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HomeMy WebLinkAbout2012-04-11 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 1 of 15 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, APRIL 11, 2012 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Erik Kropp, Interim County Administrator; Tom Anderson, Nick Lelack and Paul Blikstad, Community Development; Roger Olson, Road Department; Scott Johnson and Tom Kuhn, Health Services; Laurie Craghead, County Counsel; Capt. Tim Edwards, Sheriff’s Office; and twelve other citizens, including media representative Hillary Borrud of The Bulletin. Chair DeBone opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT Tom Kuhn of Health Services said that Aylett Wright was on the Deschutes County Public Health Advisory Board for seven years and served as Chair for much of that time. She has to move to Montana for family reasons, and will be missed. She was presented a letter of appreciation and a plaque honoring her time as a volunteer with this group. 3. Before the Board was the Reading and Signature of a Proclamation Declaring May 2, 2012 Central Oregon Volunteer Appreciation Day. Darcy Justice of Healing Reins Therapeutic Riding Center; Lin Gardner, State Department of Human Services; Woody Medeiros and Kathy Tabakman of Grandma’s House; and Mara Stephens of Healthy Beginnings came before the Board. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 2 of 15 Six youth were nominated this year, as well as twelve adults under age 55 and ten adults over age 55. The new venue is the Bend Elk’s Lodge, which can accommodate 300 guests. Darcy Justice was Volunteer of the Year for 2010. Ms. Justice stated that it was a wonderful honor to be chosen out of so many worthy volunteers. Ms. Tabakman spoke about the theme this year which is, “volunteers help others bloom”. The event is being catered, and will have 38 tables set up. There will be the COCC Jazz Combo for entertainment. Commissioner Unger read the Proclamation to the audience. Commissioner Baney said that there are more volunteers here than there are County employees. She underscored that government cannot do all the things that are important, and volunteers make a huge difference in the lives of citizens. Commissioner Unger pointed out that it is always hard to select the volunteers of the year since so many do such great work. BANEY: Move signature of the Proclamation. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 4. Before the Board was a Public Hearing, and Consideration of Signature of Resolution No. 2012-026, Adopting a Supplemental Budget for Deschutes County Fiscal Year 2011-12. Erik Kropp gave a brief overview of the item. These transfers are required to balance the budget nearing the end of the fiscal year. Chair DeBone opened the hearing at this time. Being no testimony offered, he closed the hearing. BANEY: Move signature of the Resolution. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 3 of 15 5. Before the Board was Consideration of Signature of Document No. 2012-155, Notice of Intent to Award Contract Letter for the Supplying and Hauling of Crushed, Pre-Coated Rock for Chip Seal for 2012. Roger Olson explained the item. There were only two bidders this year, and the bids were fairly close. Chair DeBone asked if the costs have been increasing. Mr. Olson said there was a big jump in 2007 and 2008, but things have leveled off recently. Commissioner Unger noted that as the chip sealing program develops and becomes more sophisticated, it should help. BANEY: Move signature of Document No. 2012-155. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 6. Before the Board was Consideration of Signature of Order No. 2012-017, Authorizing Specific Mental Health Staff to Order Persons to be Taken into Custody Pursuant to ORS 426.233. Terry Schroeder gave a brief overview of the item. This Order will update the program that allows persons to be taken into custody under certain conditions. The Crisis Assessment Team handles about 95% of the cases. This comes into play when an individual comes into crisis before law enforcement is involved; law enforcement can be asked to assist. Law enforcement can also consult with the Team to learn more information on a client or situation. Commissioner Unger stated that it makes situations much better when professionals in this field can assist in this fashion. UNGER: Move signature of the Proclamation. