HomeMy WebLinkAbout2012-01-25 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Wednesday, January 25, 2012
Page 1 of 5 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JANUARY 25, 2012
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Anthony DeBone and Alan Unger; Commissioner
Tammy Baney was out of the office. Also present was Timm Schimke, Solid Waste;
David Inbody, Administration; and three other citizens. Erik Kropp noted that
Commissioner Baney was in Salem attending a meeting with FEMA
representatives regarding wildfire program grant funding issues; and that so far
she felt it was going well.
Chair DeBone opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
Gwenn Wysling, representing the Bethlehem Inn, said she is working with
Susan Ross (County Property & Facilities) on several projects at the Bethlehem
Inn, including some potential roof damage from weather and damage from a
small fire in a unit’s bathroom. They are very grateful for the quick response
from the County. The need for these rooms is very high right now, and they
appreciate the attention they have gotten.
Commissioner Unger said he is pleased the County and Bethlehem Inn are able
to work well together, especially in light of the tremendous need for this type of
housing in the area.
Minutes of Board of Commissioners’ Business Meeting Wednesday, January 25, 2012
Page 2 of 5 Pages
3. Before the Board was Consideration of Chair Signature of Document No.
2012-045, a Notice of Intent to Award Contract for Printing Services .
Dave Inbody gave a brief overview of the item. Four years ago a bid process
occurred and a contract was put in place to procure printing services for
continuity and cost savings. This process recently occurred again with the help
of eight departments, and they identified Sagebrush Printing as the winning
bidder. This vendor, who had the previous contract, was the most competitive
and actually reduced the cost of some items already being provided by them.
UNGER: Move signature of notice of intent to award contract letter.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
4. Before the Board was Consideration of Chair Signature of Document No.
2012-036, an Intergovernmental Agreement with the Oregon Department
of Environmental Quality, to Assist in the Removal of Unneeded
Hazardous Chemicals from School Laboratories.
Timm Schimke explained the request from DEQ to assist with removing
unneeded toxic chemicals from school laboratories; and discussions are taking
place regarding using other chemicals that are less toxic but that serve the same
purposes. There will be approximately $10,000 of disposal costs involved, but
the County already accepts these types of materials from individuals at no cost.
They are also working with the high schools in other counties to provide the
same help.
In addressing toxic material in the waste stream, annual events are held to
accept this material. The DEQ wants larger communities to be able to accept
this type of material at all times. A grant was received to cover part of these
costs.
Chair DeBone asked if any of the material will be transported out of the area.
Mr. Schimke said that household quantities of these materials are usually not a
problem in the landfill as constructed, but it is preferred that the material goes
elsewhere if the opportunity is there.
UNGER: Move Chair signature of the agreement.
DEBONE: Second.
Minutes of Board of Commissioners’ Business Meeting Wednesday, January 25, 2012
Page 3 of 5 Pages
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
UNGER: Move approval of the Consent Agenda.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Consent Agenda Items
5. Signature of Document 2012-032, a Revocable License to KTMD Properties,
LLC regarding an Encroachment on County-owned Land
6. Signature of Order No. 2012-005, Declaring Certain Deschutes County
Personal Property Surplus, and Authorizing its Sale (Sheriff’s Office)
7. Signature of Document No. 2012-005, Renewing the Property Lease for the
Terrebonne Sheriff’s Office Substation
8. Signature of Order No. 2012-008, Declaring Certain Deschutes County
Personal Property Surplus, and Authorizing its Sale (Road Department)
9. Signature of Order No. 2012-007, Reappointing David A. Pardo as Justice of
the Peace, Pro-tem
10. Signature of a Letter Reappointing Carolyn Chase to the Cascade View Estates
Special Road District, through December 31, 2014
11. Signature of a Letter Appointing David Dethkoff to the Weed Advisory Board,
through December 31, 2012
12. Signature of Letters Accepting the Resignation of Ted Jones and Thanking him
for his Service; and Appointing Walt Furhmann to the Board of Deschutes
River Recreation Homesites Special Road District, through December 31, 2014
13. Signature of Letters Reappointing the Following Persons to the Upper
Deschutes Watershed Council, through December 31, 2015: Nancy Gilbert,
Kyle Gorman, Chuck Newport, David Newton, Dan Rife, Alan Unger and Rick
Wright
Minutes of Board of Commissioners’ Business Meeting Wednesday, January 25, 2012
Page 4 of 5 Pages
14. Approval of Minutes:
Board Meetings of January 18, 2012
Work Session of January 19, 2012
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$195,542.46.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
16. Before the Board was Consideration of Signature of Letters regarding the
Extension/4-H County Service District Advisory Council: Thanking
Rosalinda Corning, Tina Huhman, Bonnie Koenig and Joseph Lymp for
their Service on the Council; Reappointing Mike Scholerman to the
Council, through December 31, 2014; and Appointing David Creach
through December 31, 2012, and Joe Cross through December 31, 2013.
UNGER: Move signature of the letters.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
17. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $2,207.93.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
18. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $674,146.94.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
19. ADDITIONS TO mE AGENDA
Erik Kropp said that as part of the Title III P.L. 110-343 funding through the
Secure Rural Schools Act, the federal government requires certification of
expenditures of grant funds, this time for 2010, through an annual letter from
the Board Chair. The letter has been drafted for signature.
UNGER: Move approval of Chair signature of this letter.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Being no further items to come before the Board, the meeting adjourned at
10:15 a.m.
