I State: OR I Zip: 97702 Telephone: (541) 322-7113 I Fax: (541 )388-27l9 I E-mail: George _ Kolb@co.dcschutes.or.us Project Location: County: Deschutes Longitude: -121.330432 Latitude: 44.135899 U.S. Congressional District: 2 Oregon Legislative Districts: (H) 53/54 (S)27 USGS Quad _Bend_ Township _ 16117 S --Range _12E -SectioD_6n-- Recreational Trail Project Type: Check the box that most clearly describes your project. Please refer to the grant manual for more detailed definitions. o Non-motorized project for a single use f2l Non-motorized diverse use project o Diverse use project including both motorized and non-motorized uses o Motorized single use project o Motorized diverse use project Eligibility Category: Check the box that most closely describes the type of project proposed. Please refer to the grant manual for more details definitions. f2l Maintenance and restoration of existing trails o Development and rehabilitation of trailside and trailhead facilities and trail linkages o Purchase and lease of recreational trail construction and maintenance equipment f2l Construction of new recreational trails 0 Al:quisition of easements and fee simple title to property 0 Operation of educational programs to promote safety and environmental protection Summary Project Description: 1 Paragraph limit. Deschutes County, in partnership with Oregon State Parks and Recreation Department (OPRO), will construct an approximately 1.14 mile long trail on the west bank of the Deschutes River linking the community ofTumalo to the Tumalo State Park day use area. The trail would be done in two sections. The first would be an 8-foot-wide paved asphalt section beginning at the south edge of Tumalo, continuing south for approximately 2,500 linear feet with a connection to O. B. Riley Road. The second section would be an improved aggregate surface trail varying from 2-to 4 feet, continuing south for 0.64 miles to the nOlth edge of the Tumalo State Park day use area. This second section would have some minor armoring and a 100-linear toot portion of the trail is planned to be constructed as a boardwalk over culturally sensitive areas. The trail would allow for bicyclists, pedestrians, and park guests to safely cross underneath US 20, which is high-speed, rural highway with nearly 10,000 vehicles a day in 2010. Budget Summary: IRTP Funds Requested: $185,255 Total Project Cost: $284,843 Project Land is Controlled by: (attach documentation) f2l Fee Simple 0 Lease D Easement 0 FUNDING REQUEST/SOURCE OF FUNDING WORKSHEET A. RTP Grant Fundin2 Request $ 185,255 B. Sponsor Match (the minimum match is 20% -5% of total must be non-federal) Appropriation/Cash $ 32,000 (OPRD) Cash Donations $ Donated Equipment $ Donated Labor $ 6,900 (OPRD) Donated Land $ Donated Materials $ Donated Property Interests $ *Federal Grant (Name: ) $ Force Account Equipment $ Force Account -Labor $60,688 (Des. Co.) Force Account -Materials $ *Grant -Other (Name: ) $ *State Grant (Name: ) $ Other $ State Revenue Sharing $ B. TOTAL FOR SPONSOR (35% Match) $ 99,588 C. TOTAL PROJECT COST (A+B) $ 284,843 ·Other Grant Funding Name oCGrant: Agency: Type of Grant: Status of Grant Request: DApproved 0 Pending ·Other Grant Funding Name of Grant: Agency: Type of Grant: Status of Grant Request: DApproved 0 Pending RTP GRANT DETAILED BUDGET WORKSHEET APPLICANT: Deschutes Co. PROJECT TITLE: Tumalo Section (Des. River Trail)1 Trail Constru Answer all questions relating to your Recreational Trail Project Type. Each question is based on the scoring criteria defined in the grant manual. Please refer to the detailed explanation of the scoring criteria beginning on page 18 of the grant manual. 1. Project Narrative (For motorized, non-motorized and water trail projects) (see manual page 17) In one page or less, describe all elements of the project and the need for assistance and project ob' ctives. Tumalo State Park is a destination for year round activities for camping, fishing, and exploratory base camp for all of Central Oregon. The campground has a limited trail system that takes you from end to end of the developed northern parcels of the park, and as well to the Deschutes River canyon to the south. No formal trail opportunities exist to connect the park with the community of Tumalo. A user-created trail along the west bank of the Deschutes River indicates the high desire for a formal trail by parks visitors, local recreationists, and the Tumalo community. The trail will make safe connections not only to the bicycle enthuSiasts who currently enjoy the popular biking route but also to the nearby neighborhoods. Tumalo is an unincorporated community of approximately 450 citizens spread across 586 acres. By 2030 Tumalo is expected to have about 610 people. There are roughly 6,500 residents within the school district boundaries. The community has limited trail opportunities within a 10 mile radius. Citizens currently hike along the O.B Riley Road and/or along US 20 or on fishing trails along the Deschutes River. Tumalo has limited bike/pedestrian facilities, forcing people to walk on the roadway. The barrier US 20 presents to the area is prominently mentioned in the Tumalo Community Health Impact Analysis (2009) as nearly half of those surveyed listed US 20 as a barrier to walking. Similar sentiments were raised by the public