HomeMy WebLinkAboutDoc 103 - Terminate Easement - USFSDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 25, 2012
Please see directions for completing this document on the next page.
DATE: April13,2012
FROM: George Kolb, County Engineer Road 541-322-7113
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Document No. 2012-103, Consent of Grantee for the Termination
of Easement from the USDA, Forest Service located on Deschutes Market Road.
PUBLIC HEARING ON THIS DATE? NO.
BACKGROUND AND POLICY IMPLICATIONS:
In 2007, the US Forest Service (USFS) decided to co-locate the offices for the Bend-Ft.Rock Ranger
District, Forest Supervisors Office and the Work Center onto their property located at the Bend Pine
Nursery property on Deschutes Market Road. One of the requirements for locating the office off of
Deschutes Market Road was the installation of a left turn lane into the complex to handle the increase in
traffic. At the time, the property was located in Deschutes County so in order for the tum lane to be
constructed, the USFS had to grant Deschutes County a public easement that was ten (10) feet in width
and 660.5 feet in length. This easement was granted to the County in document 2010-37745 in
September of201O. On June 15,2011, the City of Bend annexed this property along with the right of
I way for Deschutes Market Road into the City per Ordinance NS-2165 taking this road out of the
County'sjurisdiciton. On April 2, 2012, the USFS granted the same easement to the City of Bend in
Document 2012-11977 therefore the easement granted to the County in 2010 is no longer needed and
can be terminated.
J FISCAL IMPLICATIONS:
None -there was no monetary consideration exchanged for the original easement.
RECOMMENDATION & ACTION REQUESTED:
Move approval of Board Signature on Document No. 2012-103, Consent of Grantee for the
Termination ofUSFS Easement (document 2010-37745) on Deschutes Market Road
ATTENDANCE: George Kolb, County Engineer
I DISTRIBUTION OF DOCUMENTS:
i Return the original to Sheila OdIe (ext. 7148) at the Road Department to forward on to the USFS for
final signature and recording.
1
! i
j
J
1
I
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Da~: ~priI13,201~ Department: IRoadl
Contractor/Supplier/Consultant Name: [QSi}A Forest Service
Contractor Contact: peff Simsl Contractor Phone #: 541-383-5758
Type of Document: Termination of Easement
Goods and/or Services: This document terminates an easement that was granted to
Deschutes County by the USFS per Document 2010-37745 on Deschutes Market Road
for the purpose of installation of a left turn lane into the new Forest Headquarters
Background & History: In 2007, the US Forest Service (USFS) decided to co-locate
the offices for the Bend-Ft.Rock Ranger District, Forest Supervisors Office and the
Work Center onto their property located at the Bend Pine Nursery property on
Deschutes Market Road. One of the requirements for locating the office off of
Deschutes Market Road was the installation of a left turn lane into the complex to
handle the increase in traffic. At the time, the property was located in Deschutes
County so in order for the turn lane to be constructed, the USFS had to grant Deschutes
County a public easement that was ten (10) feet in width and 660.5 feet in length. This
easement was granted to the County in document 2010-37745 in September of 2010.
On June 15, 2011, the City of Bend annexed this property along with the right of way for
Deschutes Market Road into the City per Ordinance NS-2165 taking this road out of the
County's jurisdiciton. On April 2, 2012, the USFS granted the same easement to the
City of Bend in Document 2012-11977 therefore the easement granted to the County in
2010 is no longer needed and can be terminated.
Agreement Starting Date: IUpon Signaturij Ending Date: ~
Annual Value or Total Payment: IN/~
D Insurance Certificate Recei,ed (CleCk box)
Insurance Expiration Date:
Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
D Exempt from RFP, Solicitation or Bid Process (specify see DCC §2.37)
Funding Source: (Included in current budget? DYes D No
411312012
If No, has budget amendment been submitted? 0 Yes 0 No
Is this a Grant Agreement providing revenue to the County? 0 Yes 0 No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No
Contact information for the person responsible for grant compliance:
Name:
Phone#:
'-----.J
Departmental Contact and Title:
Phone #: 541-322-7113
Distribution of Document: Return the original to Sheila Odie (ext. 7148) at the Road
Department to forward on to the USFS for final signature and recording.
