HomeMy WebLinkAbout2012-03-07 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Wednesday, March 7, 2012
Page 1 of 5 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MARCH 7, 2012
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Anthony DeBone and Alan Unger; Commissioner
Tammy Baney was out of the office. Also present were Erik Kropp, Interim County
Administrator; Chris Doty and George Kolb, Road Department; Ronda Connor,
Personnel; and five other citizens. No representatives of the media were in
attendance. Chair DeBone opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was Consideration of Board Signature of Resolution No.
2012-017, Initiating the Vacation of a Portion of Cline Falls Highway
Located in the Deschutes River Homesites Subdivision, Rimrock Addition.
George Kolb gave an overview and history of this item and the next, related
item. All three property owners signed the petition, and no hearing is needed
for a 100% vacation action. Pacific Power verified that they do not have an
interest in the subject property.
UNGER: Move approval of Resolution No. 2012-017.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Wednesday, March 7, 2012
Page 2 of 5 Pages
4. Before the Board was Consideration of Board Signature of Order No.
2012-014, Vacating a Portion of Cline Falls Highway Located in the
Deschutes River Homesites Subdivision, Rimrock Addition.
UNGER: Move approval of Order No. 2012-014.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
5. Before the Board was Consideration of Authorization of Interim County
Administrator’s Approval to Change Life, Long-term Disability and
Voluntary Life Insurance Carriers.
Erik Kropp explained that this item relates to life insurance and long-term
disability coverage, which are standard benefits offered through the County.
The Segal Company analyzed the County’s benefit package, and recommended
shopping around to find a more affordable way to provide these benefits.
Beecher-Carlson, the carrier, did so and came back with a plan resulting in
substantial savings. (He referred to the staff report on this item.) EBAC
recommends moving carriers, at a savings of about $135,000 per year.
Also, concerning the long-term disability benefit, the total monthly award
amount was low when compared with that of other agencies. It would go from
about $3,000 per month to $6,000 per month, at a small cost increase for the
additional coverage.
Ronda Connor said that the County provides employee life insurance equal to
the employee’s annual salary. There is a small dependent benefit. These would
stay the same but at a significant savings.
Long-term disability coverage would increase. This is in essence income
replacement for an employee who is unable to work. It covers 66-2/3 of the
employee’s salary, up to the current maximum of $3,333. Wages have grown,
but this amount has not changed. The new plan would increase this amount to
$6,000 per month maximum, and very little cost increase to the County..
There is also a benefit available to employees to buy additional insurance
through a negotiated group rate at a better cost than doing it on their own,
through payroll deduction. They can take this policy with them if they leave the
County.
Minutes of Board of Commissioners’ Business Meeting Wednesday, March 7, 2012
Page 3 of 5 Pages
The dependent care benefit is also available, which would cover child care,
training and relocation for less cost. This change would allow people who are
not covered at this time to utilize an open enrollment period.
UNGER: Move approval of Interim County Administrator’s signature of the
appropriate documents, allowing for a change in carrier , and
changing the long-term disability coverage to $6,000 per month
maximum.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
UNGER: Move approval of the Consent Agenda.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Consent Agenda Items
6. Signature of Document No. 2012-128, a Notice of Intent to Award Contract
Letter for Vending Machine Services at the Health Services Building
7. Chair Signature of Document No. 2012-136, an Assignment of Lease to the
State Data Center regarding Server Space within the County’s Computer Center
8. Approval of Minutes:
Board Meeting of February 27, 2012
Work Session of February 27, 2012
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
9. Before the Board was Consideration of Signature of Document No. 2012-
142, an Intergovernmental Agreement with the Oregon Department of
Transportation regarding Computer Aided Dispatch (CAD) Interconnect
Services.
Minutes of Board of Commissioners’ Business Meeting Wednesday, March 7, 2012
Page 4 of 5 Pages
Rick Silbaugh provided an overview of the item, which is the culmination of
four years’ work with many agencies to combine dispatch information in a
timely manner. This eliminates confusion and the time needed to handle certain
situations. The State Police, ODOT and the County are the last of the group to
connect.