in the Tumalo Community Plan (2010). Both were done by Deschutes County. A trail that goes beneath the highway and reaches Tumalo State Park, as our support letters indicate, is an asset desired by many. The trail will be designated into two sections: the 0.5-mile shared-used paved section will be 8 foot-wide asphalt surface that will connect to Tumalo and extend under US 20 along the scenic Deschutes River, providing users with the natural experience of the riverscape. The remaining 0.64 miles will be compacted fine aggregate and extend to the Tumalo State Park day use area. Deschutes County will use contractors for the paved portion. OPRD will utilize inmate labor to construct the 100-foot boardwalk and to rough-in the trail grade_and perform clearing and grubbing. OPRD will use youth crews to complete the trail tread and other trail features that require technical skills. The inmate crew and park staff will complete trail armoring and installation of kiosks and way-finding signage. Bend Park and Recreation District is aSSisting in the project. Deschutes County will do any needed land use planning and permitting for the project, which requires a conditional use permit. Please limit questions (2-15) to 4 pages. Do not delete questions from application. Please refer to the detailed explanation ofthe scoring criteria beginning on page 18 of the grant manual. 2. First Time (For motorized, non-motorized and water trail projects) (see manual page 19) Have you ever received an RTP grant before? If Yes, please provide the project number and project name of all previous awards. This is Deschutes County's first RTP grant. 3. National Scenic Trail, National Recreation Trail, National Historic Trail, State Designated Recreation Trail or State Historic Trail (For non-motorized trail projects) (see manual page 21) Is your Non-motorized trail project located on a National Scenic Trail, National Recreation Trail, National Historic Trail, State DeSignated Recreation Trail or State Historic Trail? Note: Please provide a map and documentation indicating that the project is located on a deSignated National Scenic Trail, National Recreation Trail or National Historic Trail. N/A 4. Long-Term Commitment to Trail Maintenance (For motorized, non-motorized and water trail projects) (see manual page 23, item A) Carefully explain your plan to continue trail operation and maintenance after the project is complete. List maintenance requirements (including the level of annual maintenance required for the trail) and strategies to be used. Also describe the degree of commitment by reporting on such items as on-going funding, partnerships with other agencies, or volunteer maintenance (e.g. youth conservation or service corps). Where appropriate documentation such as volunteer hour tracking reports, cooperative agreements, donations, private sponsorships support letters, or signed memoranda of understanding. OPRD has a dedicated trail maintenance bUdget, staff and process. The funding and staff levels are stable and committed to the park. The trail requires an annual assessment of trail conditions, usually done in the spring. In addition, OPRD staff inspects the trail after each major storm. Typically, an inmate crew and OPRD staff will conduct spring maintenance. This includes vegetation management; trail maintenance and trail tread maintenance. If additional heavy labor is needed, a more specialized crew is assigned. Trail Maintenance Plan (For motorized, non-motorized and water trail projects) (see manual page 23, item 8) A trail system needs a systematic process to determine the need for trail maintenance. Do you have a Trail Maintenance Plan? What is your trail condition assessment process? Please explain. The park completed a Maintenance Management Plan for the park, which identified all of the maintenance needs for trails. When constructed this asset would be added to the system. OPRD has an automated maintenance alert system known as HUB where routines and scheduled tasks are inputted. The system will alert park staff of items to be completed or inspected to ensure maintenance is completed and facilities are maintained at the level needed. OPRD staff is at the site daily. The staff completes a review of the trail condition on a seasonal basis and conducts condition analysis based off weather conditions and user reports. Based off of these reviews, heavy maintenance is scheduled and completed. The park utilizes specialized work crews to assist in completing in heavy annual maintenance usually in the spring. 