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HomeMy WebLinkAbout2012-05-09 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, May 9, 2012 Page 1 of 6 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MAY 9, 2012 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Erik Kropp, Interim County Administrator; Chris Doty, Roger Olson and George Kolb, Road Department; Kevin Harrison, Community Development; and Tom Shamberger Laurie Craghead, County Counsel; no representatives of the media were in attendance. Chair DeBone opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT Tom Shamberger was introduced to the Board and audience; he will be taking over Roger Olson’s position when he retires. Mr. Shamberger said he worked for Marion County for years, and he feels this position is a good fit. 3. Before the Board was Consideration of Chair Signature of Document No. 2012-266, a Notice of Intent to Award Contract Letter for the Supplying and Delivery of Liquid Asphalt. Roger Olson explained the bids were opened just yesterday. There were two bidders, with the apparent high bidder from Albino Asphalt , which has a plant in Madras. Commissioner Unger would like to know if there is a way to help Madras deal with the odor produced from this plant. He feels there is enough technology available now that this problem could be better controlled. Minutes of Board of Commissioners’ Business Meeting Wednesday, May 9, 2012 Page 2 of 6 Pages Chair DeBone asked about the product itself, which Mr. Olson explained. In most cases, it is applied at about 350 degrees. The hot oil process seems to work best. BANEY: Move Chair signature of the Notice of Intent to Award Contract Letter. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2012- 268, a License to Use a Right-of-Way Granted to Oregon Water Wonderland II Property Owners’ Association for Mailboxes and Landscaping Purposes. George Kolb explained that this right of way agreement allows for a private strip of land for mailboxes and landscaping purposes around the mailbox structure. This license allows the group to legally do this work in cooperation with the County. UNGER: Move approval of Document No. 2012-268. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. 5. Before the Board was Consideration of Signature of Resolution No. 2012- 047, Declaring Deschutes County’s Intent to Join with Crook and Jefferson Counties in the Formation of a Central Oregon Health Council. Erik Kropp gave a brief overview of this item. The State passed a Bill authorizing the creation of CCO’s, and this document is working towards this end. Commissioner Baney said this codifies the County’s intent to be a part of the process. She said it has to be a risk-bearing entity to be a part of this, so this is not the CCO at this point. They are in close alignment with Pacific Source for that reason. Minutes of Board of Commissioners’ Business Meeting Wednesday, May 9, 2012 Page 3 of 6 Pages This group may end up being the governance entity working towards better health for the community in many ways. However, the mechanism is yet to be determined. Senate Bill 204 gave this region a seat and the ability to be decision-makers. Commissioner Unger said that Commissioner Baney has worked hard to keep this area involved at a higher level. Mr. Kropp added that this effort helps to focus on a more regional approach to heal th care. UNGER: Move approval of Resolution No. 2012-047. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. 6. Before the Board was Consideration of Signature of Order No. 2012-023, Declining Review of an Appeal of the Hearings Officer’s Decision on DR- 11-8, a Ruling that the Conceptual Master Plan for Thornburgh Destination Resort has been Initiated (Appellant: Gould/Dewey). Kevin Harrison indicated that this was previously discussed with the Board in a work session. The Order declines review of an appeal on this issue. The Hearings Officer’s decision would therefore be the final decision at the County level. It can be appealed to the State. Commissioner Baney indicated this is the most expedient way to deal with the situation for all parties. Mr. Harrison stated that it is clear in the notice of appeal that some of the aspects need to be decided at the State level, either LUBA or potentially later to a higher court. There are other appeal rights available. It is clear there will be questions litigated beyond the County level. Laurie Craghead added that it has been County practice that the County does not defend a quasi-judicial case. It only is dealt with if there is a Code interpretation, but the issues are premised on State law and the County would not be given deference. The only cost to the County to allow this to go to LUBA would be for the preparation of the record. UNGER: Move approval of Order No. 2012-023. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, May 9, 2012 Page 4 of 6 Pages Before the Board was Consideration of Approval of the Consent Agenda. Commissioner Baney said she has not yet had a chance to read the minutes of the May 1 public meeting, so it was removed from the consent agenda. UNGER: Move approval of the consent agenda, with this change. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Consent Agenda Items 7. Chair Signature of Order No. 2012-024, Declaring Certain County Personal Property Surplus and Authorizing its Sale (Road Department) 8. Signature of Documents No. 2012-280 and 281, a Substitution of Trust Deed and a Release of Trust Deed regarding the Sale of Real Property 9. Approval of Minutes: Board Meeting of May 2, 2012 Work Session of April 30, 2012 Public Meeting of May 1, 2012 (landfill gas to energy project) CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 10. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $39,065.63. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, May 9, 2012 Page 5 of 6 Pages CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $3,377.93. BANEY: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,345,890.73. BANEY: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. 13. ADDITIONS TO THE AGENDA None were offered. Being no further items addressed, the meeting adjourned at 10:25 a.m. I ii" '. DATED this .... 7 .-""\ J ~2012 for the Day of_..:.....-:......_----,;.._____ Deschutes County Board of Commissioners. U Anthony DeBone, c1iifr: Alan Unger, Vice Chair ATTEST: Tammy Baney, Commissioner I 0'kt;~~JJct~ ~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, May 9,2012 Page 6 of 6 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, MAY 9, 2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Chair Signature of Document No. 2012-266, a Notice of Intent to Award Contract Letter for the Supplying and Delivery of Liquid Asphalt -Roger Olson, Road Department Suggestion Action: Move Chair Signature o/Document No. 2012-266. 4. CONSIDERATION of Signature of Document No. 2012-268, a License to Use a Right-of-Way Granted to Oregon Water Wonderland II Property Owners' Association for Mailboxes and Landscaping Purposes -George Kolb, Road Dept. Suggestion Action: Move Signature 0/Document No. 2012-268. 5. CONSIDERATION of Signature of Resolution No. 2012-047, Declaring Deschutes County's Intent to Join with Crook and Jefferson Counties in the Formation of a Central Oregon Health Council-Mark Pilliod, County Counsel Suggestion Action: Move Signature o/Resolution No. 2012-047. Board of Commissioners' Business Meeting Agenda Wednesday, May 9, 2012 Page 1 of 5 Pages 6. CONSIDERATION of Signature of Order No. 2012-023, Declining Review of an Appeal of the Hearings Officer's Decision on DR-11-8, a Ruling that the Conceptual Master Plan for Thornburgh Destination Resort has been Initiated (Appellant: GouldlDewey) Kevin Harrison, Community Development Department Suggestion Action: Move Signature o/Order No. 2012-023. CONSENT AGENDA 7. Chair Signature of Order No. 2012-024, Declaring Certain County Personal Property Surplus and Authorizing its Sale (Road Department) 8. Signature of Documents No. 2012-280 and 281, a Substitution of Trust Deed and a Release of Trust Deed regarding the Sale of Real Property 9. Approval of Minutes: • Board Meeting of May 2, 2012 • Work Session of April 30, 2012 • Public Meeting of May 1,2012 (landfill gas to energy project) CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension!4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County Board of Commissioners' Business Meeting Agenda Wednesday, May 9, 2012 Page 2 of 5 Pages 13. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Thursday, May 10 7:00 a.m. Regular Meeting with the City of Redmond Council. at Redmond City Councll Chamben Thursday, May 17 11 :00 a.m. Children & Families' Commission Meeting -La Pine Monday, May 21 through Friday, May 25 9:00 a.m. (All Day) Budget Meetings Monday, May 28 Most County offices will be closed to observe Memorial Day\ Tuesday, May 29 11:30 a.m. Annual Meeting with Black Butte Ranch Board. at Black Butte Ranch Monday, June 4 10:00 am. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) 3:30p.m. Public Safety Coordinating Council Meeting Board of Commissioners' Business Meeting Agenda Wednesday, May 9. 2012 Page 3 of 5 Pages Wednesday, June 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, June 11 -Tuesday, June 12 8:00 a.m. AOC Spring Conference Bend Wednesday, June 13 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, June 14 7:30 a.m. Bend Chamber of Commerce Breakfast Annual County Forecast Wednesday, June 18 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, June 25 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, June 27 10:00 am. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, July 2 10:00 a.m. Board of Commissioners' Meeting I :30 p.m. Administrative Work Session -could include executive session( s) 3:30 p.m. Public Safety Coordinating Council Meeting Board of Commissioners' Business Meeting Agenda Wednesday, May 9,2012 Page 4 of 5 Pages Wednesday, July 4 Most County offices will be closed to observe Independence Day. Thursday, July 5 8:00 a.m. Regularly Scheduled Meeting with the City of Sisters Council, in Sisters Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for pcrsons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access thc state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, May 9, 2012 Page 5 of 5 Pages