Department Director Approval: --t--+:-~......,.........ffth-+----
Date I
Official Review:
County Signature Required (check one): 0 SOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, SOCC Order No. _____.)
Legal Review Date
Document Number -OC...... 2 0 12 - 1 0 3
4113/2012
.t
After recording, return to
Deschutes Co. Property Management
14 NW Kearney St.
Bend, OR 97701
c: o
10
Q)
-0 'iii c:
8
.£
(f)
('(l
13
~ 8 as
~
12 ':
~~
Authorization ID: BEN 695 Deschutes Market Road at Forest HQ
Contact ID: DES CTY RD
TERMINATION OF EASEMENT
WHEREAS, on August 31, 2010 the United States of America, USDA Forest Service,
Deschutes National Forest, 63095 Deschutes Market Road, Bend OR 97701, acting by and
through the Forest Service, Department of Agriculture as Grantor, executed an easement for a
road across certain land in Deschutes County, Oregon, to Deschutes County, 14 NW Kearney
St., Bend, OR 97701, a subdivision of the State of Oregon as Grantee, which deed is recorded in
the public records of Deschutes County, Oregon, as County Clerk Document Number 2010
37745, reference to said easement and the record thereof is hereby made for a more complete
description of said easement and the terms thereof; and
WHEREAS, for good and valuable consideration, Deschutes County, Grantee, by joining in the
execution of this document, consents to the termination of said easement; and
WHEREAS, said easement provided that the Chief, Forest Service, may terminate the easement
or any segment thereof by consent of the Grantee;
NOW THEREFORE, the United States of America, by the Forest Supervisor, Deschutes
National Forest, pursuant to the delegation of authority by the Regional Forester, Pacific
Northwest Region, 58 F.R. 30766, published May 27, 1993, does hereby terminate the said
easement.
UNITED STATES OF AMERICA
fu~M~
Forest Supervisor
Deschutes National Forest
Pacific Northwest Region
USDA Forest Service
REVIEVv'ED
Page 1 of3
ACKNOWLEDGMENT
STATE OF OREGON )
)ss.
County of Deschutes )
On this __day of ,2012, before me, the undersigned, personally appeared John
Allen, Forest Supervisor, Deschutes National Forest, Forest Service, Department of Agriculture,
the same person who executed the within and foregoing instrument, who being by me duly sworn
according to law, did say that he executed said instrument on behalf of the United States of
America by its authority duly given and by him/her delivered as and for its act and deed. And he
did further acknowledge that he executed said instrument as the free act and deed of the United
States of America, for the purposes and consideration herein mentioned and set forth, and I do
hereby so certify.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first
above written.
Name (Printed)
Notary Public for the State of Oregon
My Commission Expires _______
Page 2 of3
,
CONSENT OF GRANTEE
Deschutes County, acting by and through its Board of County Commisioners, does hereby
consent to the foregoing Easement termination.
DATED this ___day of ____,2012.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ANTHONY DEB ONE, CHAIR
ATTEST: ALAN UNGER, VICE CHAIR
Recording Secretary TAMMY BANEY, COMMISSIONER
STATE OF OREGON)
)ss.
County of Deschutes )
Before me, a Notary Public, personally appeared Anthony DeBone, Tammy Baney, and Alan
Unger, the above named Board of County Commissioners of Deschutes County, Oregon,
acknowledged the foregoing instrument, on behalf of Deschutes County, Oregon.
Dated this ___day __._______, 2012.
NOTARY PUBLIC FOR OREGON
My Commission Expires: __~__
Page 3 of3
lI(NIIMi:S
......
lAX un ,800
lAX ...,. 11-12..1300
U C.s. 11009
"'" t$. 1JfQ1c
-",,---
ii~
0 0 ;;;.:;
, I
!",..
S~II
tMtDTtatlO
. ~~\. ~R~I'>~~~T~ .". 1'1-tJ~2300:
M
~-:r...:.:=,.