24 Top Statewide Trail Issues (For motorized, non-motorized and water trail projects) (see manual page Please describe how the ro'ect addresses a ro riate statewide trail issues. -Need for trail connectivity: The Deschutes River Trail is currently not connected to the community of Tumalo and in next phase will connect from Tumalo to Bend. -Need for trail rehabilitation: A portion of the trail is old fisher trails, this project would rehabilitate the natural resources damaged by rogue trails and make proper connections for a sustainable trail. -Close to home: This trail would be a close to home opportunity for at least one community within Tumalo area, with the trail being adjacent to many of the homes in Tumalo proper. The 2002 Deschutes River Trail Action Plan and the 1986 State Parks Master Plan documents identify a need for trail planning and the future connectivity possibilities. The Bend Park and Recreation District's 2008 Trails Master Plan identifies this segment. The Tumalo Community Plan, which is a part of the County's 2010-2030 Comprehensive Plan, and the County's draft Transportation System Plan Update both identify the trail as well. 8. Local Needs and Benefits -Demonstrate Community Support (For motorized. non-motorized and water trail projects) (see manual page 27, item B) Please list all letters of support and any other supportive information. Please see attached letters of support from: -BPRD, Michael McDonald, Cascades Academy of Central Oregon, Tumalo Community Association members, Deschutes County Bike/Ped Advisory Committee Motorized Trail Opportunities -Need for riding opportunities outside of federal lands (For motorized trail projects) (See manual page 27, item A) Is your project on federal lands or will utilize federal lands for trails? NfA 10. Motorized Trail Opportunities -Need to maximize the sustainable carrying capacity at existing managed riding areas (For motorized trail projects) (see manual page 27, item B) Does the motorized trail project intend to maximize the sustainable carrying capacity at one of the OHV riding areas included in The Official Guide to Off-Highway Recreation where such a need exists? N/A 12. Multi-Use Trails or Aging Population Growth Centers (For motorized, non-motorized and water trail projects) (see manual page 29) Multi-use trails are trails that permit more than one user group to use the trail. Multi-use trails can include a mix of motorized and non-motorized uses or can be limited to either motorized or non-motorized uses. Please identify which of the trail user groups included in the table shown on page 22 of the Grant Manual will be allowed to use the trail.-OR-Provide documentation that your project will provide trail opportunities within one of the 44 communities where the aging population growth is occurring in Oregon. New Paved Section 0.5 miles US20 Undercrossing RlOGEWOOO TV"'ALO RESERVOIR New Aggregate Section 0.6 miles with 100' Boardwalk TumaloSP Campground Deschutes River Trail (Tumalo Section) Location: Tumalo to Tumalo S.P. Trail Class: Primary Developed Length : 1.1 miles Deschutes River Neighborhood : N/A Accessibility: No Off-Street Parking: Tumalo State Park Public Land The trail has been designed with a comprehensive, sustainable approach. We have worked with our cultural resource staff and natural resource staff to keep the trail alignment within impacted areas and away from sensitive sites. The trail is a contour trait, with a very gradual grade to reduce erosion and hydrology issuses related to the poor sandy/volcanic soils of Central Oregon. The trail has incorporated several structured viewpoint sites to reduce social trails and the damages associated with them . We are incorporating grade reversals and rolling grade dips instead of water bars and fall line trails. The project has chosen to utilize youth crews to provide opportunity for the appreciated and dedication for the outdoors in the next generation. 13. Project Urgency (For motorized, non-motorized and water trail projects) (see manual page 30) Is there an urgent need for time-sensitive land acquisition, immediate threat of closure because of non compliance with state and federal law, threat of lost opportunity, meeting project completion deadlines, public health and safety concerns or impacts on cultural and natural resources? Note: Opportunities that may be lost as a result of sponsors budget cycles or other activities within the control of the project sponsor will not be considered as "urgent." The match funding identified for this project is being leveraged on the existence of an RTP grant. Without these funds the necessary materials and additional labor will not be able to be leveraged to construct the trail. The local citizens will lose the opportunity to have a close to home, safe and scenic trail that is desperately needed for this small community. Please Print Project Sponsor Representative: Erik Kropp Title: Deschutes County Interim Administrator Signature: ___w=-.....::;..·--..II.\~b....llqfJ,tt(IH--------Date: January 12, 2012 APPROVAL BY LAND MANAGER As the official responsible for management of the land on which the project is located, I agree to the following: 1. The proposed trail project or facility will remain accessible for public use. 2. The project as described in this application has my approval. I 3. The project as described is in compliance with Section 1302 (e)(2)© of the Recreational ! Trails Program that prohibits the use of grant funds to accommodate motorized use on trails that have been predominately used by non-motorized trail users prior to May 1, 1991.I 4, If this project is located on federal lands: I (a) The project is in compliance with all applicable laws, including the National Environmental Policy Act. the Forest and Rangeland Renewable Resources Planning Act, the Federal land Policy and Management Act, and the Wilderness Act. .. (b) The project is in conformance with the appropriate Forest Management Plan or BlM Resource Area Management Plan titled: . Title: f Date: (c) A decision has been issued as part of the NEPA environmental review process. Attach copy of decision notice/finding of no significant impact (d) If a decision has not been issued, please state when a decision is expected. Signature: Date: I I / t ~J ./I .I . Print or Type Name:-'l \ I ~.