HomeMy WebLinkAboutOrder 017 - Doc 151 - Amend Deferred Comp Plan
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 28, 2012
_____________________________
Please see directions for completing this document on the next page.
DATE: March 21, 2012
FROM: Debbie Legg Personnel 3208
TITLE OF AGENDA ITEM:
Consideration of Signature of Order No. 2012-017, Authorizing Interim County Administrator to
approve Document No. 2012-151, amendments to The Hartford 457 (b) Deschutes County Deferred
Compensation Plan Document.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
These amendments incorporate recent legislative and regulatory changes into The Hartford 457 (b)
Deschutes County Deferred Compensation Plan Document. The plan has been updated to reflect all
changes in the law including the Pension Protection Act of 2006 (PPA), the Heroes Earnings Assistance
Act of 2008 (HEART, including HEART Notice 2010-15), and the Worker, Retiree, and Employer
Recovery Act of 2008 (WRERA).
FISCAL IMPLICATIONS:
None.
RECOMMENDATION & ACTION REQUESTED:
Signature of Order No. 2012-017, authorizing Interim County Administrator to approve Document
No. 2012-151, amendments to The Hartford 457 (b) Deschutes County Deferred Compensation Plan
Document.
ATTENDANCE: Debbie Legg.
DISTRIBUTION OF DOCUMENTS:
One original to Debbie Legg, One copy will be sent to The Hartford.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: \2/28/121 Department: IPersonnel
Contractor/Supplier/Consultant Name: [he Hartford!
Contractor Contact: IDebbie Leggl Contractor Phone #: 1385-32081
Type of Document: 457 (b) Deferred Compensation Plan Document Amendment
Goods and/or Services: See Plan Document
Background & History: Incorporate recent legislative and regulatory changes into
the plan. Accepting amendments will act as a restatement of the plan.
Agreement Starting Date: \2/1/121
Annual Value or Total Payment: ~
Insurance Certificate Receiled (CieCk box)
Insurance Expiration Date:
Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
D Exempt from RFP, Solicitation or Bid Process (specify see DCC §2.37)
Funding Source: (Included in current budget? D Yes No
If No, has budget amendment been submitted? Yes D No
Is this a Grant Agreement providing revenue to the County? Yes [gJ No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance:
Name:
2/28/2012
Phone #:
Departmental Contact and Title: Debbie Legg Phone #: 3208
Depa rtm e n t D i recto r Ap p rova I: _=-.;...."""""'<-.L.L->-Z..==---I--+-+=-'>,4-,.,£--
~,
Distribution of Document: Who gets th original docume nd/or copies after it has
been signed? Include complete information i e ocument is to be mailed .
&bbL 'rfo ~
Official Review:
County Signature Required (check one): ~'BOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K ; if >$150K, BOCC Order No. _____
Legal Review Date
Document Number DC -20 1 2 -1 5 ~
2/28 /2012
REVIEWED
For Recording Stamp Only
LEGAL COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Authorizing Interim County *
Administrator to Approve and Sign * ORDER NO. 2012-017
Amendments to the Hartford 457(b) Deferred *
Compensation Plan. *
*
WHEREAS, the County maintains a Hartford 457 (b) Deferred Compensation Plan; and
WHEREAS, it is necessary to amend The Hartford 457 (b) Deschutes County Deferred
Compensation Plan document, effective date February 1, 2012 to incorporate recent legislative and
regulatory changes, including the Pension Protection Act of 2006 (PPA), the Heroes Earnings
Assistant Act of 2008 (HEART, including HEART Notice 2010-15), and the Worker, Retiree, and
Employer Recovery Act of 2008 (WRERA); and
WHEREAS, the amendments to The Hartford 457(b) Deschutes County Deferred
Compensation Plan document have been reviewed and approved by the Deschutes County Legal
Counsel's Office, now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
HEREBY ORDERS as follows:
Section 1. The Deschutes County Interim Administrator is hereby authorized and directed to
approve The Hartford 457 (b) Deschutes County Deferred Compensation Plan, as amended.
Section 2. The Deschutes County Interim Administrator is further authorized to execute The
Hartford 457(b) Deschutes County Deferred Compensation Plan, as amended, on behalf of
Deschutes County.
DATED this __day of ________, 2012.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATIEST: ALAN UNGER, Vice Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 1 OF 1 ORDER NO. 2012-017
PLAN DOCUMENTS GLOSSARY
Specimen 4S7(b) Plan Document -This document is a "Specimen" document that may be used
by the following organizations:
• Governmental: An eligible governmental employer as defmed under Code §457(e)(1)(A),
that is generally a governmental entity of the United States and the District of Columbia,
a political subdivision of a state (for example, a county or municipality); and any agency
or instrumentality of a state or a political subdivision of a state;
• Tax Exempt: A non-governmental employer exempt from tax under Subtitle A of the
Internal Revenue Code of 1986 ("Code") as defmed under Code §457(e)(1)(B); or
• Religious: A non-governmental employer exempt from tax under Subtitle A of the
Internal Revenue Code of 1986 ("Code") as defined under Code §457(e)(1)(B), which is
a Code §414(w) religious organization that is not a church or a qualified church
organization within the meaning of Code §3131(w)(3).
Under this Specimen document no federal, state or local government has passed on the legal
sufficiency (including the conformity with Code §457). This Specimen document was prepared
for your convenience and is not intended to provide you with legal or tax advice. Prior to the
adoption of the Specimen document, you and your counsel should review and, where
appropriate, modify the provisions to meet your particular needs and applicable local laws.
The Hartford Life Insurance Company, nor any of its affiliated companies, (collectively referred
to herein as "Hartford"), assumes any liability to any person or entity with respect to the
adequacy of this plan document for any purpose (including any future amendments made to this
plan document including amendments to satisfy any changes in applicable law), or with respect
to any tax, accounting or legal ramifications arising from its use.
This plan document has been updated to reflect all changes in the law including the Pension
Protection Act of2006 (PPA), the Heroes Earnings Assistance Act of2008 (HEART, including
HEART Notice 2010-15), and the Worker, Retiree, and Employer Recovery Act of2008
(WRERA), which are intended as good faith compliance with the requirements of these
legislative changes and any guidance issued thereunder. The plan document includes variable
provisions and was drafted based upon the provisions you selected. Please review it carefully.
4S7(b) Plan Document Certification form -You must return a signed copy of the certification
form (which is located at the end ofthe specimen plan document) to The Hartford to let us know
if you are keeping the existing provisions of the Specimen document or making modifications to
them. If you decide to modify the Specimen document, The Hartford will need to ensure that the
modifications conform to your Contract and Administrative Services Agreement with us and our
recordkeeping system. Please provide a listing of modifications, if any, on the attached 457(b)
Plan Document Certification and sent it to us along with a copy of your ado ted Ian document.
REVIE 0
LEGAL COUNSEL
DC -2012 .. 51
Note: If you modify the Specimen document, The Hartford will not customize the Specimen
document to incorporate those modifications. You will be responsible for bringing forward any
modifications to the new Specimen document and to future specimens prepared by The Hartford
to the extent required by changes in the law, regulations, or other official guidance.
Sample -Board Resolution The establishment of a plan and, in some cases, the amendment of
a plan requires formal action to be taken by the person or persons authorized by an entity to do
so. For example, the entity's charter or by-laws may require resolution by the Board to adopt a
plan, or it may authorize the Board to delegate that authority to a committee. The rules vary by
state and by organization. As a courtesy, we have enclosed a sample Board Resolution you may
use for this purpose. To ensure compliance with your entity's requirements, we recommend you
consult your legal adviser.
DESCHUTES COUNTY DEFERRED COMPENSATION PLAN
Effective Date of This Document February 1,2012
Neither The Hartford nor any of its employees can provide legal or tax advice in connection with
the execution of this specimen document. Prior to execution of this document, you should
consult with your legal or tax advisor on whether this document is appropriate for your plan.
