HomeMy WebLinkAboutDoc 136 - Assign Lease - ServerI
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IU .... a0.0,.0......... ' ' " ......... tl--< Deschutes County Board of Commissioners
ID<--" 1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 7,2012
Please see directions for completing this document on the next page.
DATE: February 27,2012
FROM: Teresa Rozic Property & Facilities 541-385-1414
TITLE OF AGENDA ITEM:
Consideration of signature by the Interim County Administrator of Document 2012-136, an Assignment
of Lease.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
In 2009, the State of Oregon, Department of Consumer and Business Services ("DCBS") leased
approximately eight square feet of space within the County's Computer Center (a "server rack") for
their remote back-up system. The lease expires December 31,2013.
In January, DCBS informed us that they have been mandated to integrate with the State Data Center
("SDC"). The SDC requests Deschutes County to acknowledge the assignment by executing the
attached document.
FISCAL IMPLICATIONS:
None.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends the Board authorize the Interim County Administrator to sign DC-20 12-136.
ATTENDANCE: Teresa Rozic
DISTRIBUTION OF DOCUMENTS:
Original to Teresa Rozic.
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DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 102/27/20121 Department: ~operty & FacffitIeSj
Contractor/Supplier/Consultant Name: IState Department of Administrative Services,1
[State:Data c-entij
Contractor Contact: 1 Liz Beaty~ Contractor Phone #: 1503-378-67511
Type of Document: Assignment of Lease
Goods and/or Services: N/A
Background & History: In 2009, the State of Oregon, Department of Consumer andJ
Business Services ("DCBS") leased approximately eight square feet of space within the
County's Computer Center (a "server rack") for their remote back-up system. The lease
expires December 31,2013.
In January, DCBS informed us that they have been mandated to integrate with the State
Data Center ("SDC"). The SDC requests Deschutes County to acknowledge the
assignment by executing the attached document.
Agreement Starting Date: ~ary 1, 20121 Ending Date: IDecember 31, 20131
Annual Value or Total Payment: ~
N/A
D Insurance Certificate ReCeiVe (ChjCk box)
Insurance Expiration Date:
N/A
Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
D Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
N/A
Funding Source: (Included in current budget? DYes D No
If No, has budget amendment been submitted? 0 Yes 0 No
Is this a Grant Agreement providing revenue to the County? 0 Yes [2J No
Special conditions attached to this grant:
2/27/2012
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: Teresa Rozic Phone #: 385-1414
Department Director Approval: _---IkC.>.;j"""'/~-"-__~ ~,._____ Q /;; ct /;;;0 Id
7 Signature Date
Distribution of Document: Original to Teresa Rozic
Official Review:
County Signature Required (check one): 0 SOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, SOCC Order No. ____---'
Legal Review Date
Document Number 2012-136
2/27/2012
LEGA!. COU""~H
ASSIGNMENT OF LEASE
For value received, The STATE OF OREGON acting by and through its Department of Consumer and
Business Services ("Assignor") hereby assigns to the STATE OF OREGON acting by and through its
Department of Administrative Services, State Data Center ("Assignee"), all of its right, title and interest
in and to that certain lease dated December 10,2009 and amended January 1,2011, between Assignor, as
Lessee, and DESCHUTES COUNTY, as Lessor, effective January 1, 2012.
STATE OF OREGON, actin
Department of Consumer_norM
Date
ACCEPTANCE OF ASSIGNMENT
Assignee hereby accepts assignment of all of the right, title and interest of Assignor in and to that certain
lease dated December 10, 2009 and amended January 1, 2011, between Assignor, as Lessee, and
DESCHUTES COUNTY, as Lessor, effective January 1, 2012 and agrees to discharge an of the
obligations of Lessee under said lease; provided that, Assignee assumes and shall have no liability for any
breach of Assignor's obligations as Lessee arising prior to the assignment and assumption of such lease.
STATE OF OREGON, acting by and through its
Department of Administrative Services,
State Data Center
By~~~+-__+__
Date ___~~f-'""'_______
ACKNOWLEDGEMENT OF ASSIGNMENT
and ATTORNMENT BY LESSOR
DESCHUTES COUNTY, hereby acknowledges the assignment, effective January 1,2012, of that certain
lease dated December 10,2009 and amended January 1,2011, between Assignor, as Lessee, and
DESCHUTES COUNTY. as Lessor, to Assignee, and hereby recognizes and attoms to Assignee, as
Lessee under said lease for an purposes as of the date of such assignment DESCHUTES COUNTY
specifically acknowledges and agrees that Assignee shall not be liable for any breach of the terms of such
lease by Assignor.
DESCHUTES COUNTY,
A political subdivision of the State of Oregon
Date'--___~.
2888 SDC Bend-l 4 NWKearney Avenue-Assignment of Lease
01125/12 La
DC 2012-136
Department of Administrative Services reg on
Facilities Division
John A. Kitzhaber, MO, Governor 1225 Ferry Street SE Vl 00
Salem, OR 973014281
PHONE: 503-378-2865
FAX: 503-373-7210
February 15,2012
Deschutes County
14 NW Kearney Street
Bend, Oregon 97701
RE: Lease Number: 2888. Lease between DESCHUTES COUNTY (Lessor) and the STATE
OF OREGON, acting by and through its Department of Consumer and Business Services
(Lessee)
Enclosed please find the Assignment of Lease for your signature. This assignment will transfer
the lease from the Department of Consumer and Business Services to the Department of
Administrative Services, State Data Center.
Please sign the document and return it to me utilizing the information below.
Let me know if you have any questions or concerns.
With the Best Regards,
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Liz Beaty, Leasing Agent
Department of Administrative Services
Facilities Division
1225 Ferry Street SE, UlOO, Salem, OR 97301
Phone: (503) 378-6751
Fax: (503) 373-7210
Email: liz.beaty@state.or.us
LB/dc
Enclosed
R~C'D F'E B 2 1 2012