~ T to L(,I'J ~o Title; ! I r.\ i' f 'r. I, '. 0 /-" ••• Phone Number: \ ( 1 I :~',I' I Email: i I ... • I . 1 ) ct· I . l ..' ~ I ·.1 j Page 7 of7 .~."'. Project Name: \gJ Sponsor Name: Department of Administrative Services Erik Kropp, Deputy County Administrator 1300 NVV WaR at. Suite 200 • Bend, Oregon 97701 (541) 388-6584 • FAX (541) 385-3202 'MNW.deschutes.IlI'.US Januuy 9, 2012 MatkCowan Oregon State Parks and Recreation Dept. 725 Sununer Street NE, Suite C Sa.letn, OR 97301 RE: Deschutes County's local match for TumaIo Trail grant application Dear Mr. Cowan and Regional Trails Program Review Committee: Deschutes County supports the application to build an approximately 1.14-mile trail on the west bank of the Deschutes River, linking the community ofTumalo to Tumalo State PatI<. lbe County has developed this application in coordination with Oregon State Parks and Bend Metro Patks and Recreation. The paved portion of the trail will be 0.5 tnilcs long and 8' feet wide, passing undemeath the US 20 bridge over the Deschutes. The remainder of the trail will be 4-feet wide and graveled. The cost estimate for the trail is approximately $208,000. Deschutes County will provide a match of roughly $24,000 and Oregon State Parks is providing a match of approximately $39,000. The grant would be for $145,000. Deschutes County has adequate resources to meet its financial responsibility for the Tumalo Trail. Please contact me if you have any further questions. Sincerely, hh'i 14.'7'7 Erik Kropp Interim County Administrator Enhancing the Lives o/Citizens by Delivering Quality Services in a Cost-Effective Manner 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ January 13, 2012 Mark Cowan, Grants Program Coordinator Oregon State Parks and Recreation Dept. 725 Summer Street NE, Suite C Salem, OR 97301 Re: Support for Tumalo Section "Deschutes River Trail" Project On behalf of the Deschutes County Bicycle and Pedestrian Advisory Committee, I am writing to express our support for the Deschutes County grant proposal for the Tumalo Section "Deschutes River Trail" Project. This trail would create needed connectivity between residential and commercial amenities in Tumalo as well as linking visitors to Tumalo State Park to the Tumalo community. Additionally the trail will provide area cyclists, walkers, and runners an improved path to Tumalo. The Deschutes County BPAC supports this project because it is congruent with our mission to promote and encourage safe bicycling and walking as a significant means of transportation in Deschutes County. The existing US 20 has multiple lanes of 45 mph traffic and numerous vehicles turn onto or off of the highway at the US 20/Cook-OB Riley intersection. The combination of speed, volumes, and turning vehicles create a barrier effect. The provisions of a trail going under the existing US 20 bridge would provide a risk-free option of crossing a major highway, thereby improving safety for all. Sincerely, ~Jr;IL.e Cheryl Howard Deschutes County Bike Pedestrian Advisory Committee, Chair http://www.deschutes.org/bikeped www.bikecentraloregon.org 541.318.0887 howard.cheryl@gmail.com 1 I I Quality Services Performed with Pride j Peter Russell Senior Transportation Planner Deschutes County Community Development Dept 117 NE lafayette Ave Bend, Oregon 97701 December 30, 2011 We are eager proponents of the proposed trail system that would connect Tumalo State Park to the business community ofTumalo. We are confident that creating non motorized trail access for hikers and bicyclists will be a tremendously popular addition to our community, not only for those of us that live and work here, but also for the large number of vacationers that stay at Tumalo State Park. These guests will help support our business community. We in the Tumalo business community aspire to continue to enhance our town's appeal through many individual improvements such as public benches, river access and street side beautification. It is a thrilling prospect to join the Deschutes River Trail system as it grows incrementally from Bend. Businesses in Tumalo support this enthusiastically and so appreciate the initiative that is taking place on our behalf. Thank you for your efforts. Marianne Fellner, Stellar Ranch, 64688 Cook Ave, Bend Oregon 97701 Bruce Moon, Tumalo Outpost Carlos Anaya, EI Caporal, Tumalo Diane Robertson, Farmer John's Dames and Dudes Salon Mara Stein, Pamir Properties Bellatazza Tumalo Glenn Willard, QuickFeat Tumalo Country Store Diana Pyle, Riding In Style Mike Ludeman, Tumalo Garden Market Kerri Rosenblatt, Tumalo Pharmacy Martin Warbington, Tumalo Animal Hospital Doreen Badley, ArtWorks! December 19,2011 To Whom It May Concern: On behalf of Cascades Academy of Central Oregon, I am writing to support the proposed efforts to connect Tumalo State Park to the existing Deschutes River Trail. As It now stands the DRT allows bikers, runners and walkers of all ages to experience the river in all of its wonderful forms. Still, in its current state, one of the most beautiful sections of the river and canyon can only be experienced from