It is set up to deal primarily with life safety and property safety emergencies. It
allows for overlap so various agencies may be able to respond as appropriate. If
it is a rolling incident, such as a freight train with problems or a vehicle moving
across county lines, the proper agencies can be involved. Chair DeBone said he
will be involved in transportation issues at AOC, and can help with this on a
policy level.
UNGER: Move approval of Document No. 2012-142.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$42,311.91.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $1,262.86.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $535,337.15.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
13. ADDITION TO THE AGENDA
Chair DeBone said he has just returned after being able to meet with various
U.S. Representatives and Senators while at the National Association of
Counties in Washington, DC over the past week. Commissioner Baney is still
there for another day. He felt this was informative and helpful for the citizens
of the area for him to talk with them about local issues.
Being no further discussion or items to come before the Board, the meeting
adjourned 10:30 a.m.
DATED this ~Dayof YVl6Jl ~ 2012 for the
Deschutes County Board of Commissioners.
Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST:
issionerTammy Baney, Co ~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, March 7, 2012
Page 5 of 5 Pages
Deschutes County
Annual Cost Projection
January 1, 2012
Long Term Dlabmty
N ~Lln!;2ID
~ El!:!!!W!! The St.nd,rd k!A!!I R!lI!n!;! L!!! I H.,1th Y.!!.!!m R.III!!!<! ~I'!l!!!rd
Number of Employees 813 813 813 813 813 813 813
Current Volume 53.493,419 53.493,419 53.493.419 $3,493.419 $3.493.419 53,493.419 $3.493,419
Premium Rate/% of coverad payroll 0.52% 0.40% 00.28% 0 .28% 0.39% 0 .41% 0 .38%
Monthly 5 18 ,166 $13,974 $9782 59,782 $13,624 $14,323 $13,275
AnnulIl $2 17.989 $167684 $117,379 5117.379 $163,492 $171 .876 $159.300
$ Ch'ng! ($50,305) (S100 ,610) (51 00,61 0) ($54497) ($46,113) (S58,689)
% Change -231% -46 2% -46 2.% -250% -2 1 2 % -269%
Rate Guarantee Until 81 1120 15 3 Yea rs 3 Y''![S 2 Ye a rs 3 yea rs 2 ye.rs
aasle life
N!aotllt.<rL~ln
~ E!JwWIJ. Th! Stand,rd elgn, B!9Inc• LIf! AH.!lth Ym!!!! BllllDSi l lSlDdlrd
Number of Employees 813 813 813 813 813 813 813
Volume of Coverege 548 .539,000 $48.539.000 $48.539.000 $48,539.000 $48,539.000 $48.539 .000 548,539 ,000
Premium Ratel$l.000 $0.18 50 .13 $0.135 $0.12 SO.137 $0.15 SO .18
Monthly sa.737 $6,310 $6.553 55,8 25 $6.650 $7.281 58.737
Annual 5104 ,844 $7 5.721 $78.633 569 ,896 579,798 $87,370 $104.844
5 Change ($29,123) (526,2 11 ) (534 948 ) (525.046) (517 474) $0
% Change -27 8% -250% -333% ·23.9 % ·167% 00%
Rille Guarantee Unt,l8Il /20 15 3 years 3 yeal s 2yeare 31"rs 2 years
a aslc AD&D
L1neol';-
~ fi.!W!£!!!. ~ ~ B~nel L.I!! A !:I'11th Ynl!!n R,lIen!;! ~ansl.rd
Number of Employees 813 813 813 813 813 813 813
Volume of Coverage 548,539,000 $48,539.000 $48,539.000 $48.539.000 $48.539.000 548.539,000 548.539,000
Premium Ralel$1,ooO $0.03 50.03 SO .03 $0.025 $0.025 SO.03 SO .03
Monthly $1 ,456 $1 ,456 $1 .456 $1 .213 $1 .21 3 51 ,456 51 .456
Annual 517.474 $17 ,474 517 ,474 514.562 51 4 ,562 517.474 517.474
$ Change SO $0 (52 ,912) (52 .912) $0 $0
% Change 0 ,0 % 0 0% -16 7 % -167% 0 .0% 00%
Rate Guarantee Unbl 8 /112015 3 vears 3 years 2 years 3 years 2 yean;
1'0t.I'I.ctnrr "enn 'DI••blhty. aalle life ,; Baele AD.'PI'"
r:t11l2l!11151 L.l!lliSlI!J
~ El.nI!!!i!I! Tht Standard ~ BllIlDlill.l!IlIl:!lllIb 1lm!!!! BI"I!!!i! lill!lS!a rd
Monthly $28.359 $21.740 517791 516,820 521 ,488 523,060 523.468
Annual S340.308 5260 8 79 $2 13.486 5201 ,8 3 7 $257,852 $276.720 5281 .61 8
$ Chan98 ($79 ,429) ($126 ,822) (5 138,411 ) ($8 2 .456) (563.587) ($58,689)
% Change -23 3% -373% -407% -24 20/. .187% -17.2%
BEECH~ RlSON ....~.'_I ~·