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 4 of 15 7. Before the Board was Consideration of Signature of a Letter of Support to Apply for National Public Health Accreditation. Scott Johnson and Laura Spaulding came before the Board. Mr. Johnson stated that until recently there was no process of accreditation for health groups in the U.S. This serves to let people know that they have a high-quality, committed health group in their community. They were one of the first groups to be involved from the very beginning. The national scope for accreditation is now ready to proceed. This has already come before the local advisory boards. Laura Spaulding is coordinator of the WIC program, one of the best in the state, and she will be overseeing this effort now as well. Ms. Spaulding stated that a letter of support from the governing body is required for the application process. This program assures best practices on a national level. Commissioner Baney said that accreditation takes a lot of time and effort. She is in support of this but is sensitive of the time commitment for staff. Ms. Spaulding said that they are already doing the work, and like most things, there is never a good time to put something new into place. She feels that it is important to continue the momentum and have this already established in the future. Commissioner Unger indicated that this supports what is already being done, and shows the public, law enforcement, the courts, and other governmental entities the work that is being accomplished. Ms. Spaulding said there is a lot of technical support so they can do it well. Mr. Johnson added that this is being undertaken with Crook County as part of the commitment to work on a regional level. Crook County is ready to begin this at the same time; Jefferson County should join in soon. They are trying to show collective expertise. Ms. Spaulding feels that an accredited health department will be more likely to be chosen for grants; and with streamlining resulting from this process, some paperwork in the future might be eliminated. BANEY: Move signature of the letter. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 5 of 15 8. Before the Board was Consideration of Approval and Signature of Document No. 2012-194, the Deschutes County Health Services Strategic Plan for 2012-15. Scott Johnson and Tom Kuhn explained that the Strategic Plan is required as part of the accreditation program. The Plan shows the facts behind the work the County and region are already doing. This charts a course for the Health Department in order to advance good health in the region. The Central Oregon Health Council is also reviewing this as part of a regional plan. This is the first time the Plan has combined Health, Behavioral Health and Environmental Health aspects. Tom Kuhn has been shepherding the Plan through the process. He said there are 71 goals of public and behavioral health to be undertaken between now and 2015. It is the foundation of the work they are doing and the direction they want to go. This helps position them to adapt in the new health care environment. The template has been shared with Jefferson and Crook counties as a basis for their work also. Partnering is a large component. There is an annual cycle that shows in a given year what they will do with the document. They will review it every year, and goals will be adjusted at that time as appropriate. It is a dynamic document that can change over time. Those changes will be announced and opportunities given for public input. It took nine months of taking input from staff and others to develop the current Plan. Commissioner Unger applauded the use of a tri-county approach in order to help them succeed as well. Commissioner Baney added that they share a lot of the same population and it is important to work as a region. She hopes that all departments can put initiatives together to work more together to lower costs and healthy and vibrant communities. UNGER: Move signature of the letter. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 6 of 15 9. Before the Board were Deliberations, and Consideration of First and Second Readings by Title Only, and Adoption, by Emergency, of Ordinance No. 2012-004, Establishing Provisions for Agri-Tourism and Other Commercial Events and Activities, and to Amend the Winery Standards in the Exclusive Farm Use Zone. The Commissioners moved to a table area where maps and the matrix were easily accessible, and so they could deliberate face-to-face. Nick Lelack indicated that the entire record is available, and he is there to assist however he is needed. Chair DeBone spoke about the noise component and specifically the 70 db level. He also asked about the winery component. Commissioner Baney asked that they go through the matrix and address them one at a time. Mr. Lelack said the current language reflects exactly what is in the Senate Bill. Commissioner Baney HB 3280 and SB 960 are separated out, and perhaps should be addressed separately. Commissioner Unger stated that he is in support of the Planning Commission’s opinions. The Board needs to implement State law and decide whether to be more restrictive. He would rather remain constant with State law and review how things are going as they occur, and make adjustments as needed. Mr. Kropp said it is at the Board’s discretion as to when review would occur, and this could become part of Community Development’s annual work plan. Chair DeBone stated that he supports that concept. Commissioner Baney is concerned about adding staff time to the Sheriff’s Office. They could limit amplified music; and this could also be limited by a certain setback that would make it less relevant, but this would be based on the size of the land. The setback is more important than the size of the parcel. Commissioner Unger noted that the Sheriff’s Office has already been dealing with this at some level. He feels that people who want to realize this opportunity will be sensitive to this issue and will look for solutions. They can self-police and if it is not working well, the County can adjust. Laurie Craghead said that one concern is going more restrictive can cause Measure 49 issues later. These are claims similar to those under Measure 37. This would apply to people who own the property now. If the rules are less restrictive, they could claim that a later adjustment is unfair. