HomeMy WebLinkAboutRes 023 - Transfer Appropr - County ProjectsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 28, 2012
Please see directions for completing this document on the next page.
DATE: March 19, 2012
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-023, transfer of appropriation within the General
County Projects Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-023. Expenditures for the General County Projects Fund will be in
excess of what was originally budgeted in the Materials & Services category due to the planning and
design phase of the Sisters Health Clinic project, the Underground Injection Control project being
classified as capital instead of Materials & Service, roof repairs at the Bethlehem Inn and the Teen
Health Clinic, repairs to the floor in the Annex building, and conversion of the electronic access system
due to security considerations. Additional Materials & Service appropriation will be transferred from
Contingency.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Materials & Service for $176,000 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-023.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Susan Ross, Property & Facilities 383-6713
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2011-2012 RESOLUTION NO. 2012-023
*
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 142-0800-501.97-01 Deschutes County General County
Projects, Contingency $ 176,000
TO: 142-0800-419.33-15 Deschutes County General County
Projects, Architect/Design $ 40,000
TO: 142-0800-419.33-55 Deschutes County General County
Projects, Engineering $ 20,000
TO: 142-0800-419.43-20 Deschutes County General County
Projects, Building/Grounds R&M $ 100,000
TO: 142-0800-419.66-60 Deschutes County General County
Projects, Minor Office Furniture & Fixtures $ 16,000
PAGE I OF 2·REsOLLTION NO. 2012·023 (3/28/12)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of March, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF2·RESOLUTION NO. 2012-023 (3/28/12)
Deschutes County
Appropriation Transfer Request
I
Line Number Category Description
Current
(Pers, M&S, Cap Out, (Element"Object, e.g. Time Mgmt, Budgeted Revised
Item (HTE 14 digit code) Contingency) Temp Help, Computer Hardware) Amount To (From) Budget
1 142"0800~19.33"15 Materials & Services Architect/Design 10,000 40,000 50,000
2 142"0800~19.33-55 Materials & Services Engineering 5,000 20,000 25,000
3 142-0800~19.66-60 Materials & Services Minor Office Furniture & Fixtures -16,000 16,000
4 142-0800~19.43-20 Materials & Services Bldg Maint & Repair 260,000 100,000 360,000
5 142-0800-501.97-01 Contingency Contingency 3,033,207 (176,000) 2,857,207
___ TOTAL _________~ _~ ______________________~ __~ __ ~,308,207 __ ----=-_ 3,!08,~07
A transfer of appropriation is required for the following reason and will be used for the following purpose:
There are numerous reasons for the need for additional appropriation. 1) Until a fund with appropriation is established for the
Sisters Health Clinic project, all payments are being made out of this fund for now. 2) The UIC work that was budgeted as capital
is in fact being expended as materials & services. 3) The Bethlehem Inn required some roof repairs that were an
imminent threat. 4) The Teen Health Clinic downtown needed roof repairs that could not wait. 5) What started out
as a carpet replacement project at the Annex building turned into a complete floor removal and repouring of the gypcrete
product. 6) Because of security considerations, we moved up the conversion of the electronic access system at the Deschutes
Services Building instead of waiting until next fiscal year.
Fund:
Dept:
Requested by:
Date:
General County Projects
BOCC
Susan Ross
March 15,2012
Judi Hasse
From: Marty Wynne
Sent: Friday, March 16, 2012 2:38 PM
To: Judi Hasse
Subject: FW: Appropriation Transfer
Attachments: Appropriation Transfer Fund 142b.xls
From: Susan Ross
Sent: Friday, March 16, 2012 2:37 PM
To: Marty Wynne
Cc: lacy Nichols
Subject: Appropriation Transfer
Please see attached request for transfer of appropriation. Let me know if you have any questions .
Susan Ross I Director
Deschutes County Property & Facilities Department
a 14 NW Kearney Avenue I Bend, Oregon 97701
susan.ross@deschutes.org Tel: (541) 383·6713 I Fax: (541) 317·3168
• www.deschutes.org
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