DATED this /Yf' Dayof ~~ 2012 for the
Deschutes County Board of COmmiSSiOners~~
Anthony DeB one, Chair
~{Mtr-
ATTEST:
~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, January 25,2012
Page 5 of 5 Pages
BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
Agenda Item of Interest: Appreo'a:t IDn 12L Date:
Name GklleV1V\ IN ~Il\kr ])eth\e 11-(\\\ \ V\ V)
Address ~705 N, ~y q1
Phone #s ----:;(-=-ji...:.....:.-..,\1~3~22~-6--:..'1---loloB~X~1~___~_
o In Favor D NeutrallUndecided o Opposed
Submitting written documents as part of testimony? 0 Yes 0 No
If so, please give a copy to the Recording Secretary for the record.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, JANUARY 25,2012
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the official record ofthat hearing.
3. CONSIDERATION of Chair Signature of Document No. 2012-045, a Notice
of Intent to Award Contract for Printing Services -Dave Inbody, Administration
Suggested Motion: Move Chair Signature ofDocument No. 2012-045.
4. CONSIDERATION of Chair Signature of Document No. 2012-036, an
Intergovernmental Agreement with the Oregon Department of Environmental
Quality, to Assist in the Removal of Unneeded Hazardous Chemicals from
School Laboratories -Timm Schimke, Solid Waste Department
Suggested Motion: Move Chair Signature ofDocument No. 2012-036.
CONSENT AGENDA
5. Signature of Document 2012-032, a Revocable License to KTMD Properties,
LLC regarding an Encroachment on County-owned Land
Board of Commissioners' Business Meeting Agenda Wednesday, January 25,2012
Page 1 of 6 Pages
6. Signature of Order No. 2012-005, Declaring Certain Deschutes County
Personal Property Surplus, and Authorizing its Sale (Sheriff s Office)
7. Signature of Document No. 2012-005, Renewing the Property Lease for the
Terrebonne Sheriffs Office Substation
8. Signature of Order No. 2012-008, Declaring Certain Deschutes County
Personal Property Surplus, and Authorizing its Sale (Road Department)
9. Signature of Order No. 2012-007, Reappointing David A. Pardo as Justice of
the Peace, Pro-tern
10. Signature of a Letter Reappointing Carolyn Chase to the Cascade View Estates
Special Road District, through December 31, 2014
11. Signature of a Letter Appointing David Dethkoff to the Weed Advisory Board,
.~ through December 31, 2012
I 12. Signature of Letters Accepting the Resignation of Ted Jones and Thanking him I for his Service; and Appointing Walt Furhmann to the Board of Deschutes.j River Recreation Homesites Special Road District, through December 31, 2014 I
I 13. Signature of Letters Reappointing the Following Persons to the Upper
Deschutes Watershed Council, through December 31, 2015: Nancy Gilbert,
Kyle Gorman, Chuck Newport, David Newton, Dan Rife, Alan Unger and Rick
Wright
14. Approval of Minutes:
• Board Meetings of January 18, 2012
! • Work Session of January 19, 2012
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT II 15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District 1
I
I
i
Board of Commissioners' Business Meeting Agenda Wednesday, January 25, 2012
Page 2 of 6 Pages
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
16. CONSIDERATION of Signature of Letters regarding the Extensionl4-H
County Service District Advisory Council: Thanking Rosalinda Coming, Tina
Huhman, Bonnie Koenig and Joseph Lymp for their Service on the Council;
Reappointing Mike Scholerman to the Council, through December 31, 2014;
and Appointing David Creach through December 31, 2012, and Joe Cross
through December 31,2013
17. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District
I RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
I 18. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
19. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address
issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation;
ORS 192.66O(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer reJay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. q you have questions
regarding a meeting, please call 388-6572.)
Wednesday, January 25
7:30 a.m. Legislative Update -Public Affairs Counsel (conference call)
10:00 a.m. Board of Commissioners' Meeting
Board of Commissioners' Business Meeting Agenda Wednesday, January 25,2012
Page 3 of 6 Pages
Monday, January 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, February 1
7:30 a.m. Legislative Update -Public Affairs Counsel (conference call)
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
I
Thursday, February 2, Friday, February 3 & Saturday, February 4
All Day County Administrator Interviews
I Monday, February 6
10:00 a.m. Board of Commissioners' Meeting
I
j 1:30 p.m. Administrative Work Session -could include executive session(s)
j 3:30 p.m. Public Safety Coordinating Council Meeting
I Wednesday, February 8
7:30 a.m. Legislative Update -Public Affairs Counsel (conference call)
t
j 10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
J
Wednesday, February 15
7:30a.m. Legislative Update -Public Affairs Counsel (conference call)
I
I Monday, February 20
Most County Offices will be closed to observe Presidents' Day
I
l Wednesday, February 22
I 7:30 a.m. Legislative Update -Public Affairs Counsel (conference call)
10:00 a.m. Board of Commissioners' Meeting
11 1:30 p.m. Administrative Work Session -could include executive session(s)
1
Board of Commissioners' Business Meeting Agenda Wednesday, January 25, 2012
Page 4 of 6 Pages
Monday, February 27
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, March 7
7:30 a.m. Legislative Update -Public Affairs Counsel (conference call)
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, March 8
7:00 a.m. Regular Meeting with the City of Redmond Council, at Redmond City Council
Chambers
Wednesday, March 14
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Monday, March 19
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, March 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, March 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, April 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, January 25,2012
Page 5 of 6 Pages
Wednesday, April 4
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, April 5
8:00a.m. Regularly scheduled meeting with the City of Sisters Council, in Sisters
Wednesday, April 11
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, April 16
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, April 23
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, April 25
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Monday, April 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, May 2
10:00 a.m. Board of Commissioners' Meeting
Board of Commissioners' Business Meeting Agenda Wednesday, January 25, 2012
Page 6 of 6 Pages