HomeMy WebLinkAboutOrder 008 - Declare Surplus Prop - RoadDeschutes County Board of Commissioners
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AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of January 25, 2012
Please see directions for completing this document on the next page.
DATE: January 18,2012
FROM: Randy McCulley Road: 541.325.7125
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Order No.20 12-008, declaring certain Deschutes County personal
property surplus and authorizing sale through PublicSurplus.com.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County Code 2.37.110 sets out the methods that the County can use to dispose of surplus
property, including the use of public auctions. Current technology allows the use of online aution
websites, such as PublicSurplus.com, which enables the Road Deparment to quickly auction surplus
property that would otherwise devalue and be exposed to the elements as it sits idle. We have
experienced significant damage due to pack rats building nests in engine compartments of surplus
county vehicles. Damage includes smell, chewed essential wiring, and fire hazard. This raises cost of
preparation for auction and decreases the market value of the vehicle. See "Exhibit A" attached. Items
are chosen for surplus auction because they are no longer of useful value to the County due to high
maintenance costs, obsolete equipment, safety, or changing needs.
FISCAL IMPLICATIONS:
The Road Department has successfully used PublicSurplus.com since January of2009 and has been
successful in selling the surplus equipment and vehicles. PublicSurplus.com imposes a 7% surcharge at
the time of sale on top of the purchase price. This surcharge is paid by the purchaser.
The revenue collected for the items sold is applied to the department that made the original purchase of
the vehicle or equipment and has not been budgeted.
RECOMMENDATION & ACTION REQUESTED:
Approve and sign Order No .2012-008
ATTENDANCE: Randy McCulley, Fleet and Equipment Manager
DISTRIBUTION OF DOCUMENTS:
Randy McCulley, Road Department
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order declaring certain Deschutes County
Personal Property Surplus and authorizing sale.
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ORDER NO. 2012-008
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WHEREAS, certain personal property described in Exhibit A, attached here to by this reference
incorporated herein, is no longer needed for public use by the County; and
WHEREAS, it is necessary to dispose of this surplus personal property; and
WHEREAS, it is appropriate to dispose of such property by auction; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY
ORDERS as follows:
Section 1. The Deschutes County Road Department Director, or his designee, is hereby authorized and
directed to dispose of the personal property described in Exhibit A to this order at public online auction through
PublicSurplus.com.
Section 2. The Chair is authorized on behalf of the County to execute any and all documents necessary
to complete the transfer of any personal property authorized to be auctioned in accordance with this order.
Dated this ___of _____,20_ BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ANTHONY DeBONE, Chair
ALAN UNGER, Vice Chair
ATTEST:
Recording Secretary TAMMY BANEY, Commissioner
PAGE 1 OF 1-0RDERNO. 2012-008
Exhibit "A"
Property No Vehicle Year Make Model Serial No Odometer Vehicle Dept
DEPT.#38 0-651 2000 FORD RANGER 4X4 1FTZR15V9YPB59240 107341 0099
DEPT.#50 2-135 2002 SNOWBE TRAILER 2SWUWllA82G84963 N/A 0050
DEPT.#16 5-842 1995 FORD TAURUS-WAGON 1FALP574SG242072 99253 0016
DEPT.#50 6-103 1986 ROLBA R1000 SNOW BLOV\; 95261001-026 7288 0050
DEPT.#50 6-47 1976 WHITE SANDER LOWEPM1621402 391029 0050
DEPT.#16 8-973 1998 FORD E350VAN 1FBSS31lWHB36928 109522 0016
DEPT.#50 99-29 1999 DODGE BR3500 PICKUP 4X4 3B7KF26Z8XM530930 150260 0050
DEPT.#50 7-120 1977 MILLER TRAILER 20006 N/A 0050
Misc. Items (l)l"air wrench (needs repair), misc. truck parts, misc. used tires, 2-way radio equipment,
boss snow plow, truck 5th wheel, tack tank, jack hammer, desk, file cabinets, chalk board, tow
bar, broom cores, pickup tool boxes, misc IT equipment