I'
Deschutes County
Annual Cost Projection
April 1 ,2012
Number of Employees
Current Volume
Premium Ratel% of covered payroll
813
$3,493,419
0.52%
813
$3,493,419
0.40%
813
$3,493,419
0 .28%
813
$3,968,238
0.31%
813
$4,037 ,603
0,31%
Monthly
Annual
$18.166
$217.989
$13.974
$167.684
$9.782
$117.379
$12.302
$147.618
$12.517
$150.199
$ Change
% Change
Rate Guarantee
($50.305)
-23.1%
Until 811/2015
($100.610)
-46.2%
Until 811/2015
($70.371)
-32 .3%
Until 811/2015
($67.791)
-31.1%
Until 811/2015
BEECHER ../<::ARLSON
n.tm.l),
Deschutes County Life/ADD and LTD Contract comparisons
Following is a list of areas where a specific carrier offers a better provision within
the proposed contract:
Basic Life/ADD contracts-
Lincoln Financial CIGNA Standard
Not Included . Domestic Partner -may be Domel1ltic Partner -available
treated as spouse upon request
Not Included ReQatriation Benefit-ReQatriation Benefit -lesser of
provided 10% of life benefit or $5,000
Accelerated Benefit Max Accelerated Benefit Max Accelgrnted Benefit Max
Lesser of $250,000 or 75% of $500,000 Lesser of $500,000 or 75% of
life benefit life benefit
Accelerated Benefit Min ! Accelerated Benefit Min
. Greater of $1 ,000 or 10% of I greater of $5,000 or 10% of life
i life benefit benefit
Not Included Seat Belt Ben~fit -10% to Seat Belt Benefit -Lesser of
Not Included
Not Included
$25,000
Air Bag Benefit -5% to
$10,000
Child Care Benefit -Not
included but available
$10,000 or AD&D benefit
Air Bag Benefit -lesser of
AD&D benefit or $5.000
Child Care Benefit -lesser of
$10,000 or 25% of AD&D I
benefit not to exceed
$5,OOO/year for child care
expenses incurred within 36
months from date of
Em ployees death
Not Included SQouse Retraining Benefit -SQouse Retraining Benefit-
Not included lesser of $10,000 or 25% of
AD&D benefit not to exceed
$5,000 per year for tuition
expenses incurred by spouse
within 36 months from date of I
Not Included Higher Education Benefit-
Not included but available
Em ployees death
Higher Edu~ation Benefit
lesser of $10,000 or 25% of
AD&D benefit not to exceed I
$5,000 per year for tuition
expenses incurred by
dependent child(ren) within 36
months from date of
Employees death
I
{
Not Included Travel Assistance -Not Travel Assistance-
included comprehensive range of
professional, 24-hour medical,
legal & travel assistance
information, referral, &
coordination services. Service
is available whenever traveling
100 miles or more from home
or when traveling in a foreign
country for trips of up to 3 mos
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LTD Contracts Benefits-
Uncoln Financial CIGNA Standard
66213% 66213% 66213%
$3 333 Max/month $3,333 Max/month $3,333 Max/month
90 days Benefit Waiting Period 90 days Benefit Waiting Period 90 days Benefit Waiting Period
Max ben period to SSNRA Max ben period to SSNRA Max ben period to SSNRA
316112 Pre-existing 316112 Pre-existing 316112 Pre-exilting
3 month Survivor Benefit 3 month Survivor Benefit 3 month Survivor Benefit
Disability -Unable to perform
each of the main duties of
regular occupation first 24
months; unable to perform
each of the main duties of any
gainful occupation after 24
months
DisabHitv -per employer
request
Disability -Unable to perform
each of the main duties of
regul..occupation first 24
months; unable to perform
each of the main duties of any
gainful occupation after 24
months
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
I
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IBUSINESS MEETING AGENDA I
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, MARCH 7,2012 ,
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend t
1
1. PLEDGE OF ALLEGIANCE I , ! l2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
Iclearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
I
hearing will NOT be included in the official record ofthat hearing.
