HomeMy WebLinkAboutRes 024 - Transfer Appropr - Video Lottery FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 28, 2012
Please see directions for completing this document on the next page.
DATE: March 21, 2012
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-024, transfer of appropriation in the Video Lottery
Fund and transfer of appropriation from General Fund to the Video Lottery Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-024. The Video Lottery Fund is projected to have resources in
excess of what was estimated in the FY 2012 budget. Additional appropriation in the Materials &
Services category is required to expend such additional resources in FY 2012. Also, due to personnel
reclassification, additional Personnel appropriation is required.
FISCAL IMPLICATIONS:
A transfer of appropriation from General Fund & Video Lottery Fund Contingency to Personnel &
Materials & Service for $62,000 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-024.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department (541) 388-6559
Dave Inbody, Administration (541) 322-7697
-----
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2011-2012 RESOLUTION NO. 2012-024 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 165-0800-501.97-01 Deschutes County Video Lottery
Fund, Contingency $ 27,303
FROM: 001-4500-501.97-01 Deschutes County General Fund,
Non-Departmental, Contingency $ 34,697
TO: 165-0800-465.18-07 Deschutes County Video Lottery
Fund, Management Analyst $ 2,000
TO: 165-0800-465.59-20 Deschutes County Video Lottery
Fund, Grants S 60,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this day of March, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE I OF I-RESOLUTION NO. 2012-024(3/28112)
Deschutes County
Appropriation Transfer Request
Line Number
Project
Item (HTE 14 digit code) Code
1 165-0800-465.18-07
2 165-0800-465.59-20
3 165-0800-501-97.01
4 001-4500-501-97.01
TOTAL
Category Description
(Pers. M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help. Computer Hardware)
Personnel Management Analyst
Materials & Services Grants
Contingency Contingency
Contingency Contingency
Current
Budgeted
Amount To (From)
6,255 2,000
487,058 60,000
27,303 (27,303)
6,726,722 (34,697)
7,247,338 -
,
Revised
Budget
8,255
547,058
-
6,692,025
-
7,247,338
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The Video Lottery Fund is prOjected to have resources in excess of what was estimated in the FY 2012 budget.
Additional appropriation in the Materials & Services category is required to expend such additional resources in FY 2012.
Also, due to personnel reclassification, additional Personnel appropriation is required.
Fund:
Dept:
Requested by:
Date:
Video Lottery
BOCC
Dave Inbody
March 21,2012
Judi Hasse
From: David Inbody
Sent: Wednesday, March 21, 2012 2:25 PM
To: Marty Wynne
Cc: Judi Hasse; Jeanine Faria
Subject: FW: Fund 165
Attachments: Appropriation Transfer Fund 165.xls
I am expecting total expenses for FY 2012 in the Video Lottery Fund (165) to be about $670,000. The revenue will be
about $800,000. Let me know if you have any questions.
-----Original Message----
From: Jeanine Faria
Sent: Wednesday, March 21, 2012 10:09 AM
To: David Inbody
Subject: Fund 165
Revenues in Video Lottery are projected to exceed the amount included in the FY 2012 budget. There is only $48,362
Materials & Services appropriation remaining and the fund currently has $63,000 in working capital and is likely to
receive at least another $130,000 before year end. Also, the Personnel category is currently trending to exceed
appropriation. The Beginning Net Working Capital in FY 2013 Requested Budget is $100,000. As $63,000 + $130,000
$48,362 -$100,000 is $44,638, it appears additional appropriation is needed.
As it is unlawful to overexpend an appropriation category, it is likely that additional appropriation will be needed.
Attached is a DRAFT of a worksheet. You are in a better position than I to project the actual expenditures for the year.
So, please amend as necessary. I've highlighted the areas which require your specific review.
Then, send the worksheet to Marty, with a copy to Judi, requesting that Finance prepare a resolution to increase the
appropriation in the fund.
Jeanine
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