HomeMy WebLinkAboutRes 032 - Transfer Appropr - Health FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 11, 2012
Please see directions for completing this document on the next page.
DATE: April 4, 2012
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-032, transfer of appropriation in the Public Health
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-032. The Public Health Department will increase the appropriation
in the Materials & Services Category by $192,000, required for expenditures that were not planned
during the FY 12 budgeting process. Also, expenditures for some items, properly classified as Materials
& Services, had been included in the FY 2012 Budget in the Capital Outlay Category. A transfer of
appropriation from Contingency and Capital Outlay to Materials & Services is required.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency and Capital Outlay to Materials & Services for $192,000
is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-032.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Scott Johnson, Behavioral Health 322-7502
Sherri Pinner, Behavioral Health 322-7509
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2011-2012 RESOLUTION NO. 2012-032 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is a request from the Behavioral Health Department requesting a transfer
of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 259-2000-501.97-01 Deschutes County Public Health Department,
Contingency $ 123,500
FROM: 259-2000-441.94-43 Deschutes County Public Health Department,
Computer Software $ 68,500
TO: 259-2000-441.34-26 Deschutes County Public Health Department,
Education Providers $ 40,000
TO: 259-2000-441.34-60 Deschutes County Public Health Department,
Graphic Design! Ad Copy $ 12,000
TO: 259-2000-441.34-61 Deschutes County Public Health Department,
Videography $ 4,000
TO: 259-2000-441.43-10 Deschutes County Public Health Department,
Software Maintenance $ 14,000
TO: 259-2000-441.50-70 Deschutes County Public Health Department,
Software License $ 1,500
TO: 259-2000-441.50-94 Deschutes County Public Health Department,
Program Expense $ 7,000
PAGE 1 OF2-RESOLL:TION NO. 2012-032(0411 1/12)
TO: 259-2000-441.54-50 Deschutes County Public Health Department,
Promotion $ 16,500
TO: 259-2000-441.61-99 Deschutes County Public Health Department,
Vaccine $ 15,000
TO: 259-2000-441.66-50 Deschutes County Public Health Department,
Minor Tools & Equip $ 5,000
TO: 259-2000-441.66-60 Deschutes County Public Health Department,
Minor Office Furniture & Fixtures $ 11,000
TO: 259-2000-441.66-65 Deschutes County Public Health Department,
Minor Office Equipment $ 20,000
TO: 259-2000-441.66-70 Deschutes County Public Health Department,
Computers and Equipment $ 46,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ------day of April, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF 2-R£SOUJTlON NO. 2012-032 (04flIf12)
Judi Hasse
From: Jeanine Faria
Sent: Tuesday, April 03, 2012 5:21 PM
To: Judi Hasse
Subject: FW: Public health year end appropriation transfer
Attachments: PH year end appropriation transfer.xls
-----Original Message----
From: Sherri Pinner
Sent: Wednesday, March 28, 2012 11:03 AM
To: Marty Wynne
Cc: Jeanine Faria
Subject: Public health year end appropriation transfer
Attached please find an appropriation transfer for FY 12, Fund 259. A transfer of appropriation is required for
expenditures that were unknown during the FY 12 budgeting process and reclassifying expenditures related to our
electronic record project that were budgeted as capital outlay.
Please let me know if you have any questions.
Thank you,
Sherri Pinner
Business/Operations Manager
Deschutes County Health Services Department
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.
1
Deschutes County
Appropriation Transfer
FY12
REQUIREMENTS
Line Number Category Description
Item (HTE 14 digit code)
Project
Code (Pers, M&S, Cap Out, Contingency)
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current Budgeted
Amount To (From)
Revised
Budget
1 259-2000-441 .34-26 Materials and Services Education Providers 3,900 40,000 43,900
2 259-2000-441.34-60 Materials and Services Graphic Design/Ad Copy -12,000 12,000
3 259-2000-441.34-61 Materials and Services Videography -4,000 4,000
4 259-2000-441.43-10 Materials and Services Software Maintenance 300 14,000 14,300
5 259-2000-441.50-70 Materials and Services Software License 1,550 1,500 3,050
6 259-2000-441.50-94 Materials and Services Program Expense -7,000 7,000
7 259-2000-441.54-50 Materials and Services Promotion -16,500 16,500
8 259-2000-441.61-99 Materials and Services Vaccine 40,000 15,000 55,000
9 259-2000-441.66-50 Materials and Services Minor Tools and Equip 3,200 5,000 8,200
10 259-2000-441.66-60 Materials and Services Minor Office Furniture & Fixtures 1,600 11,000 12,600
11 259-2000-441.66-65 Materials and Services Minor Office Equipment 3,000 20,000 23,000
12 259-2000-441.66-70 Materials and Services Computers and Equipment 6,400 46,000 52,400
13 259-2000-441.94-43 Capital Outlay Computer Software 200,000 (68,500) 131,500
14 259-2000-501.97-01 Contingency Contingency 913,977 (123,500) 790,477
15 -
16 -
17 -
18 -
TOTAL 1,173,927 -1,173,927·
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Additional materials and services appropriation is for expenditures that were unknown during the FY 12 budgeting process and reclassifying expenditures related to
our electronic record project that were budgeted as capital outlay.
Fund:
Dept:
ReqUested by:
Date:
259
Health Services -Public Health
Shem Pinner
3.27.12