3. CONSIDERATION of Board Signature of Resolution No. 2012-017, I
Initiating the Vacation ofa Portion of Cline Falls Highway Located in the
Deschutes River Homesites Subdivision, Rimrock Addition George Kolb,
IRoad Department
Suggested Action: Move Signature ofResolution No. 2012-017. I
i
4. CONSIDERATION of Board Signature of Order No. 2012-014, Vacating a
Portion of Cline Falls Highway Located in the Deschutes River Homesites
Subdivision, Rimrock Addition -George Kolb, Road Department
Suggested Action: Move Signature ofOrder No. 2012-014.
5. CONSIDERATION of Authorization of Interim County Administrator's
Approval to Change Life, Long-term Disability and Voluntary Life Insurance
Carriers -Ronda Connor, Personnel
Suggested Action: Authorize Interim County Administrator's Approval to
Change Insurance Carriers.
Board of Commissioners' Business Meeting Agenda Wednesday, March 7, 2012
Page 1 of 5 Pages
CONSENT AGENDA
6. Signature of Document No. 2012-128, a Notice of Intent to Award Contract
Letter for Vending Machine Services at the Health Services Building
7. Chair Signature of Document No. 2012-136, an Assignment of Lease to the
State Data Center regarding Server Space within the County's Computer Center
8. Approval of Minutes:
• Board Meeting of February 27,2012
• Work Session of February 27,2012
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
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I9. CONSIDERATION of Signature of Document No. 2012-142, an
Intergovernmental Agreement with the Oregon Department of Transportation I
regarding Computer Aided Dispatch (CAD) Interconnect Services -Rick
Silbaugh, 9-1-1
Suggested Action: Move Board signature o/Document No. 2012-142.
10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
13. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Wednesday, March 7, 2012
Page 2 of 5 Pages
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TIY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Wednesday, March 7
7:30 a.m. Legislative Update -Public Affairs Counsel (conference call)
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, March 8
7:00 a.m. Regular Meeting with the City of Redmond Council, at Redmond City Council
Chambers
Wednesday, March 14
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, March 19
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, March 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, March 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, March 7, 2012
Page 3 of 5 Pages
Monday, April 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
3:30p.m. Public Safety Coordinating Council Meeting
Tuesday, April 3
9:00 a.m. Annual Board Retreat
I
Wednesday, April 4
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, April 5
8:00 a.m. Regularly Scheduled Meeting with the City of Sisters Council, in Sisters
Tuesday, April 10
12:00 noon Annual Family Access Network Luncheon -St. Charles Medical Center
Wednesday, April 11
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, April 16
10:00 a.m. Board of Commissioners' Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Thursday, April 19
12:00 noon Annual Meeting with Black Butte Ranch Board, at Black Butte Ranch
Monday, April 23
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s) I
Board of Commissioners' Business Meeting Agenda Wednesday, March 7, 2012
Page 4 of 5 Pages
Wednesday, April 25
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, April 30
i
10:00 a.m. Board of Commissioners' Meeting i
1:30 p.m. Administrative Work Session could include executive session( s) I ~Wednesday, May 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s) I
Monday, May 7 j
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, May 9
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Thursday, May 10
7:00 a.m. Regular Meeting with the City of Redmond Council, at Redmond City Council
Chambers
Monday, May 21 through Friday, May 25
9:00 a.m. (All Day) Budget Meetings
Monday, May 28
Most County offices will be closed to observe Memorial Day
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7·1·) to access the state transfer relay service for TIY.
Please call (541) 388·6511 regarding alternative fonnats or for further infonnation.
Board of Commissioners' Business Meeting Agenda Wednesday, March 7, 2012
Page 5 of 5 Pages