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 7 of 15 Mr. Lelack asked if the limited use permit would be impacted in this way. Ms. Craghead said that it has to do with the original restrictions. Commissioner Unger feels that it will be more self-regulated and is willing to take that risk. As they look for a philosophy on how people use their land, if it is a problem the owners can deal with it then. He does not want to hold this hostage for that reason. Chair DeBone said that six minutes out of an hour with a decimal level of 70 seems reasonable. If it is loud just occasionally, it should not be a big issue. Commissioner Baney does not want to be too restrictive, but it is conditional and an added use of a property that could add more staff time for the Sheriff’s Office. The Board has asked if they want to pay for a Code enforcement officer to handle this. The Sheriff’s Office cannot just pick and choose what calls to respond to. Even though the complainants have often been people who do not even live in the same area as the possible infraction, she sees this problem continuing. The noise control ordinance is already in effect. Chair DeBone said they can choose to not allow for the use of the decimal meter; or not allow any amplified sound. Mr. Lelack said noise is addressed in both agricultural and winery standards. Mr. Lelack said the noise control ordinance is in effect. The Sheriff does not see any scenario where this would be any more of a problem. Chair DeBone indicated that this involves exclusive farm use and noise is common. Mr. Lelack said this has to do with musical instruments and sound-producing equipment. Commissioner Unger does not want to have to regulate these events. There needs to be a standard, and over time they will see if there is compliance or a lack thereof, and work on the ones who are not complying. The Sheriff will have an issue with this no matter what; but with standards it will make it easier to enforce later. Commissioner Baney does not want to see limited public funds be used for this when it should be used to address safety issues. This has a lot to do with setbacks. Larger setbacks will mean fewer issues with noise. The acreage size does not address this. Commissioner DeBone asked for a specific proposal. Commissioner Baney feels they need to shore this up more. She’d prefer approaching it from a setback level rather than with a decimal meter. She does not know how far is far enough, and does not know if there are properties that would be impacted by a larger setback requirement. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 8 of 15 Commissioner Unger said that setback is one criterion as to how noise is controlled, but it also has to do with topography. It is hard to know whether the setback will be the answer for everything. Code should be flexible enough to address this but allow for opportunities. He is looking for more accountability, and let the review process take care of the ones that are causing problems. Not every place is the same and it is hard to create a document that can address every one of them equally. He wants to stay with what the Planning Commission feels is appropriate. Chair DeBone said that some properties will be perfect, and others that no matter what, will not be a perfect fit for sound due to the lay of the land. He is not worried about the 100 foot setback. Commissioner Baney asked who will take this on when there are issues. There will be added staff time if it is left too open to work done with people along the way. Commissioner Unger said that he does not have a good answer for that. They are trying to apply State law to the County, to create opportunity that could result in economic value. They need to try it and find remedies if there are problems. Chair DeBone stated this is the compromise, and he would like to proceed and see how things develop. The 100 feet setback works for him at this time, as well as the 70 decibel level. Commissioner Baney wants to know how this might impact the Sheriff’s Office and how the workload can be offset. Capt. Tim Edwards said that they have to respond to all calls, but those are prioritized. This would be a low priority call for them unless someone is immediately available. There could be delays. He feels it is a ‘wait and see’ situation. He does not see adding staff to handle this. Commissioner Baney asked if there is a way to utilize volunteer technicians. They handle compliance for parking and other activities, and can give citations or warnings. Capt. Edwards replied that they do not like to put volunteers in an enforcement role in case there are problems. It is a judgment decision and he would rather see this handled by an officer. The volunteers are strictly in an observational mode and simply report back. Chair DeBone asked if 70 decibels with a sustained time of less than 6 minutes per hour would be reasonable, between 7 a.m. and 10 p.m. There was consensus. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 9 of 15 Commissioner Baney asked if those providing the services should be required to have a decimal meter, since a contact has to be listed. Mr. Lelack said that the type has to be specified for consistency, and they should only be required for events with amplified sound. Chair DeBone read the proposed language, which does have specific requirements. Commissioner Unger feels that the meter should be available on site in some fashion. Chair DeBone does not think requiring the meter is relevant, since most operators and vendors seem to already be using them. Capt. Edwards would like to see the organizers police themselves, and having a meter of their own might help. Commissioner Unger said that they might as well own this equipment or make sure it is available during their event. Ms. Craghead said it has to be a certified meter and not just an application off the web. Commissioner Baney feels that the property owner should have the equipment available if they are going to be running this type of business. The Sheriff’s Office may not have one in every vehicle. Ms. Craghead said that it should be certified or of a certain standard. Mr. Lelack added that if a neighbor has one, it would need to also be certified. The adjacent owners will have the number of the contact person at the event and can notify them if they notice a problem. Commissioner Baney spoke about someone who does not live adjacent or near the property being the complainant. Mr. Lelack stated that the idea was to set an area of notification, whether 500 feet or just the adjacent properties. Commissioner Unger said the 500 feet would be from the property line, to all property owners. This could be one neighbor or several. Commissioner Baney said that there was testimony about the number of complaints that were from someone who did not live nearby. Commissioner Unger stated that it appears some traveled far and wide just to complain. Commissioner Baney said they were not being personally harmed and it is counter-productive to allow this to occur. Ms. Craghead stated there is always discretion on Code enforcement. It could be in Code or left up to CDD as to whether this type of call merits a response. Mr. Kropp said that the burden falls on the Sheriff’s Office and they probably won’t ask someone where they live. Commissioner Baney stated that some sound carries, but perhaps it is not a big nuisance. Being able to just hear something is different from it being against Code or a big problem, or meeting the 70 db level requirement. Commissioner Unger said that sometimes someone has a personal issue. This has to do with personal rights and perhaps should be dealt with in that light , rather than putting it into Code. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 10 of 15 Chair DeBone stated that there might be just one neighbor, and that neighbor doesn’t care; so someone from across town should not be harassing the operator. Ms. Craghead said they cannot prescribe who complains, but perhaps the response could be handled differently. They would need to be asked if they can hear it from their own property. In regard to wineries, Chair DeBone spoke about direct access. He would like to remove that definition as being too specific and go what is within State law. It is not an issue today. Mr. Lelack said that during a hearing, a neighbor was upset about winery events, and direct access was a question. The Hearings Officer felt that as long as they had access in any way, it was allowable. The neighbors brought up issues of liability and maintenance. Signage was required letting people know that the road was for multiple uses. The users were to have to give their permission, which could end up being a veto. With wineries, he feels this can be removed due to the law. He thinks that it should remain for the other commercial events. The winery law sunsets on January 1, 2014, so there may be changes at that time as it is renewed. Chair DeBone indicated that a neighbor having veto power is a problem for wineries, and he would like to see this removed to be consistent with State law. Chair DeBone asked about the wildlife overlay issue. Commissioner Baney indicated that she understands that this is not discretionary. Mr. Lelack said it is a recommendation from the Oregon Department of Fish & Wildlife, but not a requirement. Paul Blikstad stated that he thinks it might be wise to write it into Code. Commissioner Baney asked how they handle the eagle nesting issue when the nests can move from year to year. Mr. Blikstad stated that any activity within about ¼ mile can be a problem. Commissioner Baney noted that there might be an old nest that is not being used. Mr. Blikstad said most the rules have to do with construction being done. The ODF&W may have to decide if a site is active at any given time. Commissioner Baney does not want to limit properties if there is no impact. Mr. Lelack said that ODF&W provided language in this regard. They won’t know if a nest is impacted until May of any given year. Commissioner Unger stated that most of these locations would not be impacted by this; most are in forest zones or in BLM areas, or the property is already being farmed or utilized. Mr. Blikstad said that information on the sensitive bird and mammal zones is not available to the general public. Chair DeBone thinks there will not be much conflict simply because of the dates indicated. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 11 of 15 Commissioner Unger noted that there are federal rules that will come into play eventually. Mr. Lelack stated that they could come back in a year and advise if any operators have been impacted. The Commissioners agreed that recommended wildlife combining zones language should be included. Commissioner Baney wants it clear that this was a recommendation of the ODF&W, and not a requirement. Commissioner Baney asked about the 72-hour timeframe limitation. The set up and take down could encompass this. However, the intent of the timeframe should be addressed. Chair DeBone said that two weddings a weekend could be a lot for one operator to handle. Commissioner Baney said that this could result in amplified music on Friday night, Saturday and Sunday. She is not sure how this should be addressed. The set up and tear down may not be that much of an impact. Ms. Craghead said there could be a spring festival with different events on each day, rather than more than one wedding. Chair DeBone feels that he does not want to rewrite Code to make this more complicated. Commissioner Unger wants to take the recommendation of the Planning Commission and see how it goes. There is a tendency to go to extremes in land use, but that is rarely necessary. The long events can happen under the mass gathering rules as well. He does not want to try to regulate at that level, but instead watch things closely and see how it goes. Chair DeBone said this has to do with traffic control also. Ms. Craghead stated that Code does not require a permit for an outdoor mass gathering if it is over 500 people and over four hours, unless if it affects county roads. 500 people trigger an outdoor mass gathering permit. Commissioner Unger wants people to be able to focus on different kinds of events and not just on what is already there. These are perceived issues that may not be a problem. This could affect a lot of agri-tourism possibilities, more than just weddings. Commissioner Baney stated that organizers want to encourage events but some of that may not be agri-tourism, and there could be noise issues. She would like to have some kind of caveat regarding musical events. Mr. Lelack said that this does not have a cap as far as attendance, but the question has been raised. Commissioner Baney feels there will be few weddings with 500 attendees. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 12 of 15 Ms. Craghead said that there are some things, such as a pumpkin patch, that mi ght have this many people attend, but probably not all at once. If they are mitigating traffic, sound and other issues, she asked how they monitor the numbers. Mr. Lelack said that most events tend to be 100 to 150 people, including vendors. Chair DeBone is not motivated to change this now. It can be monitored. Ms. Craghead said they can’t use both this Code and the outdoor mass gathering provisions. If they want to do more than one thing in a three-month period, they have to choose one outdoor mass gathering event or the other permit process. Commissioner Baney proposed a limit of 500 people in a day. There will probably be few of these. Mr. Lelack said a pumpkin patch is farm use and different criteria, so not a good example. Commissioner Unger prefers staying with what the Planning Commission recommended, but he will agree on the 500 people per day maximum provision. Commissioner Baney asked how they will handle the review process. Commissioner Unger feels that it needs a year and then go on the work plan. If there are other issues that arise, they can move it up. Mr. Lelack said that 2013- 14 plan would be workable. Commissioner Baney asked if this applies to any property now owned or in the future. Mr. Lelack said that any property owner would have the same rights. However, it has to be related to and/or supportive of farm use. Commissioner Baney asked if someone can have more than one permit at a time. Mr. Lelack stated that someone could own different properties with different permits. The question about residency was when private parks were discussed. Someone may own an 800-acre parcel where an event is suitable, but live on an adjacent small property where it is not. In regard to on-site parking, Mr. Lelack stated that a site plan review is not required. They cannot park on County roads so they would have to park on site. This is already regulated. If this was under private parks, it would have meant a lot more events and people. This Ordinance will be placed on the Board business meeting agenda for Monday, April 16 for consideration of first and second readings and adoption. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 13 of 15 Before the Board was Consideration of Approval of the Consent Agenda. BANEY: Move approval of the Consent Agenda. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Consent Agenda Items 10. Signature of Order No. 2012-018, Appointing Gregory P. Colvin as Justice of the Peace, Pro-tem, through May 15, 2013 11. Chair Signature of Document No. 2012-168, an Addendum to a Lease with the State of Oregon for Server Space in the County’s Computer Center 12. Signature of Document No. 2012-200, a Donation Agreement and Slope Easement to the City of Bend, for Public Purposes 13. Signature of Resolution No. 2012-028 Transferring Appropriations to the Transient Room Tax Fund and the Welcome Center Fund from General Fund Contingency 14. Signature of Resolution No. 2012-029, Transferring Appropriations in the Deschutes County BOCC Fund 15. Signature of Resolution No. 2012-030, Transferring Appropriations in the County RV Park Fund 16. Signature of Resolution No. 2012-031, Transferring Appropriations in the Sheriff’s Office Fund/Patrol 17. Signature of Resolution No. 2012-032, Transferring Appropriations in the Public Health Fund 18. Signature of Resolution No. 2012-033, Transferring Appropriations in the Behavioral Health Fund 19. Signature of Letters Accepting the Resignation of Lani Sykes and Laurel Pierson from the Deschutes County Dog Control Board of Supervisors, and Thanking them for their Service 20. Signature of a Letter Accepting the Resignation of Aylett Wright from the Deschutes County Public Health Advisory Board, and Thanking her for her Service Minutes of Board of Commissioners’ Business Meeting Wednesday, April 11, 2012 Page 14 of 15 21. Approval of Minutes: Board Meeting of April 4, 2012 Work Sessions of March 26 and 28, 2012 CONVENED AS THE GOVERNING BODY OF THE COUNTYWIDE LAW ENFORCEMENT SERVICE DISTRICT (DISTRICT 1) 22. Before the Board was a Public Hearing, and Consideration of Signature of Resolution No. 2012-027, Adopting a Supplemental Budget for the Countywide Law Enforcement Service District for Fiscal Year 2011-12. Chair DeBone opened the hearing at this time. Being no testimony offered, he closed the hearing. BANEY: Move signature of the Resolution. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 23. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District, in the Amount of $20,006.93. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 24. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District, in the Amount of $3,464.95. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 25. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County, in the Amount of $815,093.34. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 26. ADDITIONS TO THE AGENDA Being no further action or discussion, the meeting adjourned at 12:20 p.m . . DATED this I t "!; Day of ~ 2012 for the Deschutes County Board of Commission;: #tg~ Anthony DeBone, Chair at{j,AA-Ult~ Alan Unger, Vice Chair ATTEST: ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, April 11,2012 Page 15 of 15 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, APRIL 11,2012 Commissioners' Hearing Room· Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. THE READING and Signature of a Proclamation Declaring May 2, 2012 Central Oregon Volunteer Appreciation Day -Darcy Justice, Healing Reins Therapeutic Riding Center; and Lin Gardner, State Department ofHuman Services Suggested Actions: Read Proclamation; move adoption and signature. 4. A PUBLIC HEARING, and Consideration of Signature of Resolution No. 2012-026, Adopting a Supplemental Budget for Deschutes County Fiscal Year 2011-12 -Marty Wynne, Finance Suggested Actions: Open public hearing; take testimony. Move signature ofResolution No. 2012-026. 5. CONSIDERATION of Signature of Document No. 2012-155, Notice of Intent to Award Contract Letter for the Supplying and Hauling of Crushed, Pre-Coated Rock for Chip Seal for 2012 -Roger Olson, Road Department Suggested Action: Move signature ofDocument No. 2012-155. Board of Commissioners' Business Meeting Agenda Wednesday, AprilU, 2012 Page 1 of7 6. CONSIDERATION of Signature of Order No. 2012-017, Authorizing Specific Mental Health Staff to Order Persons to be Taken into Custody Pursuant to ORS 426.233 -Terry Schroeder & Kathe Hirschman, Health Services Suggested Action: Move signature ofOrder No. 2012-017. 7. CONSIDERATION of Signature of a Letter of Support to Apply for National Public Health Accreditation -Scott Johnson & Laura Spaulding, Health Services Suggested Action: Move signature ofLetter ofSupport 8. CONSIDERATION of Approval and Signature of Document No. 2012-194, the Deschutes County Health Services Strategic Plan for 2012-15 -Scott Johnson and Tom Kuhn, Health Services Suggested Action: Move signature ofDocument No. 2012-194. 