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Home My WebLink About2012-02-01 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, FEBRUARY 1,2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend Present were Commissioners Anthony DeBone and Alan Unger; Commissioner Tammy Baney was not available. Also present were Chris Doty and George Kolb, Road Department; Dave Inbody and David Givans, Administration; and two other citizens. Chair DeBone opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was Consideration of Signature of Order No. 2012-001, Vacating a Portion of Knickerbocker Avenue (Terrebonne). George Kolb gave a brief history of the issue. Central Electric Cooperative has agreed to the conditions of the easement, after working with local property owners. All others involved are okay with this action. Chair DeBone closed the hearing at this time. UNGER: Move signature of Order No. 2012-001. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, February 1, 2012 Page 1 of4 Pages 4. Before the Board was Consideration of Signature of Document No. 2011 574, a Contract with Bend Oil Company to Provide Fuel Purchasing Services through Carlock Facilities. Dave Inbody explained this is an extension of an existing contract from several years ago. Prior to that time, there were some challenges discovered through an audit process and there were no guidelines as to pricing, etc. The cost will now be a little over wholesale, and each department will pay the same rate. The system seems to be working well overall. The agreement is good through the end of this calendar year, at which time it will need to be extended or rewritten as appropriate. UNGER: Move signature of Document No. 2012-574. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. UNGER: Move approval of consent agenda, excluding the January 30 minutes. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. Consent A2enda Items 5. Approval of Minutes: • Board Meeting of January 25,2012 • Work Session of January 30,2012 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 6. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $5,155.10. UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting VVednesday,Februaryl,2012 Page 2 of 4 Pages Minutes of Board of Commissioners’ Business Meeting Wednesday, February 1, 2012 Page 3 of 4 Pages CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 7. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $1,691.83. UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 8. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,051,272.58. UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. 9. ADDITIONS TO THE AGENDA None were offered. Being no further items to come before the Board, the meeting adjourned at 10:15 a.m. DATED this t!: Dayof t~¥2012 for the Deschutes County Board of Commissioners. Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: T ~· am my aney, ommlSSlOner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, February 1,2012 Page 4 of 4 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, FEBRUARY 1, 2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Signature of Order No. 2012-001, Vacating a Portion of Knickerbocker Avenue (Terrebonne) -George Kolb, Road Department Suggested Action: Move signature o/Order No. 2012-001. 4. CONSIDERATION of Signature of Document No. 2011-574, a Contract with Bend Oil Company to Provide Fuel Purchasing Services through Carlock Facilities -David Inbody, Administration Suggested Action: Move signature o/Document No. 2011-574. CONSENT AGENDA 5. Approval of Minutes: • Board Meeting of January 25 • Work Session of January 30 Board of Commissioners' Business Meeting Agenda Wednesday, February 1,2012 Page 1 of 5 Pages CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 6. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 9. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for 1TY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Board of Commissioners' Business Meeting Agenda Wednesday, February 1,2012 Page 2 of 5 Pages Wednesday, February 1 7:30 a.m. Legislative Update Public Affairs Counsel (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session{s) Thursday, February 2, Friday, February 3 & Saturday, February 4 All Day County Administrator Interviews Monday, February 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session{s) 3:30p.m. Public Safety Coordinating Council Meeting Wednesday, February 8 7:30 a.m. Legislative Update -Public Affairs Counsel (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30p.m. Administrative Work Session -could include executive session{s) Wednesday, February 15 7:30 a.m. Legislative Update -Public Affairs Counsel (conference call) Monday, February 20 Most County Offices will be closed to observe Presidents I Day Wednesday, February 22 7:30 a.m. Legislative Update Public Affairs Counsel (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session{s) Monday, February 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session{s) Board of Commissioners' Business Meeting Agenda Wednesday, February 1,2012 Page 3 of 5 Pages Wednesday, March 7 7:30a.m. Legislative Update -Public Affairs Counsel (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, March 8 7:00a.m. Regular Meeting with the City of Redmond Council, at Redmond City Council Chambers Wednesday, March 14 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, March 19 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, March 26 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, March 28 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, April 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, April 4 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, February 1,2012 Page 4 of 5 Pages Thursday, April 5 8:00 a.m. Regularly scheduled meeting with the City of Sisters Council, in Sisters Wednesday, April 11 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, April 16 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, April 23 10:00 a.m. Board of Commissioners' Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Wednesday, April 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, April 30 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Monday, May 2 10:00 a.m. Board of Commissioners' Meeting Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7·I·I to access the state transfer relay service for TIY. Please call (541) 388·6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, February 1, 2012 Page 5 of 5 Pages