a distance. Bridging the existing gap in the trail will enhance the natural experience our area provides. Cascades Academy Is a kindergarten through grade twelve, non-profit, independent school located in Bend. Our students spend a great deal oftime off-campus, and have taken advantage of the stunning natural areas within Tumalo State Park and along the Deschutes River for many years, Including taking care of a portion of the trail near the Old Mill. With plans to relocate our campus to property adjacent to Tumalo State Park in the near future, we would gladly support these efforts to connect the park and the river trail, not only for the benefit of our students, but for the greater Central Oregon community as a whole. We are very fortunate to be part of an area with so much natural beauty to offer, and feel this project would only enhance the accessibility of these assets for reSidents and tourists alike in Central Oregon. Thank you for your consideration. Sincerely, Blair Jenkins Head of School Cascades Academy of Central Oregon 2150 NE Studio Road, Suite 2 Bend, OR 97701 541.382.0699 jenkins@cascadesacademy.org 1 Page 1 ofl Susan Bethers • GRANT APPLICATION From: "mara@pamirproperties.com" <mara@pamirproperties.com> To: <susan.bethers@state.or.us> Date: 116/201210:28 AM Subject: GRANT APPLICATION To: Susan Bethers Park Manager Tumalo Management Unit January 3,2012 TO: GRANT APPLICATION REVIEWERS 1 write this letter, on behalfofthe Tumalo Community Association (TCA) , in strong support for the Grant Application ofthe Tumalo Park Management Unit to provide a continuous Deschutes RiverTrail connection from Bend toTumalo. The TCA was founded in order to address and enhance the livability and integrity ofthe Tumolo Community and our Association Guidelines (Article 2: PURPOSE) articulate the commitment the Association has to preserving and enhancing the scenic and recreational values of our area. This grant application is an important opportunity to coordinate with other groups and agencies to further promote our common interests and goals. ARTICLE 2: PURPOSE The Association is organized for educational. social, and charitable purposes. to: A) Maintain, protect. and enhance the livability and sense of community of the area. B) Preserve and enhance the scenic, recreational, agricultural, roral and social values. C) Provide an open forum by which all members of the Association may voice their concerns in The affairs and issues of the Community. D) Educate and facilitate the exchange of infonnation within the area E) Communicate the Association's consensus on community needs and public issues to Governmental groups and other audiences. We strongly urge your support and funding for this worthy application. Mara V Stein, Co-Chair TUMALO COMMUNITY ASSOCIATION 65765 W Highway 20 Bend, OR 97701-9189 file:IIC:\Documents and Settings\Administrator\Local Settings\Temp\XPgrpwise\4F06CCB... 1/6/2012 December 15,2011 To Whom It May Concern: As a participant in the 'Health Impact Assessment' done recently for Tumalo, I am very pleased to know of, and heartily support the proposal to connect Tumalo State Park to the existing Deschutes River Trail. Tumalo itself, though situated along a beautiful section of the Deschutes River is a small community, which has struggled with maintaining its commercial viability due largely to Highway 20 dividing the township and difficult access. Trail connections through Tumalo and in anyway appending existing trails in/through Tumalo State Park is a cultural investment of immeasurable value to the health of not only our community, but the hundreds of thousands of visitors to Deschutes County annually; Tumalo is in some ways the cradle of Deschutes County (first platted township in the County, aka "Laidlaw") where roads from Redmond, Sisters and Bend i.ntersect and where travelers from resorts pass through en route to/from Eagle Crest, Black Butte and Bend. It is wheI."e three of the primary cycling routes proposed for the 'Three Sisters Scenic Bikeway' meet becoming a bastion of cycling interest Summertime sees a flood of river enthusiasts, floating and kayaking our stretch of river through Tumalo State park and 'Tumalo Town'. Tumalo is also an equestrian area and one of the few remaining areas in Deschutes County where one can find a horse tied to a post while a resident seeks services in Tumalo. Largely Tumalo has remained an area with an easy pace, which allows one to take in our rare and exquisite natural beauty. It cannot be overstated how appreciable an asset a multi use trail will be for Tumalo. As our ample recreational raw resources in this area are connected and protected, an enormous natural asset becomes attainable to residents and visitors alike, adding to the enjoyment, health and economic vitality of the county. Please consider the proposed trail connection as the valuable investment that it is, and I look forward the day travel without automobile reliance becomes a more readily available alternative, indeed a priority and scenic at that. I thank you for Ii your time and consideration. Sincerely, Carolyn A. Perry I Tumalo Community Association 20058 Sunglow Court Bend, Oregon 97701 541-388-7391 e-mail: redtruckranch@gmaiJ.com December 16. 