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T ABLE OF CONTENTS
PREAMBLE ......................••.............•........•........•..............................•......••...........•.....•................• 1
SECTION I DEFINITIONS .......•.......•...•..•.•......••.....................................••.......................•........ 2
1.1 Plan Definitions ....•.......................................••.............••........•••...........••..........•.•..........2
SECTION II PARTICIPATION AND CONTRIBUTIONS .................................................... 6
2.1 Eligibility............•..••.....•......•.......•••............••.......•••.......•..••..•.•........••............................6
2.2 Election.....................•..........................•.......•...............•..............••......•.•........................6
2.3 Commencement of Participation .•..•.....•..•....•..........•.....•........•................................•..6
2.4 Amendment of Annual Deferral Election, Investment Direction, or
Beneficiary Designation ....................................................................•.............•..•......•.•6
2.5 Information Provided by the Participant ..................................................................7
2.6 Contributions Made Promptly .......•.........•.....•.....•..•.•..•....•..•....•...•..•.........•.............•..7
2.7 Employer Contributions ••.....................•••........................•..............•......•.•................•..7
2.8 Leave of Absence ..•.......•......•...............•..•......•...............•.......•.••...............•........•......••..7
2.9 Disa bility •...............••.......••...•....•..........•..•.•......................••.•.......•....•.......•.•.........•......•.7
2.10 Protection of Persons Who Serve in a Uniformed Service .......................................7
2.11 Corrective Measures ...........•.......•...............•........••.........•......•....•.•••....•........••.........•...8
SECTION III LIMITATIONS ON AMOUNTS DEFERRED ................................................. 9
3.1 Basic Annual Limitation •.......••.•.....•..•...•...•.......•........................•...............................9
3.2 Age 50 Catch-up Annual Deferral Contributions .....................................................9
3.3 Special Section 457 Catch-up Limitation .....•.............•••••.......•.•..........................•......9
3.4 Special Rules ..........•.•..•...........••.....••..•......•......••.........•........•......................................10
3.5 Correction of Excess Deferrals .................................................................................11
SECTION IV INVESTMENT RESPONSIBILITIES ............................................................. 12
4.1 Investment of Deferred Amount .....•....•.......••...........................................................12
4.2 Investment Election for Future Contributions........................................................12
4.3 Investment Changes for an Existing Account Balance ...........................................12
4.4 Investment Responsibility ...•........•...............•.........••........•..............•.........•...............12
4.5 Default Investment Fund.......•...••.....•..•..•.•........•........•...............................•..............12
4.6 Statements.....•.........•......................•...................................•........................................13
SECTION V LOANS .........•......•............•..........•.......•.....................................................•........... 14
5.1 No Loans ...............•........••........•.............•.•.........•..•.•.....•..•........•..............•••.........•.....•14
SECTION VI DISTRIBUTIONS .•.•.....•...••.•...•.••.•..•...•••...•.•••....••••••..•.••.....••......•••••....••......••••• 15
6.1 Distributions from the Plan ........................................................................................15
6.2 Benefit Distributions Upon Severance from Employment .....................................15
6.3 Distributions on Account of Participant's Death ....................................................16
6.4 Distribution of Small Account Balances Without Participant's Consent .............16
6.5 Forms of Distribution .............•••.........•.......•.....•........•..............••...............................17
6.6 Minimum Distribution Requirements ........•.........•••................................................•17
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6.7 Payments to Minors and Incompetents ....................................................................23
6.8 Procedure When Distributee Cannot Be Located ...................................................23
6.9 Direct Rollover ...........................................................................................................24
6.10 Inservice Distributions...............................................................................................25
6.11 Qualified Distributions for Retired Public Safety Officers ....................................27
SECTION VII ROLLOVERS AND PLAN TRANSFERS ..................................................... 29
7.1 Eligible Rollover Contributions to the Plan ............................................................29
7.2 Plan-to-Plan Transfers to the Plan ...........................................................................29
7.3 Plan-to-Plan Transfers from the Plan ......................................................................30
7.4 Permissive Servlce Credit Transfers ........................................................................31
SECTION VIII BENEFICIARY ............................................................................................... 32
8.1 Designation .................................................................................................................32
SECTION IX ADMINISTRATION AND ACCOUNTING ................................................... 33
9.1 Administrator .............................................................................................................33
9.2 Administrative Costs .................................................................................................33
9.3 Paperless Administration ..........................................................................................33
SECTION X AMEND MENTS .................................................................................................. 35
10.1 Amendment ................................................................................................................35
10.2 Confo rmation .............................................................................................................35
10.3 Plan Termination .......................................................................................................35
SECTION XI TRUST FUND ..................................................................................................... 36
11.1 Trust Fund ..................................................................................................................36
SECTION XII MISCELLANEOUS ......................................................................................... 37
12.1 Non-Assignability .......................................................................................................37
12.2 Domestic Relation Orders .........................................................................................37
12.3 IRS Levy..................................................................................................................... 3 7
12.4 Mistaken Contributions .............................................................................................37
12.5 Employment................................................................................................................38
12.6 Successors and Assigns ..............................................................................................38
12.7 Written Notice ............................................................................................................38
12.8 Total Agreement .........................................................................................................38
12.9 Gender.........................................................................................................................38
12.10 Controlling Law .........................................................................................................38
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457(b) PLAN DOCUMENT
DEFERRED COMPENSATION PLAN
PREAMBLE
Adoption of Plan
The Deschutes County Deferred Compensation Plan (hereinafter tithe Plan"), an eligible deferred
compensation plan within the meaning of Section 457(b) of the Internal Revenue Code of 1986,
as amended (hereinafter the "Code"), of a State or local government as described in Code Section
457(e)(I)(A), adopted by Deschutes County (hereinafter the "Employer") effective February 1,
2012.
Purpose of Plan
The primary purpose of this Plan is to permit Employees of the Employer to enter into an
agreement which will provide for deferral of payment of a portion of his or her current
compensation until death, retirement, severance from employment, or other event, in accordance
with the provisions of the Code Section 457(b), with other applicable provisions of the Code, and
in accordance with the Geneml Statutes of the State.
Status of Plan
It is intended that the Plan shall qualifY as an eligible deferred compensation plan within the
meaning of Code Section 457(b) sponsored by an eligible employer within the meaning of Code
Section 457( e )(1 )(A), i.e., a State, political subdivision of a State, and agency or instrumentality
of a State or political subdivision of a State.
Tax Consequences of Plan
The Employer does not and cannot represent or guarantee that any particular federal or State
income, payroll, or other tax consequence will occur by reason of participation in this Plan. A
Participant should consult with his or her own counselor other representative regarding all tax or
other consequences of participation in this Plan.
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SECTION I
DEFINITIONS
1.1 Plan Definitions
For purposes of this Plan, the following words and phrases have the meaning set forth below,
unless a different meaning is plainly required by the context:
An "Account Balance" means the bookkeeping account maintained with respect to each
Participant which reflects the value of the deferred Compensation credited to the Participant,
including the Participant's Annual Deferrals, the earnings or loss of the Trust Fund (net of Trust
Fund expenses) allocable to the Participant, any transfers for the Participant's benefit, and any
distribution made to the Participant or the Participant's Beneficiary. If a Participant has more
than one Beneficiary at the time of the Participant's death, then a separate Account Balance shall
be maintained for each Beneficiary. The Account Balance includes any account established
under Section VII for rollover contributions and plan-to-plan transfers made for a Participant, the
account established for a Beneficiary after a Participant's death, and any account or accounts
established for an alternate payee (as defined in Code Section 414(P)(8)).
The "Administrator" means the Employer. The term Administrator includes any person or
persons, committee, or organization appointed by the Employer to administer the Plan.
An "Annual Deferral" means the amount of Compensation deferred in any calendar year.
The "Beneficiary" of a Participant means the person or persons (or, if none, the Participant'S
estate) who is entitled under the provisions of the Plan to receive a distribution in the event the
Participant dies before receiving distribution of his or her entire interest under the Plan.
The "Code" means the Internal Revenue Code of 1986, as now in effect or as hereafter amended
from time to time. Reference to a Code Section includes such section and any comparable
section or sections of any future legislation that amends, supplements, or supersedes such
section.
The "Compensation" of a Participant means all cash compensation for services to the
Employer, including salary, wages, fees, commissions, bonuses, and overtime pay, that is
includible in the Employee's gross income for the calendar year, including, as applicable,
compensation attributable to services as an independent contractor, plus amounts that would be
cash compensation for services to the Employer includible in the Employee's gross income for
the calendar year but for a compensation reduction election under Code Section 125, 132(f),
40 1 (k), 403(b), or 457(b) (including an election to defer compensation under Section II).
Any payments described below made to a Participant after a Severance from Employment shall
qualify as Compensation for purposes of the Plan, but only if the payments are made by the later
of (a) the end of the calendar year in which the Severance from Employment occurred or (b)
within 2 Y2 months of such Severance from Employment:
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(a) Payments that, absent a Severance from Employment, would have been paid to the
Participant while the Participant continued in employment with the Employer, but only if
such payments constitute regular compensation for services during the Participant's
regular working hours, compensation for services outside the Participant's regular
working hours (such as overtime or a shift differential), commissions, bonuses or other
similar compensation;
(b) Payments for accrued bona fide sick, vacation or other leave, but only if the Participant
would have been able to use the leave if employment had continued; and
Any payment that is not described above shall not be considered Compensation if it is paid after
the date of the Participant's Severance from Employment, even if it is paid within 2 Yl months of
such date. Thus, for example, Compensation does not include severance pay.
For years beginning after December 31, 2008, (a) a Participant receiving a differential wage
payment, as defined by Code §340 I (h)(2), by reason of qualified military service (within the
meaning of Code Section 414(u», is treated as an Employee of the Employer making the
payment and (b) the differential wage payment is treated as Compensation.
An "Employee" means each natural person who is employed by the Employer as a common law
employee on a full time basis or on a part-time basis and any employee in an elected or
appointed position; provided, however, that the term Employee shall not include a leased
employee or any employee who is included in a unit of employees covered by a collective
bargaining agreement that does not specifically provide for participation in the Plan.
Any individual who is not treated by the Employer as a common law employee of the Employer
shall be excluded from Plan participation even if a court or administrative agency determines that
such individual is a common law employee of the Employer, unless the Employer has included
the individual in Plan participation as an independent contractor.
An "Employer" means the eligible employer (within the meaning of Code Section 457(e)(1»
that has adopted the Plan. In the case of an eligible employer that is an agency or instrumentality
ofa political subdivision ofa State within the meaning of Code Section 457(e)(I)(A), the term
Employer shall include any other agency or instrumentality of the same political subdivision that
has adopted the Plan.
"Includible Compensation" means, with respect to a taxable year, the Participant's
compensation as defined in Code Section 415( c )(3) and the regulations thereunder, for services
performed for the Employer. The amount of Includible Compensation is determined without
regard to any community property laws.
"Normal Retirement Age" means age 70 Yl, unless the Participant has elected an alternate
Normal Retirement Age and delivered such election to the Administrator. Such date shall be no
earlier than the earliest date that the Participant will become eligible to retire and receive, under
the basic defined benefit pension plan of the Employer (or a money purchase plan in which the
Participant also participates if the Participant is not eligible to participate in a defined benefit
plan) immediate retirement benefits without actuarial or similar reduction because of retirement
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before some later specified age, but not greater than age 70 ~). If a Participant continues
employment after attaining age 70 Yz, not having previously elected an alternate Nonnal
Retirement Age, the Participant's alternate Nonnal Retirement Age shall not be later than the
mandatory retirement age, if any, established by the Employer, or any age at which the
Participant actually has a Severance from Employment if the Employer has no mandatory
retirement age. If the Participant will not become eligible to receive benefits under a basic
defined benefit pension plan (or money purchase pension plan, if applicable) maintained by the
Employer, the Participant's alternate Nonnal Retirement Age may not be earlier than age 65 and
may not be later than age 70 ~.
