HomeMy WebLinkAboutDoc 168 - Lease Addm - Server Space - StateDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 11, 2012
Please see directions for completing this document on the next page.
DATE: April 3, 2012
FROM: Teresa Rozic Property & Facilities 541-385-1414
TITLE OF AGENDA ITEM:
Consideration of Chair Signature of Document 2012-168, an Addendum to Lease between Deschutes
County, Lessor, and State of Oregon, Lessee.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
In 2009, Deschutes County leased approximately eight (8) square feet of space within the County's
Computer Center (a "server rack") to the State of Oregon, Department of Consumer and Business
Services ("DCBS"), for their remote back-up system. DCBS is a regulatory agency that administers
state laws and rules. Recently DCBS integrated with the State Data Center (ffSDCff) and assigned this
lease to SDC.
According to the original lease, the County Information Technology Department may provide
additional services for set prices. This Addendum increases the base rent $600.00 per month for the
County to provide increased bandwidth for Internet service.
FISCAL IMPLICATIONS:
Annual rental at the new rate will be $35,544.00. There is also a one-time charge of $500.00 for the
increased service.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends Chair signature of Document 2012-168.
ATTENDANCE: Teresa Rozic
DISTRIBUTION OF DOCUMENTS:
One original to Teresa Rozic for the Lessee.
DESCHU"rES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 104/03/20121 Department: [Eioperty & Facilitiesl
Contractor/Supplier/Consultant Name: State of 9J:~gon, [)~partment o~
dministrative Services, State Data Cente
Contractor Contact: ILiz BeatY!·· Contractor Phone #: 1503-378-67511
Type of Document: Lease Addendum
Goods and/or Services: NIA
Background & History: In 2009, Deschutes County leased approximately eight (8)
square feet of space within the County's Computer Center (a "server rack") to the State
of Oregon, Department of Consumer and Business Services ("DCBS"), for their remote
back-up system. DCBS is a regulatory agency that administers state laws and rules.
Recently DCBS integrated with the State Data Center ("SOC") and assigned this lease
to SOC.
According to the original lease, the County Information Technology Department may
provide additional services for set prices. This Addendum increases the base rent
$600.00 per month for the County to provide increased bandwidth for Internet service.
Agreement Starting Date: 103/09/20121 Ending Date: 112/31/20131
Annual Value or Total Payment: 1$35,544.001
N/A -Statutory
D Insurance Certificate ReCeiVjd (ChjCk box)
Insurance Expiration Date:
N/A
Check a" that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
D Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
N/A
Funding Source: (Included in current budget? DYes D No
If No, has budget amendment been submitted? DYes D No
Is this a Grant Agreement providing revenue to the County? DYes [2J No
4/3/2012
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: Teresa Rozic Phone #: 541-385-1414
Department Director Approval: ~~
Signature Date
Distribution of Document:
One original to Teresa Rozic for the Lessee.
Official Review:
County Signature Required (check one): 0 BOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. _____)
Legal Review Date
Document Number 2012-168
4/3/2012
Teresa Rozic
From: Kevin Furlong
Sent: Thursday, March 08, 2012 3:17 PM
To: Teresa Rozic
Subject: Need to Modify the Lease for the Department of Consumer Business Services
Follow Up Flag: Follow up
Flag Status: Completed
They have requested an increase of Internet service to a new minimum of 40 Mb/sec. (from the current 30 Mb/sec).
This change makes their monthly lease become $2,962 (from the current $2,362).
Per our lease agreement there is a one-time charge of $500 to make this change. This change is effective starting
tomorrow.
-
I know this email is kind of short so please ask me for more information.
Thanks,
Kevin Furlong
Technology Division Manager
Information Technology Department
Deschutes County
Ph: 541-388-6529
kevinJurlong@co.deschutes.or.us
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REVIEWED
LEGAL COU NSEL
SECOND ADDENDUM TO LEASE
Parties:
LESSOR: DESCHUTES COUNTY, a political subdivision of the State of Oregon
LESSEE: STATE OF OREGON, acting by and through its DEPARTMENT of ADMINISTRATIVE
SERVICES, STATE DATA CENTER
WHEREAS, Lessor and Lessee entered into a Lease (DC 2009-664) with an effective date
of December 10, 2009, ("the Lease") covering space described as approximately eight (8) square
feet of space within the Computer Center of the building located at 14 NW Kearney Avenue Bend,
Deschutes County, Oregon 97701 (the "Premises"); and
WHEREAS, Lessor and Lessee amended the Lease January 1, 2011 (DC 2010-683); and
WHEREAS, the Lease was assigned effective January 1,2012 (DC 2012-136); and
WHEREAS, the parties desire to make other changes to the Lease;
NOW, THEREFORE, the parties agree that the Lease is hereby amended to read as
follows:
"2. Rent. Lessee shall pay to Lessor as base rent the sum of Two Thousand Nine Hundred
Sixty-Two Dollars ($2,962.00) per month. Rent shall be payable on the first day of each
month without notice or demand at the office of Deschutes County Property & Facilities
Department, 14 NW Kearney Avenue, Bend, Oregon 97701, or at such other place as may
be designated in writing by Lessor. Rent may be prorated for the first partial month.
Base rent includes utilities ad defined in Section 10(a) and Internet service with a minimum
bandwidth capacity of 40Mb/sec."I,I
Except as otherwise provided in this Addendum, the terms and conditions of the Lease remain in
effect.
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LESSOR: DATED this __ day of _____, 2012
DESCHUTES COUNTY
By: __~~__~~~________________i
Anthony Debone. Chair 1 Deschutes County Board of Commissioners
LESSEE: STATE OF OREGON acting by and through its Il Department O:Adestr:ive Services, State Data Center
By: (}""2
1 DATED this ft day of &--V"'\c.-c..,.,S, 2012
1 i DC 2012-168 Page 1 of 1
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