2011 To Whom It May Concern: It is with pleasure that I write in support of the proposed efforts to extend the DRT to Tumalo State park. As a Tumalo resident and frequent user of the park. and as a long time fan of the existing DRT, it seems natural that these two trail areas should be joined. As Bend residents and tourists know, the best parts of the city are found in its easy access to the wilderness at our front door. As it now stands the DRT allows bikers, runners and walkers of all ages to experience the river in all of its wonderful manifestations. Still, in its current form, one of the best sections of the river and canyon can only be experienced from a distance or by those hearty enough to traverse the boulder fields and deer trails passing by the Tumalo Creek confluence. Bridging the existing gap in the trail enhances the natural experience our area provides and links in a greater way. the outlying communities ofNW Bend to the . city itself. I look forward to the time in the near future when I can "walk the river" from Tumalo to Bend or beyond and strongly recommend any assistance that will hasten that reality. Thank you for your consideration. Sincerely, Michael McDonald .'t:. . ' . ,'. Susan Betbers -Letter of Support -Extend DRT to Tumalo State Park From: Patsy Graves <patsygraves@msn.com> To: <ross.kihs@state.or.us>, <susan. bethers@state.or.us> Date: 12/3012011 12:32 PM Subject: Letter of Support -Extend DRT to Tumalo State Park CC: "'OWNER''' <patsygraves@msn.com> Dec. 30, 2011 To Whom It May Concern: I heartily support the proposal to connect the Deschutes River Trail to Tumalo State Park. It is truly a small expense (utilizing inmate & youth crews), considering the amazing pay-off of connecting these two pieces of scenic beauty. Bridging this gap in the existing trail makes sense and is a win-win proposal. Thank you for your consideration. Patsy Graves 65195 Swalley Road Tumalo 503.939.5259 patsygraves@msn.coom I I I , 1 I j I i I 1 J 1 1 file:/ /C:\Documents and Settings\Administrator\Local Settings\Temp\XPgrpwise\4EFDAFS. ,. 114/2012 Page 1 of2 Susan Bethers -Letters of support for Tumalo Trail grant From: "Lillebo, Karen" <Karen.Lillebo@bendresearch.com> To: <susan.bethers@state.or.us> Date: 12128/201l 9:10 AM Subject: Letters of support for Tumalo Trail grant CC: <tanner 1 027@aol.com>. <nunzie@pacifier.com>. <Marianne@stellarranch.com> Susan Bethers Park Manager Tumalo Management Unit 62976 OB Riley Rd., Bend, OR, 97701. December 28, 2011 Susan Bethers, I am a member of the Tumalo Community Association, and I am writing to support the Recreation Trails Program grant proposal to build a trail to connect Tumalo State Park to the Tumalo Community. A trail to connect the recreation opportunities of Tumalo State Park to the businesses and shops of downtown Tumalo will bring vibrancy to the area. This fits in well with the Health Impact Assessment goal of making Tumalo a more healthy and livable community. I believe many Tumalo Community residents and business owners share the vision of a healthy, accessible community, connected by multi-use trails for activities such as cycling, hiking, or horse-back riding (if these can be combined in this setting). This will be a positive draw for visitors to the Tumalo Community, and will add to Its appeal (in contrast to the proposal to build a concrete barrier the length of Tumalo to prevent access to businesses and activities in the community). Sincerely, Karen Wlebo Tumaio Community Association 64682 Cook Ave #32 Bend, Oregon 97701 e-mail: klillebo@msn.com file:IIC:\Documents and Settings\Administrator\Locat Settings\Temp\XPgrpwise\4EFADCF... 114/2012 December 30, 2011 BY email Mr. Peter Russell Deschutes County Transportation Department 117 NW Lafayette Ave Bend, OR 97701 <Peter. Russell@deschutes.org> Ms. Susan Bethers, Park Manager Tumalo Management Unit 62976 OB Riley Rd Send, OR 97701 <susan.bethers@state.or.us> Letter in Support of TUMALO DESCHUTES RIVER Recreation Trail Grant Dear Peter and Susan: I write in support of a Tumalo Deschtues River recreation trail from Tumalo State Park to the north side of US Highway 20 in the Tumalo UUC on condition that this stretch of the Deschutes River be included in Oregon's Scenic Waterway Program. <http://egov.oregon.gov/OPRD/RULES/docs/sww_log.pdf> I support both Deschutes County's and Oregon State Park's application for grant monies for their respective grants on the condition that the Deschutes River adjacent to the proposed trail be included in the State Scenic Waterway program. Currently the Deschutes' River Mile 157-15818 excluded from the Middle Deschtues that is classified in Oregon's Deschtues Scenic Waterway Program ORS 390.826 (5). attach a pdf map showing this particular stretch of unprotected river downstream from Tumalo State Park to the Deschutes Market Road Bridge (now known as Tumalo Road Bridge) which includes that area proposed for your recreation trail. I believe the river needs protection concurrent with your trail designation. There is now a large draw of over 200'000 yearly visitors to Tumalo State Park, an increasing number of year round kayakers & floaters thru Tumalo ...21 Gould Page 2 Gould on the Deschutes River and a newly designated State Scenic Bikeway route thru Tumalo which collectively bring recreationists, overnight guests, fishermen, summer and winter boaters. tubers, floaters, dog