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Home My WebLink AboutRes 007 - Transfer Appropr - Sheriff FundDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of February 22, 2012 Please see directions for completing this document on the next page. DATE: February 15,2012 FROM: Marty Wynne Finance Phone # (541) 388-6559 TITLE OF AGENDA ITEM: Consideration and signature of Resolution #2012-007, transfer of appropriation in the Sheriffs Office Fund. PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: Consideration of Resolution #2012-007. The Sheriff's Office has the need to purchase a mobile command vehicle for the Tactical Team in the Patrol Department. This purchase not anticipated at the time of the FY 2012 original budget. FISCAL IMPLICATIONS: A transfer of appropriation from Contingency to Capital Outlay for $18,000 is necessary. RECOMMENDATION & ACTION REQUESTED: Approval and signature of Resolution #2012-007. ATTENDANCE: Marty Wynne DISTRIBUTION OF DOCUMENTS: Marty Wynne, Finance Department 388-6559 Larry Blanton, Sheriffs Office 317-3118 Jim Ross, Sheriff's Office 322-4819 REVIEWED LEGAL COUNSEL For Recording Stamp Only BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Transferring Appropriations * Within the Various Funds of the 2011-2012 RESOLUTION NO. 2012-007 * Deschutes County Budget and Directing Entries * WHEREAS, attached IS an e-mail from the Sheriff s Office requesting a transfer of appropriations, 'and i WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to accommodate the request; now therefore, I BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. That the following transfers of appropriations be made: FROM: 255-4500-501.97-01 Deschutes County Sheriffs Office, Non-Departmental, Contingency $ 18,000 TO: 255-3400-421.94-22 Deschutes County Sheriffs Office, Patrol, Automobiles & SUV's $ 18,000 Section 2. That the Finance Director make the appropriate entries in the Deschutes County Budget document to show the above appropriations. DATED this ------day of February, 2012. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON I ANTHONY DEBONE, Chair ~ ; 1 ATTEST: ALAN UNGER, Vice-Chair i j Recording Secretary TAMMY BANEY, Commissioner 1 I PAGE I OF ]-RESOLUTION NO, 2012-007 (02/22112) Lacy Nichols From: James Ross Sent: Wednesday. February 01. 201210:37 AM To: Shelley Pichardo; Lacy Nichols; Marty Wynne Cc: Erik Utter Subject: Capital Outay and Appropriation Transfer Attachments: Command Vehicle. pdf; Appropriation transfer request FY2012 #3.xls Attached is a capital outlay for a Command Vehicle and the Appropriation Transfer for processing. Item was not in the budget but the need was identified at a Tactical Team Operation this year. Thank you. Jim Ross Business Manager Deschutes County Sheriffs Office 541 322-4819 1 ~~~~,,~ . i I iI' "n "*'It .. ~ "".ooMf0 . :"'A""~.lii,~~~hi,,t."'~'It.\.~.,~.liili*''''~,;,'iI:'I'm4:11.,,>''.(t!Hi~~b&·"'*"HOill.'ftf4¥i"·loli</i:ii'iiliiti\'JI~Ii*n,;irlli!~~ii!I~_~,;\ji! ~~~~"'liii.ili,,,,'t.U;T "'-;.0 .. _____.~..._,_"__ _ Deschutes County Appropriation Transfer Request Item line Number Item (HTE 14 digit code) 1. 255-3400-421.94-22 2. 255-4500-501.97-01 TOTAL Category Description (Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt, Contingency) Temp He!p, Computer Hardware) Capital Automobiles and SUVs Contingency Contingency Current Budgeted Amount 152,675 4,574,508 4,727,183 A transfer of appropriation is required for the following reason and will be used for the following purpose: 1. Purchase of a mobile command vehicle for the Tactical Team which was not in the budget. 3. From Contingency for above item. Revised To (From) Budget 18,000 170,675 -18,000 4,556,508 0 4,727,183 Fund: Dept: Requested by: Date: 255 Sneriffs Office Jim Ross 1-Feb-12 DESCHUTES COUNTY Capital Outlay Expenditure Authorization Form 1. Description of Expenditure Mobile Command Vehicle Purchase and modify a 1997 Stepvan vehicle which will be used by the Sheriff Office as a Mobile Command Vehicle. The vehicle to be purchased is a 1997 Chevrolet P-chassis dually. The vehicle has a length of 25ft with 6.5L diesel engine and vehicle mileage is 92,000. The Sheriffs Office will spend approximately $6,000.00 to convert the vehicle to a Command Vehicle. Vehicle will be used by the Sheriffs Tactical Team. 2. Department Sheriffs Office Patrol 3. Budgeted Amount FY2012 SO Less: Prior Expenditures $0 Remaining Budget SO Expenditure Amount: SI8,ooO Includes purchase price of $12,000 plus 56,000 in upgrades and equipment. Funding for this project will be from Sheriffs Office Contingency Funds. 4. Charge to: 255-340()"421.94-22 Fund DcptlDiv BAS ElemlObj Project 4. Bids Received: No other vehicles of this type were available. Vehicle is titled to Brandon Shane Greco who is the seller. 6. Initial Purchase Yes Replacement Justification for Replaced Asset Number Make Year of Purchase Model Original Cost Serial ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy and Procedures, COEAF Form Section) A. Item not budgeted or item exceeds budgeted amount (complete 1 or 2). 1. Source of appropriation if not budgeted or in excess of budget: 2. Appropriation transfer to Capital Outlay is necessary. Request for an appropriation transfer must be attached to COEAF B. Item not as described in budget REASON: c. EMERGENCY PURCHASE -Item purchased prior to COEAF approval REASON Date __';:l..c-,·,--L(_-----f...jl210....... Finance Department R Department Head Date _______ County Administrator Approval _____________ Date _______ County Commissioner Approval _____________ Date _______ (If over $25,000) Submit fonn to the Finance Department for review and approval.