In the event a Participant is a qualified police or firefighter (as defined under Code Section
41 5 (b)(2)(H)(ii)(I)) Nonnal Retirement Age means age 70 ~, unless the Participant has elected
an alternate Nonnal Retirement Age and delivered such election to the Administrator. Such date
shall be no earlier than the earliest date that the Participant will become eligible to retire and
receive, under the basic defined benefit pension plan of the Employer (or a money purchase plan
in which the Participant also participates if the Participant is not eligible to participate in a
defined benefit plan), immediate retirement benefits without actuarial or similar reduction
because of retirement before some later specified age which may not be earlier than age 40 and
may not be later than age 70 Yl.
A Participant's Nonnal Retirement Age must be the same as his or her nonnal retirement age
under any other eligible deferred compensation plan or plans sponsored by the Employer. The
designation of a Nonnal Retirement Age under the Plan does not compel retirement with the
Employer.
The "Participant" means an individual who is currently deferring Compensation, or who has
previously deferred Compensation under the Plan by salary reduction and who has not received a
distribution of his or her entire benefit under the Plan. Only individuals who perfonn services for
the Employer as an Employee may defer Compensation under the Plan.
"Plan Year" means the calendar year.
"Roth Contributions" means the amount of any Annual Deferral elected by a Participant that is
irrevocably designated by the Participant as being made pursuant to, and intended to comply
with, Code Section 402A. Roth Contributions are includable in the Participant's taxable gross
income at the time they are contributed to the Plan and have been irrevocably designated as Roth
Annual Deferrals by the Participant in their deferral agreement. The Administrator shall establish
and maintain for the Employee a separate account for any Roth Contributions made to the Plan,
to which only Roth Contributions and the income attributable thereto shall be allocated. Roth
Contributions also includes any contributions made to another eligible retirement plan that are
rolled over to the Plan in accordance with the provisions of Section 7.1 and that the Participant
designated as Roth contributions at the time they were contributed to such other plan.
"Severance from Employment" means the date that the Employee dies, retires, or otherwise has
I
1
a severance from employment with the Employer, as detennined by the Administrator (and I, taking into account guidance issued under the Code). Solely for the purpose of detennining
whether the Participant is entitled to receive a distribution of his or her Account Balance
4
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pursuant to Section 6.2, a Participant shall be treated as having incurred a severance from
employment during any period the Participant is performing service in the uniformed services (as
defined in chapter 43 oftitle 38, United States Code) while on active duty for a period of more
than 30 days.
The "State" means the State that is the Employer or of which the Employer is a political
subdivision, and any agency, or instrumentality, including any agency or instrumentality ofa
political subdivision of the State, or the State in which the Employer is located.
The "Trust Fund" means the trust fund created under and subject to a trust agreement or a
custodial account or contract described in Code Section 401 (f) held on behalf of the Plan.
The "Valuation Date" means each business day.
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SECTION II
PARTICIPATION AND CONTRIBUTIONS
2.1 Eligibility
Each Employee shall be eligible to participate in the Plan and defer Compensation hereunder
immediately upon becoming employed by the Employer.
2.2 Election
An Employee may elect to become a Participant by executing an election to defer a portion of his
or her Compensation (and to have that amount contributed as an Annual Deferral on his or her
behalf) and filing such election with the Administrator. This participation election shall be made
on the deferral agreement provided by the Administrator under which the Employee agrees to be
bound by all the terms and conditions of the Plan. Any such election shall remain in effect until a
new election is filed. The Administrator may establish a minimum deferral amount, and may
change such minimums from time to time. The deferral agreement shall also include designation
of investment funds and a designation of Beneficiary. The deferral agreement may also include a
Participant's designation that all or a portion of the Annual Deferral elected by the Participant
shall be treated as Roth Contributions.
2.3 Commencement of Participation
An Employee shall become a Participant as soon as administratively practicable following the
date the Employee files an election pursuant to Section 2.2. Such election shall become effective
no later than the calendar month following the month in which the election is made. A new
Employee may defer compensation payable in the calendar month during which the Participant
first becomes an Employee if an agreement providing for the deferral is entered into on or before
the first day on which the Participant performs services for the Employer.
2.4 Amendment of Annual Deferral Election, Investment Direction, or Beneficiary
Designation
Subject to other provisions of the Plan, a Participant may at any time revise his or her
participation election, including a change of the amount of his or her Annual Deferrals, his or her
investment direction and his or her designated Beneficiary. The revised participation election
may also include a change in the Participant's designation of the amount of the Annual Deferral
elected by the Participant that is to be treated as Roth Contributions. Unless the election specifies
a later effective date, a change in the amount of the Annual Deferrals shall take effect as of the
first day of the next following month or as soon as administratively practicable iflater. A change
in the investment direction shall take effect as of the date provided by the Administrator on a
uniform basis for all Employees. A change in the Beneficiary designation shall take effect when
the election is accepted by the Administrator.
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2.5 Information Provided by the Participant
Each Employee enrolling in the Plan should provide to the Administrator at the time of initial
enrollment, and later if there are any changes, any information necessary or advisable for the
Administrator to administer the plan, including, without limitation, whether the Employee is a
participant in any other eligible plan under Code Section 457(b).
2.6 Contributions Made Promptly
Annual Deferrals by the Participant under the Plan shall be transferred to the Trust Fund within a
period that is not longer than is reasonable for the proper administration of the Participant's
Account Balance. For this purpose, Annual Deferrals shall be treated as contributed within a
period that is not longer than is reasonable for the proper administration if the contribution is
made to the Trust Fund within 15 business days following the end of the month in which the
amount would otherwise have been paid to the Participant, or earlier if required by law.
2.7 Employer Contributions
Nothing in this Plan prohibits the Employer from making annual deferrals to the Account
Balance of a Participant on a non-elective basis, subject to the Participant's contribution limits in
Section III.
2.8 Leave of Absence
Unless an election is otherwise revised, if a Participant is absent from work by leave of absence,
Annual Deferrals under the Plan shall continue to the extent that Compensation continues.
2.9 Disability
A disabled Participant (as determined by the Administrator) may elect Annual Deferrals during
any portion of the period of his or her disability to the extent that he or she has actual
Compensation (not imputed Compensation and not disability benefits) from which to make
contributions to the Plan and has not had a Severance from Employment.
2.10 Protection of Persons Who Serve in a Uniformed Service
An Employee whose employment is interrupted by qualified military service under Code Section
414(u) or who is on a leave of absence for qualified military service under Code Section 414(u)
may elect to make additional Annual Deferrals upon resumption of employment with the
Employer equal to the maximum Annual Deferrals that the Employee could have elected during
that period if the Employee's employment with the Employer had continued (at the same level of
Compensation) without the interruption or leave, reduced by the Annual Deferrals, if any,
actually made for the Employee during the period of the interruption or leave. This right applies
for five years following the resumption of employment (or, if sooner, for a period equal to three
times the period of the interruption or leave).
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A reemployed Employee shall also be entitled to an allocation of any additional Employer
Contributions, if applicable, that such Employee would have received under the Plan had the
Employee continued to be employed as an eligible Employee during the period of qualified
military service. Such restorative Employer Contributions (without interest), if applicable, shall
be remitted by the Employer to the Plan on behalf of the Employee within 90 days after the date
of the Employee's reemployment or, iflater, as of the date the contributions are otherwise due for
the year in which the applicable qualified military service was perfonned.
2.11 Corrective Measures
In the event that an otherwise eligible Employee is erroneously omitted from Plan participation,
or an otherwise ineligible individual is erroneously included in the Plan, the Employer shall take
such corrective measures as may be pennitted by applicable law. Such measures may include, in
the case of an erroneously omitted Employee, contributions made by the Employer to the Plan on
behalf of such Employee equal to the missed deferral opportunity, subject to the Participant's
contribution limits in Section III, and, in the case of an erroneously included individual, a
payment by the Employer to such individual of additional compensation in an amount equal to
the amount of the individual's elective deferrals under the Plan.
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SECTION III
LIMITATIONS ON AMOUNTS DEFERRED
3.1 Basic Annual Limitation
(a) The maximum amount of the Annual Deferral and, if applicable, Employer Contributions
under the Plan for any calendar year shall not exceed the lesser of:
(i) The "applicable dollar amount" (as defined in paragraph (b) below); or
(ii) The Participant's Includible Compensation for the calendar year.
(b) The "applicable dollar amount" means the amount established under Code Section
457(e)(l5), as indexed, and in accordance with Section 3.4(a).
(c) Rollover amounts received by the Plan under Treasury Regulation Section 1.457-1O(e)
and any plan-to-plan transfer into the Plan made pursuant to Section 7.2 shall not be
applied against the Annual Deferral limit.
3.2 Age 50 Catch-up Annual Deferral Contributions
A Participant who will attain age 50 or more by the end of a calendar year is permitted to elect an
additional amount of Annual Deferral for the calendar year, up to the maximum age 50 catch-up
Annual Deferral limit under §414(v)(2), as indexed.
The amount of the age 50 catch-up Annual Deferral for any calendar year cannot exceed the
amount of the Participant's Compensation, reduced by the amount of the elective deferred
compensation, or other elective deferrals, made by the Participant under the Plan and in
accordance with Section 3.4(a).
The age 50 catch-up Annual Deferral limit is not available to a Participant for any calendar year
for which the Special Section 457 Catch-up Limitation described in Section 3.3 is available and
applied.
3.3 Special Section 457 Catch-up Limitation
Notwithstanding the provisions of Sections 3.1 and 3.2, with respect to a year that is one of a
Participant's last three (3) calendar years ending before the year in which the Participant attains
Normal Retirement Age and the amount determined under this Section 3.3 exceeds the amount
computed under Sections 3.1 and 3.2, then the Annual Deferral limit under this Section 3.3 shall
be the lesser of:
(a) An amount equal to two (2) times the Section 3.1 Applicable Dollar Amount for such
year; or
(b) The sum of:
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(i) An amount equal to (A) the aggregate Section 3.1 limit for the current year plus
each prior calendar year beginning after December 31,2001, during which the
Participant was an Employee under the Plan, minus (B) the aggregate amount of
Compensation that the Participant deferred under the Plan during such years, plus
(ii) An amount equal to (A) the aggregate limit referred to in Code Section 4S7(b)(2)
for each prior calendar year beginning after December 31, 1978, and before
January 1,2002, during which the Participant was an Employee (determined
without regard to Sections 3.2 and 3.3), minus (B) the aggregate contributions to
Pre-2002 Coordination Plans (as defined in Section 3.4(c)) made by or on behalf
of the Participant for such years.