owners, swimmers and hikers and quiet use recreationers to this segment of the Deschutes River. The Deschutes River is a precious river corridor for wildlife in our high desert environment and is an economic benefit and draw to the Tumalo community. As such I believe the continuation of the GreenPrint northward from Bend's UGB to Tumalo is a logical extension that merits recognition of the existing user created trails with an official trail designation coupled with river protection. Should it not be possible to locate the trail adjacent to the river's western edge as an undercrosslng to US Highway 20 due to conditions such as wetlands, sloped river bank. bridge abuttment, or human interfacing with wildlife on the north side of Hwy 20 along the river. J would encourage both Oregon State Parks and Deschutes County to consider the following: maintain a waterway trail for floaters & boaters and create a pedestrian/equinelbicycle overcrossing trail over US Hwy 20. A non motorized pedestrian overcrossing has been supported by the Tumalo community for several years to separate and protect non vehicular transportation and could act as a visual traffic calming beacon as well as a community welcoming gateway to Tumalo. I wish you success in your grant applications and ask that you each keep me informed of your recreation trail grant progress. Thank you for your persistence, energies and visionl State of Oregon Recreation monies are vital to support the recreational needs of our county in the absence of a Deschutes County park system. Sincerely, Nunzie Gould 19845 JW Brown Rd Bend, OR 97701 attachment: 1 541-420-3325 Aerial map of Deschutes River RM 157-159 @Tumalo_Middle Deschtues.jpg Scenic Waterways ORS 2007 reference: <http://www.oregon.gov/OPRD/RULES/docs/Scenic_ Waterway/Scenic_Waterways _200 7_0RS.pdf> cc: ODFW, Steven George; BMPRD, Don Horton; DCBPAC, Synthia Smidt New 911 District Formation Brief Overview EXISITING DISTRICT Existing District Tax Rates Current Permanent Tax Rate (“PTR”) = $.1618 Current Local Option Levy = $.2300 _______ Total Current Tax Levy = $.3918 New District - $.3900 PTR Proposed Territory of New Deschutes 911 County Service District Name Change Existing District Deschutes County 911 Service District New District Deschutes 911 County Service District Existing District Remaining After Formation of New District Jefferson County Portion Camp Sherman Will remain with $.1618 PTR and $.2300 Local Option Levy Merger Math Existing District (Jefferson Co) New District (Deschutes Co) Total Permanent Tax Rate (PTR) $.1618 / $1000 Assessed Value $.3900 / $1000 Assessed Value 2011/2012 Total Assessed Value $77,255,388.00 $17,626,168,430.00 $17,703,423,818.00 2011/2012 Taxes $12,499.92 $6,874,205.69 $6,886,705.61 Total Taxes / Total Assessed Value $.3890 Merger Math Continued Total Taxes ÷ Total Assessed Value = New District PTR $6,886,705.61 ÷ $17,703,423,818.00 = $.3890 Merger Math Continued Recalculation •9% increase or decrease in either district’s assessed values doesn’t change the .3890 PTR •10% decrease in New District’s assessed value with no change in Existing District’s assessed value will lower PTR to .3690 NEXT STEPS •2ND Public hearing –February 8, 2012, 10:00 am •Election May 15, 2012 – Formation and withdrawal of territory •Merger hearing – June or July, 2012 •Election November 6, 2012 - Merger MEMORANDUM TO: PETER RUSSELL, SENIOR TRANSPORTION PLANNER FROM: GEORGE KOLB, COUN1Y ENGINEER SUBJECT: TUMALO TRAIL COST ESTIMATE DATE: 1/6/2012 CC: FILE Peter; I have come up with a cost estimate for the Tumalo Trail based on the revised plan that we discussed with Steve Jorgensen, Planning Manager with Bend Park & Recreation. This cost estimate covers an 8 foot paved path from O.B. Riley Road to Riverview Ave. in Tumalo (.5 miles) and also a 4 foot gravel path from Tumalo State Park to the paved path (.64 miles). The cost is as follows: IItem Quantitv Units Unit Price Cost Asphalt surfacinq 265 TONS $110.00 $29,150.00 Aqg. Base 4240 S.Y. $15.00 $63,600.00 Riprap under bridge All L.S. $5,000.00 $5000.00 Earthwork All L.S. $29,325.00 $29,325.00 Engineering and Administration All L.S. $19,061.25 $19,061.25 Environmental All L.S. $20,000.00 $20,000.00 Permitting A" L.S. $7,000.00 $7,000.00 Contingency for bridge issues, surveying etc. All L.S. $34,627.25 $34,627.25 Total Cost: $207,763.50 Take a look at the numbers and let me know if! missed anything in the estimate. Thanks -George Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA -REVISED DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, JANUARY 18,2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign a testimony sheet prior to the beginning ofthe meeting on the sign-up cards provided, and give the card to the Recording Secretary. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the record ofthat hearing. 3. CONSIDERATION of Approval of Tumalo Trail Grant Application -Peter Russell, Community Development Suggested action: Approve submission ofgrant application. 