HomeMy WebLinkAboutRes 025 - Transfer Appropr - Fair-Expo FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 28, 2012
Please see directions for completing this document on the next page.
DATE: March 21,2012
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-025, transfer of appropriation in the Deschutes
County Fair & Expo Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-025. Appropriation for the cost of deferred maintenance on the
buildings and grounds at the Fair & Expo Center was not included in FY 2012 original budget. Many
buildings were in need of painting and carpeting and, with occupancy at less than anticipated levels,
there was an opportunity to complete these projects. Expenditures for electricity are projected to exceed
the amount budgeted. Additional Materials & Services appropriation is required.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Materials & Services for $155,000 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-025
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Dan Despotopulos, Fair & Expo Director 548-2711
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2011-2012 RESOLUTION NO. 2012-025 *
Deschutes County Budget and Directing Entries *
i
I WHEREAS, attached is an e-mail from the Fair & Expo Director requesting a transfer of
appropriations, and
! WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
I BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
I
Section 1. That the following transfers of appropriations be made:
I
FROM: 618-9600-501.97-01 Deschutes County Fair & Expo Center,
Contingency $ 155,000
I TO: 618-9600-453.43-20 Deschutes County Fair & Expo Center,
Building/Grounds Repair & Maintenance $ 80,000
TO: 618-9600-453.43-30 Deschutes County Fair & Expo Center,
Equipment Repair & Maintenance $ 25,000
TO: 618-9600-453.62-10 Deschutes County Fair & Expo Center,
Electricity $ 50,000
PAGE I OF2·RESOLUTION NO. 2012·025 (03128/12)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____~-day of March, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEB ONE, Chair
~---------------------------ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF 2-RESOLI.JTfON NO. 2012-025 (03/28/12)
Deschutes County
Appropriation Transfer Request
Line Number Category Description
Current
Item (HTE 14 digit code)
1 618-9600-453.43-20
2 618-9600-453.43-30
3 618-9600-453.62-10
4 618-9600-501.97-01
TOTAL
(Pers, M&S, Cap Out,
Contingency)
Materials & Services
Materials & Services
Materials & Services
Contingency
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Bldg/Grounds Rep & Maintenance
Equipment Repair & Maintenance
Electricity
Contingency
Budgeted
Amount
30,000
3,000
131,564
187,705
352,269
To (From)
80,000
25,000
50,000
(155,000)
-
Revised
Budget
110,000 '
28,000
181,564
32,705
352,269
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Appropriation for deferred maintenance on the buildings and grounds at the Fair & Expo Center was not included in FY 2012 original
budget. Many buildings were in need of painting and carpeting and with occupancy at less than anticipated levels, there was an
opportunity to complete these projects. Expenditures for electricity are projected to exceed the amount budgeted.
Additional Materials & Services appropriation is required.
Fund:
Dept:
Requested by:
Date:
Fair & Expo Center
Fair & Expo Center
Dan Despotopulos
March 20,2012
?filii¢)")J$(tif'i(lP',tIII!'IlIfIII"""'~!iM¥'''''''''¥1''''i\...·_%,!l!,I1I'''',\;;RI",:P "31,!,"* Ut;¢) ,J,*!'1!M!''I')!II'I'¥'hhJji/i1ii1F9W~~~~!,,''A'II$.Q,t; A'#MP"IIJ4,N.",r,,!t?,iji4),]$4i¥ ;;L;)ltI:1P_}./':l!~IIIA!'('Q ;:q:;;:g 1M 14M ta;iIl; 4 ,!P$ 'If,,..,, I ¢45!PW;;C %4# 49 ;; 4444
Judi Hasse
From: Dan Despotopulos
Sent: Wednesday, March 21, 2012 9:45 AM
To: Marty Wynne
Cc: Judi Hasse
Subject: resolution
Attachments: 20120321114800.pdf
Marty:
Attached is an approptiation transfer for fund #618. Please call if you have any questions.
Thanks,
Dan
1