However, in no event can the deferred amount be more than the Participant's Compensation for
the year.
3.4 Special Rules
For purposes ofthis Section III, the following rules shall apply:
(a) Participant Covered By More Than One Eligible Plan. If the Participant is or has been a
participant in one or more other eligible plans within the meaning of Code Section
4S7(b), then this Plan and all such other plans shall be considered as one plan for
purposes of applying the foregoing limitations of this Section III. For this purpose, the
Administrator shall take into account any other such eligible plan maintained by the
Employer and shall also take into account any other such eligible plan for which the
Administrator receives from the Participant sufficient information concerning his or her
participation in such other plan.
(b) Pre-Participation Years. In applying Section 3.3, a year shall be taken into account only if
(i) the Participant was eligible to participate in the Plan during all or a portion of the year
and (ii) Compensation deferred, if any, under the Plan during the year was subject to the
Basic Annual Limitation described in Section 3.1 or any other plan ceiling required by
Code Section 4S7(b).
I (c) Pre-2002 Coordination Years. For purposes of Section 3.3(b)(ii)(B), "contributions to
Pre-2002 Coordination Plans" means any employer contribution, salary reduction or
I elective contribution under any other eligible Code Section 4S7(b) plan, or a salary
reduction or elective contribution under any Code Section 401(k) qualified cash or
deferred arrangement, Code Section 402(h)(1 )(B) simplified employee pension
(SARSEP), Code Section 403(b) annuity contract, and Code Section 408(P) simple
retirement account, or under any plan for which a deduction is allowed because of a
contribution to an organization described in Code Section 501 (c )(18), including plans,
arrangements or accounts maintained by the Employer or any employer for whom the
Participant performed services. However, the contributions for any calendar year are only
taken into account for purposes of Section 3.3(b)(ii)(B) to the extent that the total of such
contributions does not exceed the aggregate limit referred to in Code Section 4S7(b)(2)
for that year.
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(d) Disregard Excess Deferral. For purposes of Sections 3.1, 3.2, and 3.3, an individual is
treated as not having deferred compensation under a plan for a prior taxable year if
excess deferrals under the plan are distributed, as described in Section 3.5. To the extent
that the combined deferrals for pre-2002 years exceeded the maximum deferral
limitations, the amount is treated as an excess deferral for those prior years.
3.5 Correction of Excess Deferrals
If the Annual Deferral on behalf of a Participant for any calendar year exceeds the limitations
described above, or the Annual Deferral on behalf of a Participant for any calendar year exceeds
the limitations described above when combined with other amounts deferred by the Participant
under another eligible deferred compensation plan under Code Section 457(b) for which the
Participant provides information that is accepted by the Administrator, then the Annual Deferral,
to the extent in excess of the applicable limitation (adjusted for any income or loss in value, if
any, allocable thereto), shall be distributed to the Participant as soon as administratively
practicable after the Administrator determines that the amount is an excess deferral. If a
Participant to whom distribution must be made in accordance with the preceding sentence has
made Roth Contributions for the year, the amount distributed as an excess deferral shall be made
first from pre-tax Annual Deferrals, then from Roth Contributions for the year unless otherwise
specified.
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SECTION IV
INVESTMENT RESPONSIBILITIES
4.1 Investment of Deferred Amount
Each Participant or Beneficiary shall direct the investment of amounts held in his or her Account
Balance under the Plan among the investment options of the Trust Fund. The investment of
amounts segregated on behalf of an alternate payee pursuant to a Plan approved domestic
relations order (as defined under Code Section 414(P)) may be directed by such alternate payee
to the extent provided in such order. In the absence of such direction, such amounts shall be
invested in the same manner as they were immediately before such segregation was made on
account of such order. Each Account Balance shall share in any gains or losses of the
investment(s) in which such account is invested.
4.2 Investment Election for Future Contributions
A Participant may amend his or her investment election at such times and by such manner and
form as prescribed by the Administrator. Such election will, unless specifically stated otherwise,
apply only to future amounts contributed under the Plan.
4.3 Investment Changes for an Existing Account Balance
The Participant, Beneficiary, alternate payee, or Administrator may elect to transfer amounts in
his Account Balance among and between those investments available under the Trust Fund at
such times and by such manner and form prescribed by the Administrator, subject further to any
restrictions or limitations placed on any investment by the Administrator to be uniformly applied
to all Participants.
4.4 Investment Responsibility
To the extent that a Participant, Beneficiary, or alternate payee exercises control over the
investment of amounts credited to his Account Balance, the Employer, the Administrator, and
any other fiduciary of the Plan shall not be liable for any losses that are the direct and necessary
result of investment instructions given by a Participant, Beneficiary or an alternate payee.
4.5 Default Investment Fund
The Employer shall maintain a Default Investment Fund which shall be held and administered
under the Trust Fund. Any Participant who does not make an investment election on the deferral
agreement provided by the Administrator will have his contributions invested in the Default
Investment Fund until such time he provides investment direction under Sections 4.2 and 4.3.
Additionally, a Beneficiary or alternate payee who does not make an investment election will
have his Account Balance invested in the Default Investment Fund until such time he provides
investment direction under Section 4.3. The interest of each Participant, Beneficiary, or alternate
payee under the Plan in the Default Investment Fund shall be an undivided interest.
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4.6 Statements
The Administrator will cause to be issued statements periodically to reflect the contributions and
actual earnings posted to the Account Balances.
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SECTION V
LOANS
5.1 No Loans
There shall be no loans made to Participants from the Plan.
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SECTION VI
DISTRIBUTIONS
6.1 Distributions from the Plan
(a) Earliest Distribution Date. Payments from a Participant's Account Balance shall not be
made earlier than:
(i) the Participant's Severance from Employment pursuant to Section 6.2
(ii) the Participant's death pursuant to Section 6.3
(iii) Plan termination under Section 10.3
(iv) an unforeseeable emergency withdrawal pursuant to Section 6.l0(a), if permitted
under the Plan
(v) a de minimis account balance distribution pursuant to Section 6.10(b), if
permitted under the Plan
(vi) a rollover account withdrawal pursuant to Section 6.1O(c), if permitted under the
Plan
(vii) attainment of age 70 Yz withdrawal pursuant to Section 6.1 O(d), if permitted under
the Plan
(viii) Qualified Military Service Deemed Severance withdrawal pursuant to Section
6.1 O(e), if permitted under the Plan
(ix) Qualified Military Reservist withdrawal pursuant to Section 6.10(f), if permitted
under the Plan
(x) Qualified Distributions for Retired Public Safety Officers pursuant to Section
6.11, if permitted under the Plan
(b) Latest Distribution Date. In no event shall any distribution under this Section VI begin
later than the Participant's "required beginning date". Such required minimum
distributions must be made in accordance with Section 6.6.
(c) Amount of Account Balance. Except as provided in Section 6.3, the amount of any
payment under this Section VI shall be based on the amount of the Account Balance as of
the Valuation Date.
6.2 Benefit Distributions Upon Severance from Employment
Upon Severance from Employment (other than due to death), a Participant may elect to
commence distribution of benefits at any time after such Severance from Employment by filing a
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request with the Administrator before the date on which benefits are to commence. However, in
no event may distribution of benefits commence later than his or her "required beginning date".
Distributions required to commence under this section shall be made in the form of benefit
provided under Section 6.5. Distributions postponed until the Participant's "required beginning
date" will be made in a manner that meets the requirements of Section 6.6.
6.3 Distributions on Account of Participant's Death
Upon receipt of satisfactory proof of the Participant's death, the designated Beneficiary may file
a request with the Administrator to elect a form of benefit provided under Section 6.5 and made
in a manner that meets the requirements of Section 6.6.
(a) Death of Participant Before Distributions Begin. If the Participant dies before his or her
distributions begin, the designated Beneficiary may elect to have distributions to be made
(i) in full within 5 years of the Participant's death (5-year rule) or (ii) in installments over
the designated Beneficiary's "life expectancy" (life expectancy rule).
If the designated Beneficiary does not make an election by September 30 of the year
following the year of the Participant's death, the Participant's Account Balance will be
distributed in a lump sum payment by December 31 of the calendar year containing the
fifth anniversary of the Participant's death or if the Participant's spouse is the sole
designated Beneficiary by December 31 of the year the Participant would have attained
age 70 'l1.
(b) Death of Participant On or After Date Distributions Begin. If the Participant dies on or
after his or her distributions began, the Participant's Account Balance shall be paid to the
Beneficiary at least as rapidly as under the payment option used before the Participant's
death.
F or purposes of this Section 2.7, a Participant who dies on or after January 1, 2007, while
performing qualified military service (as defined in Code Section 414(u» will be deemed to have
resumed employment in accordance with the Participant's reemployment rights under chapter 43
of title 38, United States Code, on the day preceding death and to have terminated employment
on the actual date of death for purposes of determining the entitlement of the Participant's
survivors to any additional benefits (other than benefit accruals relating to the period of qualified
military service) provided under the Plan, in accordance with the provisions of Code Sections
401(a)(37), 414(u)(9), and 457(g)(4).
6.4 Distribution of Small Account Balances Without Participant's Consent
Notwithstanding any other provision of the Plan to the contrary, if the amount of a Participant's
or Beneficiary's Account Balance (including the rollover contribution separate account) is not in
excess of the amount specified below on the date that payments commence under Section 6.2 or
on the date the Administrator is notified of the Participant's death, the Administrator may direct
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payment without the Participant's or Beneficiary'S consent as soon as practicable following the
Participant's retirement, death, or other Severance from Employment.
(a) If the Participant's or Beneficiary's Account Balance is $1,000 (including the rollover
contribution separate account) or less, distribution shall be made in a lump sum payment,
unless the Participant or Beneficiary affirmatively elects distribution in a lump sum
payment or through a direct rollover to an "eligible retirement plan" specified by the
Participant or Beneficiary.
