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HomeMy WebLinkAbout2012-03-28 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, March 28, 2012 Page 1 of 6 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MARCH 28, 2012 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Anthony DeBone and Tammy Baney; Commissioner Alan Unger was out of the office. Also present were Erik Kropp, Interim County Administrator; George Kolb, Road Department; Teresa Rozic, Property & Facilities; Laurie Craghead, County Counsel; media representative Ben Botkin of The Bulletin; and six other citizens. Chair DeBone opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was the Reading and Consideration of Signature of a Proclamation Declaring April as Sexual Assault Awareness Month in Deschutes County. Christina Echtemach and Lauren Biskind of Saving Grace gave a brief overview of the item; and Ms. Echtemach read the proclamation into the record. Commissioner Baney said that this is a difficult discussion, but a real problem exists that communities need to address. BANEY: Move signature. DEBONE: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, March 28, 2012 Page 2 of 6 VOTE: BANEY: Yes. DEBONE: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2012- 171, the 2012 Fund Exchange Agreement, Detailing Responsibilities of Deschutes County and the Oregon Department of Transportation regarding Surface Transportation Program Funding. George Kolb said this is the annual agreement with the State regarding federal funding. The State handles the funds and disburses them, taking a portion for State use. Reimbursement is usually available upon completion of projects once the final cost is known. Commissioner Baney said she does not like having to give the State a portion of the dollars, but this does allow the County to use the funds where they are needed the most. BANEY: Move signature. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. 5. Before the Board was Consideration of Signature of Document No. 2012- 185, a Modification of Deed of Trust between Deschutes County, Beneficiary, and Little Deschutes Lodge Limited Partnership, Grantor. Teresa Rozic gave a brief overview of this item, which involves affordable housing, with the County, State and a private entity in partnership. Deschutes County provided the land. There was only one application at the time, which was extensively reviewed. In 2010 Pacific Crest Affordable Housing completed Phase I. They had hoped for and worked towards for a Phase II, and were recently notified that they had been approved for funding. The applicant is now requesting a change to the legal description on the deed of trust to clear the title on the second parcel, so they can go forward with the new project. This does not change any repayment terms. Chair DeBone asked about the parcel behind and adjacent to Phase I. Ms. Rozic stated that the entire quadrant was at one time owned by Deschutes County, and zoned for public purposes. Minutes of Board of Commissioners’ Business Meeting Wednesday, March 28, 2012 Page 3 of 6 The Senior Center went in first. When the proposal came in for the affordable housing project, Deschutes County partitioned the remainder. This left the County with a small parcel that enables the County to be able to have access off Memorial Lane. This parcel would support future community needs as did the rest of the land. BANEY: Move signature. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. 6. Before the Board was Consideration of Signature of Document No. 2012- 042, an Application to Business Oregon to Extend the Certification of the La Pine Industrial Site. Ms. Rozic indicated that Busies Oregon, a State agency, allows owners of industrial land to go through a certification process to enable them to market their property as shovel-ready. This means certain hurdles have already been addressed, making use of the property by a purchaser much easier. (She provided a map of the area for review.) The State requires recertification every two years to be sure nothing substantial has changed. They analyzed flood maps, easements and liens, utilities, historical and archeological issues, changes in zoning, wetlands, and various environmental concerns, all of which were addressed at the beginning. Nothing significant has changed since then. About 77 acres have been partitioned for easier use, and one area consisting of several parcels could be used for a biomass project if desired. BANEY: Move signature. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. 7. Before the Board was Consideration of Signature of Document No. 2012- 162, a Thirty-day Notice of Default for Tetherow Phase V for Failure to Complete Required Roads and Utilities Improvements by the Agreed-upon Deadline. Laurie Craghead stated that she was contacted by the other party, who has requested an extension of the time available to address this issue. Chair DeB one said he has no problem extending the date, but asked when there is a firm deadline. Ms. Craghead indicated that the letter needs to go out by the end of April at the latest. The Commissioners indicated that they would allow some additional time for this situation to be addressed; until April 25. Commissioner Baney added that she will not be interested in approving another extension after this one. Before the Board was Consideration of Approval of the Consent Agenda. Commissioner Baney indicated she has not had a chance to review the minutes of March 19, and asked that it be removed from the consent agenda. BANEY: Move approval as amended. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. Consent A2enda Items 8. Signature of Order No. 2012-017, Authorizing Interim County Administrator to Approve Document No. 2012-150, Amendments to The Hartford 457(b) Deferred Compensation Plan 9. Signature of Document No. 2012-184, a Deed of Dedication to the City of Bend for Road Improvement Purposes 10. Signature of Document No. 2012-161, an Intergovernmental Agreement for Inmate Work Crew Services between the Sheriffs Office and the Bend Metro Park & Recreation District 11. Signature of Resolution No. 2012-018, Transferring Appropriations in the Public Health Fund 12. Signature of Resolution No. 2012-019, Increasing the Public Health Department Change Fund 13. Signature of Resolution No. 2012-020, Transferring Appropriations in the County Fair Fund Minutes of Board ofCornmissioners' Business Meeting Wednesday, March 28, 2012 Page 4 of6 Minutes of Board of Commissioners’ Business Meeting Wednesday, March 28, 2012 Page 5 of 6 14. Signature of Resolution No. 2012-021, Transferring Appropriations in the Jail Remodel Fund 15. Signature of Resolution No. 2012-022, Transferring Appropriations in the Behavioral Health Fund 16. Signature of Resolution No. 2012-023, Transferring Appropriations within the General County Projects Fund 17. Signature of Resolution No. 2012-024, Transferring Appropriations in the Video Lottery Fund 18. Signature of Resolution No. 2012-025, Transferring Appropriations in the Fair & Expo Fund 19. Approval of Minutes: Board Meeting of March 14, 2012 Work Sessions of March 14 and March 19, 2012 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 20. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $38,290.40 (two weeks). BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 21. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $12,881.07 (two weeks). BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEB ONE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 22. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,365,114.42 (two weeks). BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. 23. ADDITIONS TO THE AGENDA None were offered. Being no further discussion or items to come before the Board, the meeting adjourned 10:25 a.m. DATED this Lf-0-Day of ~ 2012 for the Deschutes County Board of Commissioner . Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: Tammy~aney, Com issioner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, March 28, 2012 Page 6 of6 I Certified Site Legend N County Owned Property Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, MARCH 28, 2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. THE READING and Consideration of Signature of a Proclamation Declaring April as Sexual Assault Awareness Month in Deschutes County Christina Echtemach and Lauren Biskind, Saving Grace Suggested Actions: Read Proclamation; Move Signature 0/Proclamation. 4. CONSIDERATION of Signature of Document No. 2012-171, the 2012 Fund Exchange Agreement, Detailing Responsibilities of Deschutes County and the Oregon Department of Transportation regarding Surface Transportation Program Funding George Kolb, Road Department Suggested Action: Move Signature o/Document No. 2012-171. 5. CONSIDERATION of Signature of Document No. 2012-185, a Modification of Deed of Trust between Deschutes County, Beneficiary, and Little Deschutes Lodge Limited Partnership, Grantor -Teresa Rozic, Property & Facilities Suggested Action: Move Signature o/Document No. 2012-185. Board of Commissioners' Business Meeting Agenda Wednesday, March 28,2012 Page 1 of 6 Pages 6. CONSIDERATION of Signature of Document No. 2012-042, an Application to Business Oregon to Extend the Certification of the La Pine Industrial Site­ Teresa Rozic, Property & Facilities Suggested Action: Move Signature o/Document No. 2012-042. 7. CONSIDERATION of Signature of Document No. 2012-162, a Thirty-day Notice of Default for Tetherow Phase V for Failure to Complete Required Roads and Utilities Improvements by the Agreed-upon Deadline -Laurie Craghead, County Counsel; Will Groves, Community Development Suggested Action: Move Board signature 0/Document No. 2012-162. CONSENT AGENDA 8. Signature of Order No. 2012-017, Authorizing Interim County Administrator to Approve Document No. 2012-151, Amendments to The Hartford 457(b) Deferred Compensation Plan 9. Signature of Document No. 2012-184, a Deed of Dedication to the City of Bend for Road Improvement Purposes 10. Signature of Document No. 2012-161, an Intergovernmental Agreement for Inmate Work Crew Services between the Sheriffs Office and the Bend Metro Park & Recreation District 11. Signature of Resolution No. 2012-018, Transferring Appropriations in the Public Health Fund 12. Signature of Resolution No. 2012-019, Increasing the Public Health I fDepartment Change Fund 13. Signature of Resolution No. 2012-020, Transferring Appropriations in the County Fair Fund 14. Signature of Resolution No. 2012-021, Transferring Appropriations in the Jail Remodel Fund 15. Signature of Resolution No. 2012-022, Transferring Appropriations in the Behavioral Health Fund 16. Signature of Resolution No. 2012-023, Transferring Appropriations within the General County Projects Fund Board of Commissioners' Business Meeting Agenda Wednesday, March 28, 2012 Page 2 of 6 Pages 17. Signature of Resolution No. 2012-024, Transferring Appropriations in the Video Lottery Fund 18. Signature of Resolution No. 2012-025, Transferring Appropriations in the Fair & Expo Fund 19. Approval of Minutes: • Board Meeting of March 14,2012 • Work Sessions of March 14 and March 19,2012 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 20. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 21. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 22. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 23. ADDITIONS TO THE AGENDA I f Board of Commissioners' Business Meeting Agenda Wednesday, March 28, 2012 Page 3 of 6 Pages Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated Ifyou have questions regarding a meeting, please call 388-6572.) Monday, March 26 10:00 a.m. Administrative Work Session -could include executive session(s) -PLEASE NOTE earlier time Wednesday, March 28 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, April 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Tuesday, April 3 9:00 a.m. Annual Board Retreat Wednesday, April 4 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) l It Thursday, April 5 8:00 a.m. Regularly Scheduled Meeting with the City of Sisters Council, in Sisters f: I i t I Tuesday, April 10 12:00 noon Annual Family Access Network Luncheon -St. Charles Medical Center Board of Commissioners' Business Meeting Agenda Wednesday, March 28,2012 Page 4 of 6 Pages Wednesday, April 11 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Monday, April 16 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, April 23 10:00 a.m. Board of Commissioners' Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Wednesday, April 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, April 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, May 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, May 7 10:00 a.m. Board of Commissioners' Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Wednesday, May 9 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) i I l Board of Commissioners' Business Meeting Agenda Wednesday, March 28, 2012 Page 5 of 6 Pages --------------------- Thursday, May 10 7:00 a.m. Regular Meeting with the City of Redmond Council, at Redmond City Council Chambers Monday, May 21 through Friday, May 25 9:00 a.m. (All Day) Budget Meetings Monday, May 28 Most County offices will be closed to observe Memorial Day Tuesday, May 29 11 :30 a.m. Annual Meeting with Black Butte Ranch Board, at Black Butte Ranch I -----------------~-I t PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues I relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS l 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. I I Board of Commissioners' Business Meeting Agenda Wednesday, March 28,2012 Page 6 of 6 Pages