9. DELIBERATIONS, and Consideration of First and Second Readings by Title Only, and Adoption, by Emergency, of Ordinance No. 2012-004, Establishing Provisions for Agri-Tourism and Other Commercial Events and Activities, and to Amend the Winery Standards in the Exclusive Farm Use Zone -Nick Lelack, Community Development Possible Actions: Deliberate; move first and second readings by title only; move adoption ofOrdinance No. 2012-004. CONSENT AGENDA 10. Signature of Order No. 2012-018, Appointing Gregory P. Colvin as Justice of the Peace, Pro-tern, through May 15,2013 11. Chair Signature of Document No. 2012-168, an Addendum to a Lease with the State of Oregon for Server Space in the County's Computer Center 12. Signature of Document No. 2012-200, a Donation Agreement and Slope Easement to the City of Bend, for Public Purposes 13. Signature of Resolution No. 2012-028 Transferring Appropriations to the Transient Room Tax Fund and the Welcome Center Fund from General Fund Contingency Board of Commissioners' Business Meeting Agenda Wednesday, April 11, 2012 Page 2 of7 14. Signature of Resolution No. 2012-029, Transferring Appropriations in the Deschutes County BOCC Fund 15. Signature of Resolution No. 2012-030, Transferring Appropriations in the County RV Park Fund 16. Signature of Resolution No. 2012-031, Transferring Appropriations in the Sheriffs Office Fund/Patrol 17. Signature of Resolution No. 2012-032, Transferring Appropriations in the Public Health Fund 18. Signature of Resolution No. 2012-033, Transferring Appropriations in the Behavioral Health Fund 19. Signature of Letters Accepting the Resignation ofLani Sykes and Laurel Pierson from the Deschutes County Dog Control Board of Supervisors, and Thanking them for their Service 20. Signature of a Letter Accepting the Resignation of Aylett Wright from the Deschutes County Public Health Advisory Board, and Thanking her for her Service 21. Approval of Minutes: • Board Meeting of April4, 2012 • Work Sessions of March 26 and 28,2012 CONVENE AS THE GOVERNING BODY OF THE COUNTYWIDE LAW ENFORCEMENT SERVICE DISTRICT (DISTRICT 1) 22. A PUBLIC HEARING, and Consideration of Signature of Resolution No. 2012-027, Adopting a Supplemental Budget for the Countywide Law Enforcement Service District for Fiscal Year 2011-12 -Marty Wynne, Finance Suggested Actions: Open public hearing; take testimony. Move signature ofResolution No. 2012-027. CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 23. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District Board of Commissioners' Business Meeting Agenda Wednesday, April 11, 2012 Page 3 of7 CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 24. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 25. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County It. 26. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7·\·1 to access the state transfer relay service for lTY. Please call (541) 388·6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting. please call 388-6572.) Tuesday, April 10 12:00 noon Annual Family Access Network Luncheon -St. Charles Medical Center Wednesday, April II 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session{s) i i Monday, April 16 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session{s) I I Board of Commissioners' Business Meeting Agenda Wednesday, April 11,2012 Page 4 of? I i t Monday, April 23 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, April 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, April 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday. May 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, May 7 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30p.m. Public Safety Coordinating Council Meeting Wednesday, May 9 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday. May 10 7:00 a.m. Regular Meeting with the City of Redmond Council, at Redmond City Council Chambers I t Thursday, May 17 11 :00 a.m. Children & Families' Commission Meeting -La Pine Monday, May 21 through Friday, May 25 9:00a.m. (All Day) Budget Meetings I f I I Board of Commissioners' Business Meeting Agenda Wednesday, April 11, 2012 Page 5 of7 I Monday, May 28 t Most County offices will be closed to observe Memorial Day Tuesday, May 29 11 :30 a.m. Annual Meeting with Black Butte Ranch Board, at Black Butte Ranch Wednesday, May 30 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Monday, June 4 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30p.m. Public Safety Coordinating Council Meeting Wednesday, June 6 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Monday, June 11 -Tuesday, June 12 8:00 a.m. AOC Spring Conference -Bend Wednesday, June 13 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Thursday, June 14 7:30 a.m. Bend Chamber of Commerce Breakfast -Annual County Forecast Wednesday, June 18 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, April 11, 2012 Page 6 of7 Monday, June 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, June 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, July 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session( s) 3:30p.m. Public Safety Coordinating Council Meeting Wednesday, July 4 Most County offices will be closed to observe Independence Day. Thursday, July 5 8:00a.m. Regularly Scheduled Meeting with the City of Sisters Council, in Sisters PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Wednesday, April 11, 2012 Page 7 of7 I