6.5 Forms of Distribution
In an election to commence benefits under Section 6.2, a Participant entitled to a distribution of
benefits under this Section VI may elect to receive payment in any of the following forms of
distribution:
(a) a lump sum payment of the Participant's total Account Balance.
(b) partial distribution of the Participant's Account Balance.
(c) in a series of installments over a period of years (payable on a monthly, quarterly, semi
annual or annual basis) which extends no longer than the life expectancy of the
Participant as permitted under Code Section 401 (a)(9).
(d) a purchase of a single premium nontransferable annuity contract for such term and in
such form as the Participant selects that provides for payments in the form of an
irrevocable annuity each calendar year of amounts not less than the amount required
under Code Section 40 1 (a)(9).
6.6 Minimum Distribution Requirements
(a) General Rules.
Notwithstanding anything in this Plan to the contrary, distributions from this Plan shall
commence and be made in accordance with Code Section 401(a)(9) and the regulations
promulgated thereunder. Additionally, the requirements of this Section 6.6 will take
precedence over any inconsistent provisions of the Plan.
(b) Time and Manner of Distribution.
(i) Required Beginning Date. The Participant's entire interest will be distributed, or
begin to be distributed, to the Participant no later than the Participant's "required
beginning date".
(ii) Death of Participant Before Distributions Begin. Ifthe Participant dies before
distributions begin, the Participant's entire interest will be distributed, or begin to
be distributed, no later than as follows:
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(A) If the Participant's surviving spouse is the Participant's sole "designated
Beneficiary", then distributions to the surviving spouse will begin by
December 31 of the calendar year immediately following the calendar year
in which the Participant dies, or by December 31 of the calendar year in
which the Participant would have attained age 70 ~, iflater.
(B) If the Participant's surviving spouse is not the Participant's sole
"designated Beneficiary" (i.e., multiple beneficiaries), then distributions to
the "designated Beneficiaries" will begin by December 31 of the calendar
year immediately following the calendar year in which the Participant
died.
(C) If the Participant's sole "designated Beneficiary" is not the Participant's
spouse, then distributions to the "designated Beneficiary" will begin by
December 31 of the calendar year immediately following the calendar year
in which the Participant died.
(D) If there is no "designated Beneficiary" as of September 30 of the year
following the year of the Participant's death, the Participant's Account
Balance will be distributed in a lump sum payment by December 31 of the
calendar year containing the fifth anniversary of the Participant's death.
(E) If the Participant's surviving spouse is the Participant's sole "designated
Beneficiary" and the surviving spouse dies after the Participant but before
distributions to the surviving spouse begin, this subparagraph (b )(ii), other
than subsection (b)(ii)(A), will apply as if the surviving spouse were the
Participant.
For purposes of this subparagraph (ii) and paragraph (d), unless subsection
(b)(ii)(D) applies, distributions are considered to begin on the Participant's
"required beginning date". If subsection (b )(ii)(E) applies, distributions are
considered to begin on the date distributions are required to begin to the surviving
spouse under subsection (b)(ii)(A). If distributions under an annuity purchased
from an insurance company irrevocably commence to the Participant before the
Participant's "required beginning date" (or to the Participant's surviving spouse
before the date distributions are required to begin to the surviving spouse under
subsection (b)(ii)(A)), the date distributions are considered to begin is the date
distributions actually commence.
(iii) Death of Participant On or After Distributions Begin. If the Participant dies on or
after distributions begin and before depleting his or her Account Balance,
distributions must commence to the "designated Beneficiary" by December 31 of
the calendar year immediately following the calendar year in which the
Participant died.
(iv) Forms of Distribution. Unless the Participant's Account Balance is distributed in
the form of an annuity contract or in a lump sum on or before the Participant's
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"required beginning date", as of the first distribution calendar year, distributions
will be made in accordance with paragraphs (c) and (d). If the Participant's
interest is distributed in the fonn of an annuity contract, distributions thereunder
will be made in accordance with the requirements of Code Section 401 (a)(9).
(c) Required Minimum Distributions During the Participant's Lifetime.
(i) Amount of Reguired Minimum Distribution For Each "Distribution Calendar
Year". During the Participant's lifetime, the minimum amount that will be
distributed for each distribution calendar year is the lesser of:
(A) The quotient obtained by dividing the "Participant's account balance" by
the distribution period in the Unifonn Lifetime Table set forth in Treasury
Regulation Section 1.401 (a)(9)-9, Q&A-2 using the Participant's age as of
the Participant's birthday in the "distribution calendar year"; or
(B) if the Participant's sole "designated Beneficiary" for the "distribution
calendar year" is the Participant's spouse and the spouse is more than 10
years younger than the Participant, the quotient obtained by dividing the
"Participant's account balance" by the distribution period in the Joint and
Last Survivor Table set forth in Treasury Regulation Section 1.401(a)(9)
9, Q&A-3 using the Participant's and spouse's attained ages as of the
Participant's and spouse's birthdays in the "distribution calendar year".
(ii) Lifetime Required Minimum Distributions Continue Through Year of
Participant's Death. Required minimum distributions will be detennined under
this paragraph (c) beginning with the first "distribution calendar year" and up to
and including the "distribution calendar year" that includes the Participant's date
of death.
(d) Required Minimum Distributions After Participant's Death.
For purposes of this Section 6.6(d), the Participant's and Beneficiary's "life expectancy"
detennination will use the Single Life Table set forth in Treasury Regulation Section
1.401(a)(9)-9, Q&A-1.
(i) Death On or After Date Distributions Begin.
(A) Participant Survived by Designated Beneficiary.
If the Participant dies on or after the date distributions begin and there is a
"designated Beneficiary" , the minimum amount that will be distributed for
each "distribution calendar year" after the year of the Participant's death is
the quotient obtained by dividing the "Participant's account balance" by
the longer of the remaining "life expectancy" of the Participant or the
remaining "life expectancy" of the Participant's "designated Beneficiary",
detennined as follows:
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(1) The Participant's remaining "life expectancy" is calculated using
the age of the Participant in the year of death, reduced by one for
each subsequent year.
(2) If the Participant's surviving spouse is the Participant's sole
"designated Beneficiary", the remaining "life expectancy" of the
surviving spouse is calculated for each "distribution calendar year"
after the year of the Participant's death using the surviving spouse's
age as of the spouse's birthday in that year. For "distribution
calendar years" after the year of the surviving spouse's death, the
remaining "life expectancy" of the surviving spouse is calculated
using the age of the surviving spouse as of the spouse's birthday in
the calendar year of the spouse's death, reduced by one for each
subsequent calendar year.
(3) If the Participant's surviving spouse is not the Participant's sole
"designated Beneficiary" (Le., multiple beneficiaries), the
"designated Beneficiary'S" remaining "life expectancy" is
calculated using the age of the oldest Beneficiary in the year
following the year of the Participant's death, reduced by one for
each subsequent year.
(4) If the Participant's sole "designated beneficiary" is not the
Participant's spouse, the "designated Beneficiary'S" remaining "life
expectancy" is calculated using the age of the Beneficiary in the
year following the year of the Participant's death, reduced by one
for each subsequent year.
(B) No Designated Beneficiary.
If the Participant dies on or after the date distributions begin and there is
no "designated Beneficiary" as of September 30 of the year after the year
of the Participant's death, the minimum amount that will be distributed for
each "distribution calendar year" after the year of the Participant's death is
the quotient obtained by dividing the "Participant's account balance" by
the Participant's remaining "life expectancy" calculated using the age of
the Participant in the year of death, reduced by one for each subsequent
year.
(ii) Death Before Date Distributions Begin.
(A) Participant Survived by Designated Beneficiary.
Except as provided in this Section, if the Participant dies before the date
distributions begin and there is a "designated Beneficiary", the minimum
amount that will be distributed for each "distribution calendar year" after
the year of the Participant's death is the quotient obtained by dividing the
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"Participant's account balance" by the remaining "life expectancy" of the
Participant's "designated Beneficiary", determined as follows:
(1) If the Participant's surviving spouse is the Participant's sole
"designated Beneficiary", the remaining "life expectancy" of the
surviving spouse is calculated for each "distribution calendar year"
after the year of the Participant's death using the surviving spouse's
age as of the spouse's birthday in that year.
(2) If the Participant's surviving spouse is not the Participant's sole
"designated Beneficiary" (i.e., multiple beneficiaries), the
"designated Beneficiary'S" remaining "life expectancy" is
calculated using the age of the oldest Beneficiary in the year
following the year of the Participant's death, reduced by one for
each subsequent year.
(3) If the Participant's sole "designated beneficiary" is not the
Participant's spouse, the "designated Beneficiary's" remaining "life
expectancy" is calculated using the age of the Beneficiary in the
year following the year of the Participant's death, reduced by one
for each subsequent year.
(B) No Designated Beneficiary.
If the Participant dies before the date distributions begin and there is no
"designated Beneficiary" as of September 30 of the year following the
year of the Participant's death, distribution of the Participant's entire
interest will be distributed by December 31 of the calendar year containing
the fifth anniversary of the Participant's death.
(C) Death of Surviving Spouse Before Distributions to Surviving Spouse Are
Required to Begin.
If the Participant dies before the date distributions begin, the Participant's
surviving spouse is the Participant's sole "designated Beneficiary", and the
surviving spouse dies before distributions are required to begin to the
surviving spouse under subsection (b)(ii)(A), this subparagraph (d)(ii) will
apply as if the surviving spouse were the Participant.
(e) Definitions.
(i) A Participant's "required beginning date" is April 1 of the year that follows the
later of (1) the calendar year the Participant attains age 70 Y2 or (2) retires due to
Severance from Employment. If the Participant postpones the required
distribution due in calendar year he or she attains age 70 Y2 or severs employment,
to the "required beginning date", the second required minimum distribution must
be taken by the end of that year.