4. CONTINUATION of a Public Hearing and Consideration of Signature of Order No. 2012-006, Approving Formation of a Deschutes County Chapter 451 Service District for Emergency Communications Services, Withdrawal of Properties in the Current Emergency Communications Service District, and Setting a Public Hearing -Laurie Craghead, County Counsel Actions: Continue hearingfrom this morning; take testimony. I I ~ ; Board of Commissioners' Business Meeting Agenda Wednesday, January 18, 2012 Page 1 of 7 Pages CONSENT AGENDA 5. Signature of Resolution No. 2012-002, Increasing the Imprest Checking Account Amount for Legal Counsel 6. Signature of Letters of Appreciation to Historical Landmarks Commission Members, Thanking them for their Service: Sally Bird, Janel Chapman, Paul Claeyssens, Ken Cooper, Pat Kliewer, Douglas Knight, Bill Olsen, Heidi Slaybaugh, Robert Anderson, Thomas Humphrey and Dave Talbot 7. Signature of Letters regarding the Deschutes County Children & Families' Commission Board: Accepting the Resignation of Stephanie Sundborg and Thanking her for her Service; and Reappointing Barbara Balz and Howard Finck through December 31,2013 I I l 8. Signature of a Letter Appointing Henry Kelley to the Board of Forest View Special Road District, through December 31, 2014 9. Signature of a Letter Appointing Patty Schulte to the Board of Howell'sj Hilltop Acres Special Road District, through December 31,2014 10. Approval of Minutes: . Board Meeting of January 4,2012 . Work Session of January 4,2012 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 11. CONTINUATION of a Public Hearing and Consideration of Signature of Order No. 2012-006, Approving Formation ofa Deschutes County Chapter 451 Service District for Emergency Communications Services, Withdrawal of Properties in the Current Emergency Communications Service District, and Setting a Public Hearing -Laurie Craghead, County Counsel Actions: Continue hearing, take testimony, close hearing. Approve signature o/Order No. 2012-006. 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks) Board of Commissioners' Business Meeting Agenda Wednesday, January 18, 2012 Page 2 of 7 Pages CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District (two weeks) RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) 15. ADDITIONS TO THE AGENDA A. Discussion of a request from a homeowner for the septic system upgrade grant program administered by NeighborImpact. B. Discussion ofDEQ's Request for a County Staff Participant in the Total Maximum Daily Load (TMDL) Advisory Committee. (CDD is Recommending Todd Cleveland) C. Executive Session -litigation. PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; orORS 192.660(2) (b), personnel issues. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for ITY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Board of Commissioners' Business Meeting Agenda Wednesday, January 18, 2012 Page 3 of 7 Pages Wednesday, January 18 8:00 a.m. Central Oregon Regional Economic Forecast -Riverhouse 1 :30 p.m. Board of Commissioners' Business Meeting Thursday, January 19 All Day County Administrator Interviews (video conference) Wednesday, January 25 7:30 a.m. Legislative Update Public Affairs Counsel (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, January 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, February 1 7:30 a.m. Legislative Update-Public Affairs Counsel (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, February 2 & Friday, February 3 All Day County Administrator Interviews Monday, February 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, February 8 7:30 a.m. Legislative Update Public Affairs Counsel (conference call) 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 18,2012 Page 4 of 7 Pages Wednesday, February 15 7:30 a.m. Legislative Update -Public Affairs Counsel (conference call) Monday, February 20 Most County Offices will be closed to observe Presidents' Day Wednesday, February 22 7:30 a.m. Legislative Update -Public Affairs Counsel (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, February 27 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, February 29 7:30 a.m. Legislative Update Public Affairs Counsel (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, March 7 7:30 a.m. Legislative Update -Public Affairs Counsel (conference call) 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Thursday, March 8 7:00 a.m. Regular Meeting with the City of Redmond Council, at Redmond City Council Chambers Wednesday, March 14 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 18,2012 Page 5 of7 Pages Monday, March 19 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, March 26 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, March 28 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session( s) Monday, April 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, April 4 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, AprilS 8:00 a.m. Regularly scheduled meeting with the City of Sisters Council, in Sisters Wednesday, April 11 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, April 16 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 18, 2012 Page 6 of 7 Pages Monday, April 23 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, April 25 10:00 a.m. Board of Commissioners' Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Monday, April 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, May 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7·1·1 to access the state transfer relay service for TrY. Please call (541) 388·6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, January 18,2012 Page 7 of7 Pages