TIIUf_
'AU..SIH~....,
"'"
EXHIBIT A
2730 RIGHT-OF-WAY GRANT
NATIONAL FOREST ROAD AND TRAIL ACT
OvER AND ACROSS A PORTION OF THE NWJ/4 OF .-u $>Nf'!'tT'Dt fIIUiI JIIO. 2007....,.
SECTION 23, TJ7S., HI2E., W.M. DESCHUTES -HIJI" PMJ-
1,a(Uf""'~'" ... 101'2.10") ...... OF
10(,.....-s."H"t -1012,02:' l'CJJ'iIIt.).=C~lU "",5f'l""t -ten.Ol' lOTAL
COUNTY, OREGON,
.S.1tlltUNITED STATES OF AMERICA DEPARTMENT OF ,000,Ol"
~4J"I. .. 1011·_11AGRICULTURE,
REGION 6 DESCHUTES NATIONAL FOREST TO CITY
OF BEND. FOR A PUBUC ROAD EASEMENT
W.O. JJ·~4J08 .
CONTRACT NO. AG-04GG-S-lJ-00JO g--lg-ZI.?tI
oXlIIIAI. FIUD ,Iff' /IfIJ:/M(.5 ~PltlCf<ll'l 0Jll1C6
Sl!8VEY FOR SUJ AS C5!'a~J
t""""""'-.....,tOOl 5W DIItNI' DIW[ N:. lOtI, 011 .7702 SIOCM'I !T. S'ft. 1Ql SCALE
{U~} Ja,l-!)f21 ~""'m,..{54'} 44.1,,"", ~ 1'~OO'rc:lO e ,01)I~LEGEN}) .L ... '" ~'I)MeH-Oll.:'; 30 tot -U:)tC~I.W""-~ JULY 8, 20111IIbt l .... 'h-1ltH ~tAP SfIlllf>!.D ~rc:fIl'5t ~
, R,O,". l$Ilt?O ~10 OI$JUIII".
o ~2-1/2 !IOI AL.UIftJQII eM ~AS ..., C.s. ,61'2
1n'1'CCIO"~1..S$j,27'O.Jl.£.D..Q.l\2.201o.
_ASor setll()IiI 21, TDMlSHP 11
WI\..IJIr!lf ....... l...SJarI...sup MY ... 2Q04, ,
-0 r'CUHD 3-1l' II'ICH IJ.ttIW;. tAP ~AS m C.S, l&J1i IW
'-(1I'-'M't i.lNE
_ tI(m \IIWloI co
• ~$(.I'IlICM'IIOfIfOOY'PJ"J)W~c..r~ ...... ""~ ~... m PM'I'mON iI'IoAf tKt 2W1 .. 1 •. e.S, ',.,n. IW
QIIMO. !. ..... ~m n.m ~2t.. 2007. '0ltI A 114 INiCH
1Ut,) err ,f'IUIt: A. ~.IAOH aco ... 'rfI..L.OIlt ~rN' MlWC'(D ....'" AS rut -C.s. ---loS e" :r,~~~/($":t~.-:.r¥4~~~ 2114. liMO A JIIC)II\fJ OM lti( ... NCHf-Of'-Wi'.r IJIC fJIf M JCIfm1 urcr (:MIL. ~:; CO
ruo ~IlL lOOt. "tWI:MC[ WUTH .,.tvr1a~ tIIlSf JIU)NC $IiIb tJIlff. It. ~~, 10;.... rm 10 A 51. INCH fIlION
"'OO"'~I"\A$ftII:QtItP,~"""A$""_JUrOl"~~fi!KtlUl (J.)
• JU*O PI(", \Ifti.~ AS' POt C'..s. tH2t .., W!lILlVt r. In" II£ttJI ............ 15 Dt4t 'MBC:;£ ~tDU9I 7fU'tr' ..M..CJIIC fPD LM A'
WI.L.Ot. tan11. FUD N'IIIl liQ, 1.....