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(ii) Participant's IIdesignated Beneficiary" means the individual who is designated as
the Beneficiary under Section 8.1 and is the designated Beneficiary under Code
Section 401 (a)(9) and Treasury Regulation Section 1.401(a)(9)-4.
(iii) A "distribution calendar year" means a calendar year for which a minimum
distribution is required. For distributions beginning before the Participant's death,
the first "distribution calendar year" is the calendar year the Participant attains age
70 ~or retires, if later. For distributions beginning after the Participant's death,
the first "distribution calendar year" is the calendar year in which distributions are
required to begin under subparagraph (b )(ii).
The required minimum distribution for the Participant's first "distribution calendar
year" will be made on or before the Participant's "required beginning date". The
required minimum distribution for other "distribution calendar years", including
the required minimum distribution for the "distribution calendar year" in which
the Participant's "required beginning date" occurs, will be made on or before
December 31 of that "distribution calendar year".
(iv) A married Participant's "life expectancy", whose spouse is the sole Beneficiary
and is more than 10 years younger than the Participant, means the Participant's
and spouse Beneficiary's life expectancy as computed by use of the Joint and Last
Survivor Life Table under Treasury Regulation Section 1.401(a)(9)-9, Q&A 3.
All other Participants will have his or her life expectancy computed by use of the
Uniform Lifetime Table under Treasury Regulation Section 1.401(a)(9)-9, Q&A
2. A deceased Participant's or Beneficiary's "life expectancy" means his or her
life expectancy as computed by use of the Single Life Table under Treasury
Regulation Section 1.401 (a)(9)-9, Q&A 1.
(v) A "Participant's account balance" means the Account Balance as of the last
valuation date in the calendar year immediately preceding the "distribution
calendar year" (valuation calendar year) increased by the amount of any
contributions made and allocated or forfeitures allocated to the Account Balance
as of dates in the valuation calendar year after the valuation date and decreased by
distributions made in the valuation calendar year after the valuation date. The
Account Balance for the valuation calendar year includes any amounts rolled over
or transferred to the Plan either in the valuation calendar year or in the
"distribution calendar year" if distributed or transferred in the valuation calendar
year.
(f) Special Provision Applicable to 2009 Required Minimum Distributions.
A Participant who would otherwise be required to receive a minimum distribution from
the Plan in accordance with Code Section 401 (a)(9) for the 2009 "distribution calendar
year" may elect not to receive any such distribution that is payable with respect to the
2009 "distribution calendar year",
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Notwithstanding the provisions of Section 6.9(b )(iii), the Administrator may permit a
Participant who receives a minimum distribution from the Plan for the 2009 "distribution
calendar year" to make a direct rollover of such distribution to an "eligible retirement
plan" in accordance with the provisions of Section 6.9.
The Administrator may also permit a Participant or former Participant who has received a
minimum distribution for the 2009 "distribution calendar year" to roll over such
distribution back into the Plan, provided the requirements of Code Section 402( c), as
modified by Notice 2009-82, extending the 60-day rollover deadline, and the
requirements of Section 7.1 are otherwise satisfied. If the distribution received by the
Participant included amounts in addition to the minimum required under Code Section
401 (a)(9), the Administrator may allow the Participant to include a portion or all of the
amount that was not a minimum distribution in the Rollover Contribution made to the
Plan in accordance with this paragraph.
The provisions of this Section 6.6(f) are effective for minimum payments made for the
2009 "distribution calendar year" and do not inel ude any minimum payment that is made
in 2009, but is attributable to a different year (i.e., the participant reached his required
beginning date in 2008, but payment of the 2008 minimum is not made until 2009).
6.7 Payments to Minors and Incompetents
If a Participant or Beneficiary entitled to receive any benefits hereunder is a minor or is adjudged
to be legally incapable of giving valid receipt and discharge for such benefits, or is deemed so by
the Administrator, benefits will be paid to such person as the Administrator or a court of
competent jurisdiction may designate for the benefit of such Participant or Beneficiary. Such
payments shall be considered a payment to such Participant or Beneficiary and shall, to the
extent made, be deemed a complete discharge of any liability for such payments under the Plan.
6.8 Procedure When Distributee Cannot Be Located
The Administrator shall make all reasonable attempts to determine the identity and address of a
Participant or a Participant's Beneficiary entitled to benefits under the Plan. For this purpose, a
reasonable attempt means (a) the mailing by certified mail of a notice to the last known address
shown in the Administrator's records; (b) use of the Internal Revenue Service letter forwarding
program under IRS Revenue Procedure 94-22; (c) use of a commercial locator service, the
internet or other general search method; (d) use of the Social Security Administration search
program; or ( e) use such other methods as the Administrator believes prudent.
If the Participant or Beneficiary has not responded within 6 months, the Plan shall continue to
hold the benefits due such person until, in the Administrator's discretion, the Plan is required to
take other action under applicable law.
Notwithstanding the foregoing, if the Administrator is unable to locate a person entitled to
benefits hereunder after applying the search methods set forth above, then the Administrator, in
its sole discretion, may pay an amount that is immediately distributable to such person in a direct
rollover to an individual retirement plan designated by the Administrator.
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For purposes of this paragraph, if the Participant is not deceased, a "primary
Beneficiary" shall be limited to a primary Beneficiary under the Plan, which is an
individual who is named as a Beneficiary pursuant to Section 8.1 and has an
unconditional right to all or a portion of the Participant's Account Balance upon
the death of the Participant, and which shall not include a contingent beneficiary.
Additionally, dependent shall be limited to the definition under Code Section
152(a), and, for taxable years beginning on or after January 1,2005, without
regard to Code Sections 152(b)(1), (b)(2) and (d)(I)(B).
(ii) Unforeseeable emergency distribution standard. A distribution on account of
unforeseeable emergency may not be made to the extent that such emergency is or
may be relieved through reimbursement or compensation from insurance or
otherwise; by liquidation of the Participant's assets, to the extent the liquidation of
such assets would not itself cause severe financial hardship; or by cessation of
deferrals under the Plan if the cessation of deferrals would alleviate the financial
need.
(iii) Distribution necessary to satisfy emergency need. Distributions because of an
unforeseeable emergency may not exceed the amount reasonably necessary to
satisfy the emergency need (which may include any amounts necessary to pay any
federal, State, or local income taxes or penalties reasonably anticipated to result
from the distribution).
(b) De minimis Account Balance Distributions. A Participant before Severance of
Employment may request a distribution of his or her total Account Balance (excluding
the rollover contribution separate account), which shall be paid in a lump sum payment as
soon as practical following the direction if (i) the total Account Balance does not exceed
$5,000 (or the dollar limit under Code Section 411(a)(II), if greater), (ii) the Participant
has not previously received a distribution of their total Account Balance payable to the
Participant under this Section 6.1 O(b), and (iii) no Annual Deferral has been made with
respect to the Participant during the two-year period ending immediately before the date
of the distribution.
The Administrator may direct payments under the tenns of this Section 6.1 O(b) if the
Participant's total Account Balance (excluding the rollover contribution separate account)
is $1,000 or less, then the Administrator may pay the distribution in a lump sum payment,
if the Account Balance is greater than $1,000 but less than $5,000 (or the dollar limit
under Code Section 411 (a)(11), if greater), then the Administrator may pay the
distribution in a direct rollover to an individual retirement plan designated by the
Administrator, unless the Participant affinnatively elects distribution in a lump sum
payment or through a direct rollover to an "eligible retirement plan" defined under
Section 6.9(b) specified by the Participant.
(c) Rollover Account Distributions. If a Participant has a separate account attributable to
rollover contributions under the Plan, the Participant before Severance of Employment
may at any time elect to receive an inservice distribution of all or any portion of the
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amount held in the rollover separate account. Any designated Roth contributions rolled
over to the Plan are treated as Roth Contributions for Plan purposes and are not eligible
for inservice withdrawal under this Section 6.1 O(c).
(d) Age 70 ~ Distributions. Prior to Severance from Employment, a Participant may
withdraw all or a portion of his or her Account Balance on or after first day of the
calendar year in which the Participant shall attain age 70-1/2.
(e) Qualified Military Service Deemed Severance Distributions. Notwithstanding any other
provision of the Plan to the contrary, a Participant before Severance of Employment who
is a absent from employment because of service with the uniformed services (as
described in United Stated Code, Title 38, Chapter 43) for more than 30 days shall be
treated as ifhe had incurred a severance from employment for purposes of receiving a
distribution. A Participant who is deemed to have incurred a severance from employment
hereunder may elect to receive a withdrawal from his or her Annual Deferrals.
If a participant receives a distribution in accordance with this Section 6.1 O(e) and would
not otherwise be entitled to receive a distribution under the Plan other than this section,
his or her Annual Deferrals shall be suspended for at least 6 months after receipt of the
withdrawal. However, if the distribution is also a "qualified reservist distribution", the
suspension shall not apply. For purposes of this Section 6.1 O(e), a "qualified reservist
distribution" means a distribution to a reservist or national guardsman who is ordered or
called to active duty after September II, 2001, either (i) for an indefinite period or (ii) for
a period longer than 179 days, provided such distribution is made during the period
beginning on the date the Participant is ordered or called to active duty and ending on the
date the Participant's active duty period closes.
(t) Qualified Military Reservist Distributions. Notwithstanding any other provision of the
Plan to the contrary, a Participant who is a member of a reserve component (as defined in
Section 101 of Title 37 of the United States Code) who is ordered or called to active duty
for a period in excess of 179 days, or for an indefinite period, may elect to receive a
withdrawal of all or any portion of his or her Annual Deferrals. Any distribution made to
a Participant pursuant to this Section 6.1 O(t) must be made during the period beginning
on the date the Participant is ordered or called to active duty and ending on the close of
his active duty period.
6.11 Qualified Distributions for Retired Public Safety Officers
A Participant who is an "eligible retired public safety officer" may elect to have qualified health
insurance premiums deducted from amounts to be distributed to the Participant from the Plan,
and to have such amounts paid directly to the insurer or group health plan, subject to the
provisions of this Section 6.11. "Qualified health insurance premiums" include premiums for
accident and health insurance (including under a self-insured plan) or qualified long-term care
insurance contracts for the Participant and the Participant's spouse and dependents. It is intended
that, pursuant to Code Section 402(1), the distribution shall be excluded from the Participant's
gross income to the extent that the aggregate amount of the distributions does not exceed the
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amount used to pay the qualified health insurance premiums of the Participant and the
Participant's spouse and dependents.
