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Home My WebLink About2012-05-02 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, May 2, 2012 Page 1 of 9 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MAY 2, 2012 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Erik Kropp, Interim County Administrator; and, for a portion of the meeting, Darryl Nakahira, Sheriff’s Office; Rob Poirier, 9-1-1 Service District; Chris Doty and George Kolb, Road Department; Tom Anderson and Paul Blikstad, Community Development; Laurie Craghead, County Counsel; David Givans, Internal Auditor; Theresa Rozic, Property & Facilities; and three other citizens. Chair DeBone opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was Consideration of the Reading of a Proclamation Declaring May 2012 Community Action Month in Deschutes County. Sharon Miller of NeighborImpact explained that the programs handled through the regional community action agencies touch nearly 70,000 residents each year. In 1983 and 1984, the County and others saw the need to address poverty in an organized fashion, and petitioned the State to form a community action agency. Chair DeBone read the Proclamation at this time. Minutes of Board of Commissioners’ Business Meeting Wednesday, May 2, 2012 Page 2 of 9 Commissioner Unger said that Ms. Miller has been at the helm for a long time, over what is now NeighborImpact. He sees this organization as a safety net for those citizens who have no options. He wishes there were more resources because the need is much greater than what can be addressed. They are making strides in child care and other issues affecting the community. Commissioner Baney added that there will be changes at NeighborImpact, but they have done a remarkable job of dealing with the needs of people over all these years. Chair DeBone said that this group has done great things for people in this area. He is on the NeighborImpact board and is getting up to speed, but is already impressed by what they do. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2012- 009, an Intergovernmental Agreement with Law Enforcement Agencies regarding the Deschutes County Regional Law Enforcement Records Management System. Capt. Jim Porter of Bend Police Department and project manager for this undertaking, Darryl Nakahira and Rob Poirier came before the Board. Mr. Poirier said that this is the result of work of many towards an agreement to cover maintenance of the system. The agencies are sharing the cost of this maintenance as agreed. Chair DeBone asked if this is the system used in patrol vehicles. Mr. Poirier said that this is more about accessing information, and allowing them to do reports from their vehicles and other improvements. It gives officers more resources while in the field. The previous system had reached end of life and was using old technology. This is case management and not dispatch. Commissioner Baney asked if this results in a cost savings to the other agencies. Capt. Porter said this began in the 1980’s when it was determined something new was needed. All law enforcement shares the same data. Minutes of Board of Commissioners’ Business Meeting Wednesday, May 2, 2012 Page 3 of 9 By bringing funds together and not doing things separately, it saves all of the agencies money. They also have to start looking at how to prioritize work and this provides an analyzing tool, helping to determine where to focus their attention. The officers also can stay on patrol and not have to come back to the office to write reports. Commissioner Unger indicated that this helps the groups come together and therefore can support each other. UNGER: Move signature of Document No. 20121-009. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 5. Before the Board was Consideration of Signature of Document No. 2012- 256, an Amendment to the 2011 Fund Exchange Agreement Addressing Deschutes County’s and ODOT’s Responsibilities regarding the Exchange of Surface Transportation Program (STP) Funds. George Kolb gave a brief overview of the item. The funding agreement is good for two years, so an amendment makes sense. The funds set aside for 19th Street improvements, which are basically on hold for an indefinite period of time, can therefore be used for other current projects. UNGER: Move signature of Document No. 2012-256. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 6. Before the Board was Consideration of First and Second Readings by Title Only, and Adoption by Emergency, of Ordinances Incorporating Minor Changes to State Law into Deschutes County Code. Erik Kropp said that a citizen e-mailed the Board at the last minute asking that these Ordinances not be adopted at this time. It was unclear as to what the issue is. The changes are meant to get the County into compliance with State law. Minutes of Board of Commissioners’ Business Meeting Wednesday, May 2, 2012 Page 4 of 9 Mr. Blikstad came before the Board. Commissioner Unger said that the e-mail seems to be in regard to property line adjustments and park district language. Mr. Blikstad said that the parks districts sometimes change their names, so this just makes the language generic to apply to any parks district regardless of the name of the entity. It does not affect existing boundaries. Laurie Craghead said it is meant to clarify the names of the entities. Tom Anderson stated that Kathy Phillips , who wrote the e-mail, owns high groundwater lots in Deschutes River Recreation Homesites and her concerns have to do with developability of those lots. There seems to be no connection between these Ordinances and her properties. Mr. Blikstad said that they need to run with State statute so there is consistency in Code. The old definition is limiting and does not match what is in State law. Ms. Craghead said that this can avoid someone having to pay both a tax and a fee. The addressing change Ordinance allows for compliance with the Redmond Fire District. Most of the Ordinances adopt what is now in State law, and a hearing was not even required in this case. Some changes are mandatory, and some are permitted but help to work towards consistency. __________________________ UNGER: Move first and second readings by title only of Ordinance No. 2012- 007. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Chair DeBone conducted the first and second readings at this time. UNGER: Move adoption of Ordinance No. 2012-007. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. __________________________ BANEY: Move first and second readings by title only of Ordinance No. 2012- 008. UNGER: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, May 2, 2012 Page 5 of 9 VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Chair DeBone conducted the first and second readings at this time. BANEY: Move adoption of Ordinance No. 2012-008. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. __________________________ UNGER: Move first and second readings by title only of Ordinance No. 2012- 009. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Commissioner Baney conducted the first and second readings at this time. UNGER: Move adoption of Ordinance No. 2012-009. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. __________________________ UNGER: Move first and second readings by title only of Ordinance No. 2012- 010. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Chair DeBone conducted the first and second readings at this time. BANEY: Move adoption of Ordinance No. 2012-010. UNGER: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, May 2, 2012 Page 6 of 9 VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. __________________________ Before the Board was Consideration of Approval of the Consent Agenda. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Consent Agenda Items 7. Chair Signature of Document No. 2012-261, an Addendum to a Real Estate Sale Agreement with Biogreen Sustainable Energy Co., Extending the Purchase Option to June 1, 2013 8. Signature of Document No. 2012-262, a Deed for Real Property to Donald F. and Janice L. Brown, Trustees 9. Approval of Minutes: Board Meeting of April 23 and 25, 2012 Work Session of April 23 and 25, 2012 Public Hearing of April 23, 2012 – Transportation System Plan Update CONVENED AS THE GOVERNING BODY OF BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 10. Before the Board was Consideration of Signature of Document No. 2012- 009, an Intergovernmental Agreement with Law Enforcement Agencies regarding the Deschutes County Regional Law Enforcement Records Management System. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, May 2, 2012 Page 7 of 9 CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 11. Before the Board was Consideration of Signature of Document No. 2012- 009, an Intergovernmental Agreement with Law Enforcement Agencies regarding the Deschutes County Regional Law Enforcement Records Management System. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Signature of Document No. 2012- 009, an Intergovernmental Agreement with Law Enforcement Agencies regarding the Deschutes County Regional Law Enforcement Records Management System. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $22,921.77. UNGER: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, May 2, 2012 Page 8 of 9 CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $586.78. UNGER: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 15. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $577,180.12. UNGER: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 16. ADDITION TO THE AGENDA Commissioner Baney said that the District Attorney wants to discuss a separate e-mail system for his office. Commissioner Unger would like to know if this is a requirement of State law or just something someone would like. They should have to justify higher expenses. Mr. Kropp will add this to an upcoming work session agenda for discussion. Being no further items addressed, the meeting adjourned at 10:35 a.m. DATED this q"!:-Day of ~L 2012 for the Deschutes County Board of Commissioners: Anthony DeBone, '"Chair ..... Alan Unger, Vice Chair ATTEST: T ~..ammy aney, 0 mISSIoner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, May 2,2012 Page 9 of9 Bonnie Baker From: K.J.Phillips <rrconstdev@comcast.net> Sent: Wednesday, May 02, 20129:51 AM To: Board Subject: Ord 2012-008_TodaLBOCC_mtg Attachments: BOCC_5_2_12_0RD_008.docx AlTN: Dear BOCC, See attachment letter addressing misleading presentation of Today's consideration of Ord 2012-088. I propose you take NO ACTION at this time. Kathy Phillips/ Taxpayer 1 6. CONSIDERATION of First and Second Readings by Title Only, and Adoption by Emergency, of Ordinances Incorporating Minor Changes to State Law into Deschutes County Code -Paul Blikstad, Community Development Suggested actions: Conduct first and second readings by title only, and adopt by emergency (one at a time): Ordinances No. 2012-007~ 2012-008~ 2012-009~ 2012-010. Ordinance 2012-008 Amending Deschutes County Code Title 17 to Amend the Definition of "Property line Adjustment," and to Amend the Parks Development language to apply to All Park Districts in Deschutes County, and Declaring an Emergency, and ... Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.4(!§~hm~.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, MAY 2, 2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. THE READING ofa Proclamation Declaring May 2012 Community Action Month in Deschutes County -Sharon Miller, Neighborlmpact Suggestion Action: Read Proclamation; Adopt. 4. CONSIDERATION of Signature of Document No. 2012-009, an Intergovernmental Agreement with Law Enforcement Agencies regarding the Deschutes County Regional Law Enforcement Records Management System Rob Poirier, 9-1-1; Darryl Nakahira, Sheriff's Office Suggestion Action: Move Signature ofDocument No. 2012-009. 5. CONSIDERATION of Signature of Document No. 2012-256, an Amendment to the 2011 Fund Exchange Agreement Addressing Deschutes County's and ODOT's Responsibilities regarding the Exchange of Surface Transportation Program (STP) Funds -George Kolb, Road Department Suggestion Action: Move Signature ofDocument No. 2012-256. Board of Commissioners' Business Meeting Agenda Wednesday, May 2,2012 Page 1 of 6 Pages 6. CONSIDERATION of First and Second Readings by Title Only, and Adoption by Emergency, of Ordinances Incorporating Minor Changes to State Law into Deschutes County Code -Paul BUkstad, Community Development Suggested actions: Conduct first and second readings by title only, and adopt by emergency (one at a time): Ordinances No. 2012-007, 2012-008, 2012-009, 2012-010. CONSENT AGENDA 7. Chair Signature of Document No. 2012-261, an Addendum to a Real Estate Sale Agreement with Biogreen Sustainable Energy Co., Extending the Purchase Option to June 1,2013 8. Signature of Document No. 2012-262, a Deed for Real Property to Donald F. and Janice L. Brown, Trustees 9. Approval of Minutes: • Board Meeting of April 23 and 25, 2012 • Work Session of Apri123 and 25,2012 • Public Hearing of April 23, 2012 -Transportation System Plan Update CONVENE AS THE GOVERNING BODY OF BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 10. CONSIDERATION of Signature of Document No. 2012-009, an Intergovernmental Agreement with Law Enforcement Agencies regarding the Deschutes County Regional Law Enforcement Records Management System Rob Poirier, 9-1-1; Darryl Nakahira, Sheriff's Office Suggestion Action: Move Signature ofDocument No. 2012-009. CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 11. CONSIDERATION of Signature of Document No. 2012-009, an Intergovernmental Agreement with Law Enforcement Agencies regarding the Deschutes County Regional Law Enforcement Records Management System Rob Poirier, 9-1-1; Darryl Nakahira, Sheriff's Office Suggestion Action: Move Signature ofDocument No. 2012-009. Board of Commissioners' Business Meeting Agenda Wednesday, May 2,2012 Page 2 of 6 Pages CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 12. CONSIDERATION of Signature of Document No. 2012-009, an Intergovernmental Agreement with Law Enforcement Agencies regarding the Deschutes County Regional Law Enforcement Records Management System Rob Poirier, 9-1-1; Darryl Nakahira, Sheriff's Office Suggestion Action: Move Signature ofDocument No. 2012-009. 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 16. ADDITIONS TO THE AGENDA -~----~~----------- PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Wednesday, May 2, 2012 Page 3 of 6 Pages FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Jfyou have questions regarding a meeting, please call 388-6572.) Monday, April 30 1 :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, May 2 10:00 a.m. Board of Commissioners' Meeting Monday, May 7 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30p.m. Public Safety Coordinating Council Meeting Wednesday, May 9 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, May 10 7:00 a.m. Regular Meeting with the City of Redmond Council, at Redmond City Council Chambers Thursday, May 17 11 :00 a.m. Children & Families' Commission Meeting -La Pine Monday, May 21 through Friday, May 25 9:00 a.m. (All Day) Budget Meetings Monday, May 28 Most County offices will be closed to observe Memorial Day\ Tuesday, May 29 11 :30 a.m. Annual Meeting with Black Butte Ranch Board, at Black Butte Ranch Board of Commissioners' Business Meeting Agenda Wednesday, May 2,2012 Page 4 of 6 Pages Monday, June 4 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, June 6 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Monday, June 11 -Tuesday, June 12 8:00 a.m. AOC Spring Conference -Bend Wednesday, June 13 10:00 a.m. Board of Commissioners' Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Thursday, June 14 7:30a.m. Bend Chamber of Commerce Breakfast -Annual County Forecast Wednesday, June 18 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, June 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, June 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, May 2,2012 Page 5 of 6 Pages I Monday, July 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, July 4 Most County offices will be closed to observe Independence Day. Thursday, July 5 8:00 a.m. Regularly Scheduled Meeting with the City of Sisters Council, in Sisters Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for nY. Please call (54 I) 388-6571 regarding alternative fonnats or for further infonnation. Board of Commissioners' Business Meeting Agenda Wednesday, May 2,2012 Page 6 of 6 Pages