HomeMy WebLinkAboutRes 027 - Adopt Supplem Budget - Co Law Enf DistrDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 11, 2012
Please see directions for completing this document on the next page.
DATE: April 4, 2012
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-027, adopting a supplemental budget of the
Countywide Law Enforcement Service District (District 1) for Fiscal Year 2011-2012.
PUBLIC HEARING ON THIS DATE? YES
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-027 to adopt a supplemental budget, adding a Materials & Service
category and making appropriations of $300,000. The fund included on the supplemental budget is the
Countywide Law Enforcement Service District (District 1) Capital Reserve Fund (703).
FISCAL IMPLICATIONS:
The supplemental budget will increase the budget by $300,000. The total of the Countywide Law
Enforcement Service District (District 1) budget after adoption of the supplemental will be
$22,755,821.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-027.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Teri Maerki, Finance Department 388-6536
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
ACTING AS THE GOVERNING BODY OF THE COUNTYWIDE LAW ENFORCEMENT
SERVICE DISTRICT (DISTRICT 1)
A Resolution Adopting a Supplemental
Budget of the Countywide Law Enforcement *
Service District (District 1) Budget for 2011-2012 * RESOLUTION NO. 2012-027
and Making Appropriations. *
WHEREAS, there is one fund in the Countywide Law Enforcement Service District (District 1)
2011-2012 Budget that has resources available for the balance of a loan to Deschutes County's
Sheriffs Office, which was partially disbursed in FY 2010-2011, and which was not appropriated at
the time of the preparation of the budget which requires a change in financial planning; and
WHEREAS, these appropriations must now be transferred to a new category; and
WHEREAS, ORS 294.480 authorizes the adoption of a Supplemental Budget; and
WHEREAS, Notice of Supplemental Budget Hearing and Summary was published in the
Bulletin on April 5, 2012; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, ACTING AS THE GOVERNING BODY OF THE COUNTYWIDE LAW
ENFORCEMENT SERVICE DISTRICT (DISTRICT 1), as follows:
Section 1. The Board of County Commissioners acting as the governing body of the
Countywide Law Enforcement Service District (District 1) hereby adopts the attached Supplemental
Budget for Fiscal Year 2011-2012, marked as Attachment "A," attached hereto and by this reference,
incorporated herein.
Section 2. The amounts set forth in the Adopted Supplemental Budget are hereby appropriated
in the amounts set forth in Section 1 of this Resolution.
Section 3. That the Finance Director makes the appropriate modifications to the 2011-2012
Fiscal Year Budget to reflect the adoption of the Supplemental Budget as set forth in Section 1 of this
Resolution.
PAGE 1 OF2·RESOUITlON NO. 2012-027 (4/11112)
DATED this ___th day of April, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, ACTING AS THE
GOVERNING BODY OF THE COUNTYWIDE LAW
ENFORCEMENT SERVICE DISTRICT (DISTRICT 1)
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF2-RESOLUTION NO. 2012-027 (4111112)
Countywide Law Enforcement District (District 1) FY 2012 Supplemental Budget -Attachment A
I Adjusted RevisedI ---I
Fund Account Code Budget Supplemental Budget Comments
703 Countywide LED #1 Capital Reserve
Beginning Net Working Capital 703-0000-301.00-00
Total Countywide LED #1 Capital Reserve Resourc::es
165,000
271,000
300,000
300,000
465,000
571,000
Loan was not fully expended at the end of FY 2011
Loans Made
Materials & Services Category Totals
703-1700-421.59-70 300,000
300,000
300,000
300,000
Material & Services category added to appropriate additional loan
amount for the County's Jail Remodel Fund (456) project.
Total Countywide LED #1 Capital Reserve Requirements 271,000 300,000 571,000
SUPPLEMENTAL BUDGET TOTAL $ 300,000
FISCAL YEAR 2012 ADJUSTED BUDGET 22,455,821
TOTAL REVISED 2012 BUDGET $ 22,755,821
Deschutes County
Supplemental Budget Request
RESOURCES
Line Number
Item (HTE 14 digit code)
Project
Code Description
Current
Budgeted
Amount To (From)
Revised
Budget
1 703-0000-301.00-00 Beginning Net Working Capital 165,000 300,000 465,000
-
-
-
TOTAL 165,000 300,000 465,000
REQUIREMENTS
Line Number Category Description
Item (HTE 14 digit code)
Project
Code
(Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time
Mgmt, Temp Help, Computer
Hardware)
Current
Budgeted
Amount To (From)
Revised
Budget
2 703-1700-421.59-70 Materials & Services Loans Made -300,000 300,000
-
-
-
-
-
TOTAL . 300,000 300,000 I
A supplemental budget is required for the following reason and will be used for the following purpose:
In FY 2011 $900,000 was appropriated for a loan to fund the Jail Project and $600,000 cash was transferred to the capital project fund for
this purpose. The remaining $300,000 was not appropriated in the FY 2012 budget process and as a result this supplemental budget
request is needed.
Fund:
Dept
Requested by:
Date:
703
Sheriff's Office
James Ross
12114/2011