(a) A Participant shall qualify as an "eligible retired public safety officer" for purposes of
this Section 6.11 only if the Participant is an individual who separated from service,
either by reason of disability (as determined by the Administrator) or after attainment of
normal retirement age, as a public safety officer with the Employer. Consequently, a
public safety officer who retires before the attainment of normal retirement age is not an
eligible retired public safety officer unless the public safety officer retires by reason of
disability (as determined by the Administrator).
(b) For purposes of this Section 6.11, the term "public safety officer" means an individual
serving the Employer in an official capacity, with or without compensation, as a law
enforcement officer, a firefighter, a chaplain, or as a member of a rescue squad or
ambulance crew.
(c) In order to avoid unintended taxation, the aggregate amount that a Participant elects to
have directly distributed to an insurer or group health plan pursuant to this Section 6.11
for any calendar year shall be limited to $3,000. Moreover, for purposes of applying this
$3,000 limitation, distributions with respect to the Participant that are used to pay for
qualified health insurance premiums from all qualified retirement plans of the Employer
shall be aggregated.
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SECTION VII
ROLLOVERS AND PLAN TRANSFERS
7.1 Eligible Rollover Contributions to the Plan
(a) A Participant who is an Employee or a Participant who has separated from service and
has an Account Balance and who is entitled to receive an eligible rollover distribution
from another "eligible retirement plan", as defined in 6.9(b) excluding the direct rollover
of after-tax contributions, may request to have all or a portion of the eligible rollover
distribution paid to the Plan. The Administrator may require such documentation from
the distributing plan as it deems necessary to effectuate the rollover in accordance with
Code Section 402 and to confirm that such plan is an "eligible retirement plan" within the
meaning of Code Section 402( c )(8)(B).
(b) If an Employee makes a rollover contribution to the Plan of amounts that have previously
been distributed to him or her, the Employee must deliver to the Administrator the cash
that constitutes his or her rollover contribution within 60 days of receipt of the
distribution from the distributing "eligible retirement plan". Such delivery must be made
in the manner prescribed by the Administrator.
(c) The Plan shall establish and maintain for the Participant a separate account for any
eligible rollover distribution paid to the Plan from any "eligible retirement plan" that is an
eligible governmental plan under Code Section 457(b). In addition, the Plan shall
establish and maintain for the Participant a separate account for any eligible rollover
distribution paid to the Plan from any "eligible retirement plan" that is not an eligible
governmental plan under Code Section 457(b).
(d) To the extent that the Plan accepts rollover contributions attributable to Roth
Contributions, the Administrator shall account for such contributions separately from
other rollover contributions. In administering rollover contributions attributable to Roth
Contributions, the Administrator shall be entitled to rely on a statement from the
distributing plan's administrator identifying (i) the Participant's basis in the rolled over
amounts and (ii) the date on which the Participant's 5-taxable-year period of participation
(as required under Code Section 402A(d)(2) for a qualified distribution of Roth
Contributions) started under the distributing plan. If the 5-taxable-year period of
participation under the distributing plan would end sooner than the Participant's 5
taxable-year period of participation under the Plan, the 5-taxable-year period of
participation applicable under the distributing plan shall continue to apply with respect to
the Roth Contributions included in the rollover contribution. Roth Contributions that are
rolled over to the Plan shall be subject to the provisions of the Plan applicable to Roth
Contributions rather than the provisions of the Plan applicable to rollover contributions.
7.2 Plan-to-Plan Transfers to the Plan
At the direction of the Employer, the Administrator may permit Participants or Beneficiaries who
are participants or beneficiaries in another eligible governmental plan under Code Section 457(b)
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to transfer assets to the Plan as provided in this Section 7.2. Such a transfer is pennitted only if
the other plan provides for the direct transfer of each Participant's or Beneficiary's interest
therein to the Plan. The Administrator may require in its sole discretion that the transfer be in
cash or other property acceptable to the Administrator. The Administrator may require such
documentation from the other plan as it deems necessary to effectuate the transfer in accordance
with Code Section 457(e)(1O) and Treasury Regulation Section 1.457-1 O(b) and to conflnn that
the other plan is an eligible governmental plan as defined in Treasury Regulation Section 1.457
2(f). The amount so transferred shall be credited to the Participant's Account Balance and shall
be held, accounted for, administered and otherwise treated in the same manner as an Annual
Deferral by the Participant under the Plan, except that the transferred amount shall not be
considered an Annual Deferral under the Plan in detennining the maximum deferral under
Section III.
7.3 Plan-to-Plan Transfers from the Plan
(a) At the direction of the Employer, the Administrator may pennit Participants or
Beneficiaries to elect to have all or any portion of his or her Account Balance transferred
to another eligible governmental plan within the meaning of Treasury Regulatory Section
1.457-2(f), if the other eligible governmental plan provides for the receipt of transfers, the
Participant or Beneficiary whose amounts deferred are being transferred will have an
amount deferred immediately after the transfer at least equal to the amount deferred with
respect to that Participant or Beneficiary immediately before the transfer, and the
conditions of subparagraph (i), (ii), or (iii) are met.
(i) A transfer from the Plan to another eligible governmental plan is pennitted in the
case of a transfer for a Participant if the Participant has had a Severance from
Employment with the Employer and is perfonning services for the entity
maintaining the other eligible governmental plan.
(ii) A transfer from the Plan to another eligible governmental plan is pennitted if:
(A) The transfer is to another eligible governmental plan within the same State
as the Plan;
(B) All the assets held by the Plan are transferred; and
(C) A Participant or Beneficiary whose amounts deferred are being transferred
is not eligible for additional annual deferrals in the other eligible
governmental plan unless he or she is perfonning services for the entity
maintaining the other eligible governmental plan.
(iii) A transfer from the Plan to another eligible governmental plan of the Employer is
pennitted if:
(A) The transfer is to another eligible governmental plan of the Employer
(and, for this purpose, an employer is not treated as the Employer if the
Participant's compensation is paid by a different entity); and
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(B) A Participant or Beneficiary whose deferred amounts are being transferred
is not eligible for additional annual deferrals in the other eligible
governmental plan unless he or she is perfonning services for the entity
maintaining the other eligible governmental plan.
(b) Upon the transfer of assets under this Section 7.3, the Plan's liability to pay benefits to the
Participant or Beneficiary under this Plan shall be discharged to the extent of the amount
so transferred for the Participant or Beneficiary. The Administrator may require such
documentation from the receiving plan as it deems appropriate or necessary to comply
with this Section (for example, to confinn that the receiving plan is an eligible
governmental plan under paragraph (a) of this Section 7.3, and to assure that the transfer
is pennitted under the receiving plan) or to effectuate the transfer pursuant to Treasury
Regulation Section 1.457-l0(b).
7.4 Permissive Service Credit Transfers
(a) If a Participant is also a participant in a tax-qualified defined benefit governmental plan
(as defined in Code Section 4l4(d» that provides for the acceptance of plan-to-plan
transfers with respect to the Participant, then the Participant may elect to have any
portion of the Participant's Account Balance transferred to the defined benefit
governmental plan. A transfer under this Section 7.4(a) may be made before the
Participant has had a Severance from Employment and without regard to whether the
defined benefit governmental plan is maintained by the Employer. The distribution rules
applicable to the defined benefit governmental plan to which any amounts are transferred
under this Section 7.4 shall apply to the transferred amounts and any benefits attributable
to the transferred amounts.
(b) A transfer may be made under Section 7.4(a) only if the transfer is either for the purchase
of pennissive service credit (as defined in Code Section 4l5(n)(3 )(A» under the
receiving defined benefit governmental plan, including service credit for periods for
which there is no perfonnance of services, service credited in order to provide an
increased benefit for service credit which a participant is receiving under the plan, and
service (including parental, medical, sabbatical, and similar leave) as an employee (other
than as an employee described in Code Section 41 5 (n)(3)(C)(i» of an educational
organization described in Code Section l70(b)(1)(A)(ii) which is a public, private, or
sectarian school which provides elementary or secondary education (through grade 12) or
a comparable level of education, as detennined under the applicable law of the
jurisdiction in which the service was perfonned, without application of the limitations of
Code Section 4l5(n)(3)(B) in detennining whether the transfer is for the purchase of
pennissive service credit, or a repayment to which Code Section 415 does not apply by
reason of Code Section 415(k)(3).
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SECTION VIII
BENEFICIARY
8.1 Designation
A Participant has the right, by written notice filed with the Administrator, to designate one or
more beneficiaries to receive any benefits payable under the Plan in the event of the Participant's
death prior to the complete distribution of benefits. The Participant accepts and acknowledges
that he or she has the burden for executing and filing, with the Administrator, a proper
beneficiary designation form.
The form for this purpose shall be provided by the Administrator. The form is not valid until it is
signed, filed with the Administrator by the Participant, and accepted by the Administrator. Upon
the Participant filing the form and acceptance by the Administrator, the form revokes all
beneficiary designations filed prior to that date by the Participant.
lfno such designation is in effect upon the Participant's death, or ifno designated Beneficiary
survives the Participant, the Beneficiary shall be the Participant's estate.
t
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GN -109805
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SECTION IX
ADMINISTRATION AND ACCOUNTING
9.1 Administrator
The Administrator shall have the responsibility and authority to control the operation and
administration of the Plan in accordance with the terms of the Plan, the Code and regulations
thereunder, and any State law as applicable.
The Administrator may contract with a financially responsible independent contractor to
administer and coordinate the Plan under the direction of the Administrator. The Administrator
shall have the right to designate a plan coordinator or other party of its choice to perform such
services under this agreement as may be mutually agreed to between the Administrator and the
plan coordinator or other party. Notwithstanding any other provisions to the contrary, the
Administrator agrees that it shall be solely responsible to the Employer for any and all services
performed by a plan coordinator, subcontractor, assignee, or designee under this agreement.
