HomeMy WebLinkAboutDoc 045 - Intent to Award - Printing SvcsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of January 25, 2012
Please see directions for completing this document on the next page.
DATE: January 19,2012
FROM: Dave Inbody Administrative Services 322-7697
TITLE OF AGENDA ITEM:
Consideration of Chair Signature of Document No. 2012-045, a Notice of Intent to Award a Contract
for Printing Services for Deschutes County
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
A Request for Proposal (RFP) for printing services was prepared. A press release announcing the RFP,
as well as notification on the Deschutes County website and direct contact with vendors who had
previously expressed an interest. A website was created to announce the RFP, post infonnation and
respond to questions.
FISCAL IMPLICATIONS:
Funds for the purchase of printing services in the FY 2012 budget have been identified within
individual departmental budgets. Deschutes County spends about $100,000 per year on these services.
This contract is expected to save the County approximately 5%-10% over the existing contract. This
contract is for three years.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of the Notice of Intent to Award Letter by the Chair of the Board of County
Commissioners, Awarded to Sagebrush Printing.
ATTENDANCE: Dave Inbody, Administrative Services
DISTRIBUTION OF DOCUMENTS:
Copy of signed Intent to Award to Dave Inbody, Administrative Services.
Baard of Cau
1300 NW Wall St. Suite 200. Bend. OR 97701-1960
(541) 3B8-6570· Fax (541] 385-3202
January 25, 2012
www.co.deschutes.or.us
board@co.deschutes. or. us
Tammy Baney
Anthony DeBone
Alan Unger
RE: Deschutes County Printing Services
NOTICE OF INTENT TO AWARD CONTRACT
On December 9, 2011, Deschutes County, Oregon considered proposals for printing services.
Deschutes County determined that the best proposal for the project was Sagebrush Printing, Inc.
A copy of this Notice ofIntent to Award Contract is being provided to each firm that submitted a
proposal for the service. Any firm or person who believes that they are adversely affected or
aggrieved may submit to the Board of County Commissioners of Deschutes County, Oregon, at
the above address, a written protest of the County's intent to award within five (5) days after the
issuance of this Notice ofIntent to Award Contract. The five (5) day protest period will expire at
5:00 PM on Tuesday, January 31, 2012.
Any protest must be in writing and specify any grounds upon which the protest is based. If a
protest is filed, a hearing will be held at 10:00 a.m. on Monday, February 6, 2012, before the
Board of County Commissioners of Deschutes County, Oregon, acting as the Contract Review
Board, at 1300 NW Wall St, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract becomes
an Award of Contract without further action by the Board of County Commissioners unless the
Board, for good cause, rescinds this Notice before the expiration of the protest period. The
successful proposer on a Deschutes County project is required to execute the Contract.
If you have any questions regarding this Notice of Intent to A ward Contract, or the procedures
under which the County is proceeding, please contact Dave Inbody, Assistant to the County
Administrator, 1300 NW Wall Street, Suite 200, Bend, Oregon 97701. Telephone (541) 322
7697 or FAX (541) 385-3202.
Sincerely,
Anthony DeBone, Chair
Deschutes County Board of Commissioners
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner
Sent via First Class Mail
Brad Williams
Sagebrush Printing
1151 SE Centennial Ct, Suite 4
Bend, Oregon 97702
Tony Meyer
Xpress Printing
664 W. Hood Ave
Sisters, Oregon 97759
Butch DeGree
Bend Rubber Stamp & Printing
933 NW Bond
Bend, Oregon 97701
Mike Lancaster
Action Typesetting and Printing
632 NE First St
Bend, Oregon 97701
David Bridgeforth
Pacific Office Automation
14747 NW Greenbrier Pkwy
Beaverton, Oregon 97006