HomeMy WebLinkAboutRes 029 - Transfesr Appropr - BOCC FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 11, 2012
Please see directions for completing this document on the next page.
DATE: April 4, 2012
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-029, transfer of appropriation in the Deschutes
County BOCC Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-029. Appropriation for the cost of software licenses for the BOCC
hearing room audio/video equipment was not included in FY 2012 original budget. Also, expenditures
for electricity are projected to exceed the amount budgeted. Additional Materials & Services
appropriation is required.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Materials & Services for $9,760 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-029
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department (541) 388-6559
Dave Inbody, Administration (541) 322-7697
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2011-2012 * RESOLUTION NO. 2012-029
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 628-0800-501.97-01 Deschutes County BOCC Fund,
Contingency $ 9,760
TO: 628-0800-413.50-70 Deschutes County BOCC Fund,
Software Licenses $ 5,760
TO: 628-0800-413.62-10 Deschutes County BOCC Fund
Electricity $ 4,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of April, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 1OF I-REsOLUTION NO. 2012-029(4/11112)
Judi Hasse
From: David Inbody
Sent: Tuesday, March 27, 2012 8:31 AM
To: Marty Wynne
Cc: Judi Hasse; Jeanine Faria
Subject: Additional Appropriation
Attachments: Appropriation Transfer Fund 628.xls
Thanks, Jeanine
-----Original Message----
From: Jeanine Faria
Sent: Monday, March 26, 2012 2:24 PM
To: David Inbody
Cc: Marty Wynne; Judi Hasse
Subject: Additional Appropriation
The Materials & Services expenditures in Fund 628 " ISF -BOCC" as of today total $71,042.43. As the appropriation in
this category is $89,561, only $18,519 Materials & Services appropriation remains. As you know, it is unlawful to
overexpend a budgetary category. Since it appears average monthly expenditures in this fund are nearly $8,000, it will
be necessary to request the Finance Department to prepare a resolution to transfer appropriation.
In order to assist with this, I've prepared a worksheet showing the amount to be transferred. As you are in a better
position that I to project the total M&S Expenditures for FY 2012, please review the amounts carefully and modify as
necessary. Keep in mind, that there is no downside to having "too much" appropriation.
Then, please send an email to Marty Wynne, copy to Judi Hasse, requesting the preparation of a resolution. Please
attached the Excel worksheet.
Contact me with any questions.
Jeanine
541-385-1411
1
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 628-0800-501.97-01
3 628-0800-413.50-70
4 628-0800-413.62-10
TOTAL
Category
(Pers, M&S, Cap Out,
Contingency)
Contingency
Materials & Services
Materials & Services
Description
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Contingency
Software Licenses
Electricity
Current
Budgeted
Amount
54,796
-
6,000
60,796
To (From)
(9.760'
5.760
4,000
-
Revised
Budget
45,036
5,760
10,000
60,796
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Additional appropriation in the materials & services category is required. The expenditures for electricity are projected to
be considerably higher than estimated and the cost for the software licences for the BOCC hearing room audio/video
equipment had not been budgeted.
Fund:
Dept:
Requested by:.
Date:
ISF -BOCC
BOCC
Dave Inbody
May 12. 2011