=~'~~~!7==:;.rO:t:;!(1r:.:==.w;: ~ fi
• fIOUfC)'/lIfIICHJkONftOO1IImf'!'l.'l.1DWPl.AS'I'tCOI'W!III(I!!& ccMfCJt; ~...... 00"~'21· tASt It. blStNl(:l or uo.Ol JUt'll) Ie; ....,. ON 'AC.~ . a...,....'" '" PO Co$. .100II2 8'f Pm) A. t.WtI.n. t.$.U14. !I'I.D ROf1'-of...w.Y uc or mt MCl!Imt IJHft CNK tIi1CNCNt. IiWtKtD ~A 2""12' IIttCN ~fI¥£
~1.2001.. . Vl'H A 2-1/1 ~~(WI tiWIr:U '\$UrnJ-. 7HbC:t JIIOIfftt .,;1.'2,. fAST 14 ~OF'
"7.'" fllT 'N ". HOff1H La. .. l'HO:it IJIIII6M: CWNtD Wi " USCl4 -JI'OIItm SOMer NIC
t() ~ASm¢.s.a21UEn'~r..(lMJ(,l.'SXI:l.fUD """~ _ "" I:tI'MD ... :tiIJJIIMS....va U__2$IMJ.. ... ~ "'" _ 'UsIDo'\ __'""'o.... _ i1f $UM'r c.s. .... lIIMtCO: II'f A ' ..1/2 CAlW..RJCtn' Of ••
POim AS
..Dft 1,1m.
Wl'____N.QINQ' • .,... \.M;:" flIftiiMrC( ~"',00 ft'D m 'ftC.__tItIQIoffo¥-ftIt'J .... f'I'""""'r""oo'rm_O<'IIIt ... 5/12(} ~As.t..s.02fII1"'''''''''''t.~U1aa.11..£O
SIl""IgeP .. ,tid. _ ~"'*"" ~"~ ~P\A HO. I. . .,. 110M wt'rM W:u.Qwr f'\M'nC: CNI' /lIP
l() M.t;OtIlO AS flO C.$. ,»211 IN Wllt.1'(II' ,.. ~I.$,j!H1¥ f"UI) ~----2007-14, C.s.. 1~• ME. r. MJI8C.. UJQ$;: M:HCt DIfH 00"1$'2;\-..or 4.CMri Wt
AIIf!Il.:JQ.ltl.. . '. RDIJ..f.IF-wAY Ute A ~OF .7":' "" m T?C "*' (If ~
4(.). ~AS PIJt (.5. 1!1f4' ,,'**0. "" !IEJIfI'Y. LS.tHO,".fU1) CIWfT 'ICA IS a?l oIIICR!G. .... OR Lt$'$,
~lflflCl..
11() -AI ,... ....."',. 11'......., .. _ tSUIO. 1'1.0 _ -
6 •. JOO4,.
I() :"t"\'&.'::w.~';t.~:"" ..
7(} IIIXIQM '/1$ fIIfl' c.s.. 1I00I 8't ~It ~~1'L£t)
..u.'(t.....
11() =r:"~1l12li> .. POCO ... -.n. !.m'" ~
J() ~l&f'I:lIlnttPl.At·0f'~£$'1A'lU..~1.e.l.·
.. tlllQ Irt PErot A. tIIi/IIIUY'. lS:~;l1". ~HJIijIU:$J 1~ 2OD6.
ni() "tIICOIIDAS POl t.$. 'In'2 .... TIJDOft. ~.t..U:J:z1O.
MOC:lMC MY 11. 1010 "'" ... _-
!JtW Sf.AIIICICO 'WI ..,1 FQUIt) -.
FOREst S&O.faCE CERTlFlCATiS
--"-'.................
tiIcJDio) .... nckW$TlJiIIiD~M~1.oI!MDS l0 ....*"Of"-wIit 0fW(J MV. lrig.r\ll-~ '/'111.-"~!.1 il4lt
1t;:~M~ ..........4·-·---__
6j9/$01l
..T< SHEET -"" 1"" I
OR;. NO. 1I-4101.£1W(1
W. 0. 11-4108
'.