The Administrator has full and complete discretionary authority to determine all questions of
Plan interpretation, policy, participation, or benefit eligibility in a manner consistent with the
Plan's documents, such determinations shall be conclusive and binding on all persons except as
otherwise provided by law.
9.2 Administrative Costs
All reasonable expenses of administration may be paid out of the Plan assets unless paid (or
reimbursed) by the Employer. Such expenses shall include any expenses incident to the
functioning of the Administrator, or any person or persons retained or appointed by any named
fiduciary incident to the exercise of his or her duties under the Plan, including, but not limited to,
fees of accountants, counsel, investment managers, agents (including nonfiduciary agents)
appointed for the purpose of assisting the Administrator in carrying out the instructions of
Participants as to the directed investment of his or her accounts and other specialists and his or
her agents, and other costs of administering the Plan. In addition, unless specifically prohibited
under statute, regulation or other guidance of general applicability, the Administrator may charge
to the Account Balance of an individual a reasonable charge to offset the cost of making a
distribution to the Participant, Beneficiary, or Alternate Payee. If liquid assets of the Plan are
insufficient to cover the fees of the Administrator, then Plan assets shall be liquidated to the
extent necessary for such fees. In the event any part of the Plan assets becomes subject to tax, all
taxes incurred will be paid from the Plan assets. Until paid, the expenses shall constitute a
liability of the trust fund described in Section 11.1.
9.3 Paperless Administration
The Administrator may use telephonic or electronic media to satisfy any notice requirements
required by this Plan, to the extent permissible under regulations (or other generally applicable
guidance). In addition, a Participant's consent to immediate distribution may be provided through
telephonic or electronic means, to the extent permissible under regulations (or other generally
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applicable guidance). The Administrator also may use telephonic or electronic media to conduct
plan transactions such as enrolling participants, making (and changing) salary reduction
elections, electing (and changing) investment allocations, and other transactions, to the extent
permissible under regulations (or other generally applicable guidance).
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SECTION X
AMENDMENTS
10.1 Amendment
The Employer may at any time either prospectively or retroactively amend the Plan by notifying
Participants of such action. The Employer shall not have the right to reduce or affect the value of
any Participant's Account Balance or any rights accrued under the Plan prior to amendment.
10.2 Conformation
The Employer shall amend and interpret the Plan to the extent necessary to conform to the
requirements of Code Section 457 and any other applicable law, regulation or ruling, including
amendments that are retroactive. In the event the Plan is deemed by the Internal Revenue Code
to be administered in a manner inconsistent with Code Section 457, the Employer shall correct
such inconsistency within the period provided in Code Section 457(b).
10.3 Plan Termination
In the event of the termination of the Plan, all Account Balances shall be disposed to or for the
benefit of each Participant or Beneficiary in accordance with the provisions of Section VI or
Section VII as soon as reasonably practicable following the Plan's termination. The Employer
shall not have the right to reduce or affect the value of any Participant's account or any rights
accrued under the Plan prior to termination of the Plan. The Participant's or Beneficiary's written
consent to the commencement of distribution shall not be required regardless of the value of his
or her Account Balance.
I
I
f
i
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SECTION XI
TRUST FUND
11.1 Trust Fund
All amounts in a Participant's or Beneficiary's Account Balance, all property and rights
purchased with such amounts, and all income attributable to such amounts, property, or rights
shall be held and invested in the Trust Fund in accordance with this Plan. The Trust Fund, and
any sub trust established under the Plan, shall be established pursuant to a written agreement that
constitutes a valid trust, custodial agreement, annuity contract, or similar agreement under the
laws of the State. All investments, amounts, property, and rights held under the Trust Fund shall
be held in trust for the exclusive benefit of Participants and their Beneficiaries and defraying
reasonable expenses of the Plan and of the Trust Fund. Prior to the satisfaction of all liabilities
with respect to Participants and their Beneficiaries, no part of the assets and income of the Trust
Fund may be used for, or diverted to, for purposes other than for the exclusive benefit of
Participants and their Beneficiaries. The Employer has no beneficial interest in the Trust Fund
and no part of the Trust Fund shall ever revert to the Employer, directly or indirectly, provided,
however, that a contribution or any portion thereof made by the Employer through a mistake of
fact under Section 12.4 shall upon written request of the Employer, reduced by losses attributable
thereto, shall be returned to the Employer.
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SECTION XII
MISCELLANEOUS
12.1 Non-Assignability
Except as provided in Sections 12.2 and 12.3, no benefit under the Plan at any time shall be
subject in any manner to anticipation, alienation, assignment (either at law or in equity),
encumbrance, garnishment, levy, execution, or other legal or equitable process; and no person
shall have power in any manner to anticipate, transfer, assign (either law or in equity), alienate or
subject to attachment, garnishment, levy, execution, or other legal or equitable process, or in any
way encumber his or her benefits under the Plan, or any part thereof, and any attempt to do so
shall be void except to such extent as may be required by law.
12.2 Domestic Relation Orders
The Employer shall establish reasonable procedures to determine the status of domestic relations
orders and to administer distributions under domestic relations orders which are deemed to be
qualified orders. Such procedures shall be in writing and shall comply with the provisions of
Code Section 414(P) and regulations issued thereunder.
Notwithstanding Section 12.1, the Administrator may affect a Participant's Account Balance for
a "qualified domestic relations order" as defined in Code Section 414(P), and those other
domestic relations orders permitted to be so treated by the Administrator under the provisions of
the Retirement Equity Act of 1984. The amount of the Participant's Account Balance shall be
paid in the manner and to the person or persons so directed in the qualified domestic relations
order. Such payment shall be made without regard to whether the Participant is eligible for a
distribution of benefits under the Plan.
12.3 IRS Levy
Notwithstanding Section 12.1, the Administrator may pay from a Participant's or Beneficiary'S
Account Balance the amount that the Administrator finds is lawfully demanded under a levy
issued by the Internal Revenue Service to the Plan with respect to that Participant or Beneficiary
or is sought to be collected by the United States Government under a judgment resulting from an
unpaid tax assessment against the Participant or Beneficiary.
12.4 Mistaken Contributions
Notwithstanding any other provision of the Plan or the Trust Fund to the contrary, in the event
any contribution of an Employer is made under a mistake offact (and not a Plan operational
error), such contribution may be returned to the Employer within one year after the payment of
the contribution. Earnings attributable to the excess contribution may not be returned to the
Employer, but losses attributable thereto must reduce the amount to be so returned.
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12.5 Employment
Neither the establislunent of the Plan nor any modification thereof, nor the establislunent of any
account, nor the payment of any benefits, shall be construed as giving to any Participant or other
person any legal or equitable right against the Employer except as herein provided; and, in no
event, shall the terms or employment of any Employee be modified or in any way affected
hereby.
12.6 Successors and Assigns
The Plan shall be binding upon and shall inure to the benefit of the Employer, its successors and
assigns, all Participants and Beneficiaries and their heirs and legal representatives.
12.7 Written Notice
Any notice or other communication required or permitted under the Plan shall be in writing, and
if directed to the Administrator shall be sent to the designated office of the Administrator, and, if
directed to a Participant or to a Beneficiary, shall be sent to such Participant or Beneficiary at his
or her last known address as it appears on the Administrator's record. To the extent permitted by
law, regulation or other guidance from an appropriate regulatory agency, the Administrator,
Employer or any other party may provide any notice or disclosure, obtain any authorization or
consent, or satisfy any other obligation under the Plan through the use of any other medium
acceptable to the Administrator. Such other medium may include, but is not necessarily limited
to, electronic or telephonic medium. In addition, any communication or disclosure to or from
Participants or Beneficiaries that is required under the terms of the Plan to be made in writing
may be provided in any other medium (electronic, telephonic, or otherwise) that is acceptable to
the Administrator and permitted under applicable law.
12.8 Total Agreement
This Plan and Participant deferral election, and any subsequently adopted Plan amendment
thereof, shall constitute the total agreement or contract between the Employer and the Participant
regarding the Plan. No oral statement regarding the Plan may be relied upon by the Participant.
12.9 Gender
As used herein the masculine shall include the neuter and the feminine where appropriate.
12.10 Controlling Law
This Plan is created and shall be construed, administered and interpreted in accordance with
Code Section 457 and the regulations thereunder, and under laws of the State as the same shall
be at the time any dispute or issue is raised. If any portion of this Plan is held illegal, invalid or
unenforceable, the legality, validity and enforceability of the remainder shall be unaffected.
38
GN ·109805 Specimen 457(b) Plan Document
GPLANLVL CORRSPND Deferred Compensation Plan
Ver 102011
IN WITNESS WHEREOF, the Employer has executed this Plan document this ___day
SEAL
Attest:
Deschutes County
By ______________________________
Title,_________________
Title (Witness)
39
ON -109805 Specimen 457(b) Plan Document
OPLANLVL-CORRSPND Deferred Compensation Plan
Ver 102011
4S7(b) PLAN DOCUMENT
CERTIFICATlON
This form must be submitted to The Hartford along with your signed Specimen document.
Employer Name: Deschutes County
Plan Name: Deschutes County Deferred Compensation Plan
Effective Date of Plan: February 1,2012 I Hartford Group Number: 109805
Please select one of the following below:
~I, the undersigned employer representative, certify that the employer has adopted The
Hartford's specimen 457(b) Plan Document without any modifications and have provided
The Hartford with a copy of the adopted plan document.
0 I, the undersigned employer representative, certify that the employer has adopted The
Hartford's specimen 457(b) Plan Document with modifications and have provided The
Hartford with a copy of the adopted document. I understand that the modifications will need
to be approved by The Hartford to ensure that they conform to our Contract and
Administrative Services Agreement with The Hartford, and their record keeping system and
product. The provisions we have modified are as follows:
Plan Selections Modifications
Name of Authorized Signer: (please print)
Signature: Date:
ON -109805
OPLANL VL CORRSPND